Job Title: Legal Secretary Location: Riverside, CA 92507 Salary/Payrate: $85K-$100K annually and AWESOME benefits!!! Work Environment: Hybrid (3 of days WFH after initial training period) Term: Permanent / Fulltime Bachelor’s degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION A mid‑sized law firm is seeking an experienced Legal Secretary to provide high‑level administrative and document support to a team of attorneys. This full‑time position offers a hybrid work arrangement following the initial training period. Position Overview: The Legal Secretary will handle a wide range of administrative, organizational, and document‑production responsibilities. The role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast‑paced environment. The ideal candidate is proactive, adaptable, and comfortable supporting attorneys with varied practice needs. Responsibilities: - Prepare, revise, and finalize legal documents, correspondence, and supporting materials. - Maintain attorney calendars, including meetings, deadlines, and project timelines. - Assist with assembling materials for meetings, hearings, and client presentations. - Organize and maintain electronic and physical files using the firm’s document management tools. - Track deadlines and ensure timely completion of required filings or submissions. - Communicate professionally with clients, internal staff, and external contacts. - Coordinate billing information, timekeeping entries, and related administrative tasks. - Provide occasional support for litigation‑related activities, such as formatting pleadings or organizing case materials. - Handle confidential information with discretion and professionalism. - Perform additional administrative duties as needed to support the attorneys and office operations. Qualifications: - High school diploma required; additional education or legal coursework preferred. - Extensive experience (typically 7+ years) as a legal secretary or legal administrative professional. - Background supporting attorneys in any civil practice area is highly valued. - Strong writing, proofreading, and communication skills. - Ability to manage competing deadlines and maintain organization in a busy environment. - Demonstrated ability to work independently while also collaborating effectively with a team. - Proficiency with Microsoft Office and Adobe Acrobat. - Experience using legal technology platforms such as document management systems, time‑entry software, and calendaring tools (specific systems may vary).

Role Description We are seeking a Paralegal/Legal Assistant to support our in-house legal function. - Manage the day-to-day tracking of all client and supplier contracts. - Extract relevant legal and commercial terms from new contracts, amendments and renewals for entry into a legal management system. - Provide comprehensive administrative and substantive legal support to the legal department, assisting attorneys with contract administration, compliance tracking, legal research, and document management. - Administer legal management system and maintain organized legal files, databases, and tracking systems that enable the department to operate efficiently across global jurisdictions. - Other duties as required. Qualifications - Prior experience as a paralegal or legal assistant in a corporate or law firm environment, ideally in the technology, IP, or commercial sectors. - Experience with legal management systems (e.g. contract management systems, e-signature tools, document management systems). - Exposure to cross-border or multi-jurisdictional legal matters preferred. - Strong organizational skills with a keen eye for detail and the ability to manage multiple priorities simultaneously. - Comfortable operating in a fast-paced, lean team environment with a proactive, service-oriented attitude. Requirements - 2+ years of paralegal or legal assistant experience in a corporate setting. - Familiarity with technology law, data privacy concepts (GDPR, CCPA), and cybersecurity compliance preferred. - Experience supporting commercial contracts. - Exposure to domain industry regulations, ICANN policies, or brand protection law a plus. Education & Certifications - Associate's or Bachelor's degree required; paralegal certificate from an accredited program strongly preferred. Work Hours - Full-Time - Standard business hours (Monday–Friday), with flexibility for non-standard hours to accommodate global operations and deadlines.

• Update internal Firm systems and external client systems within the expected timeframes. • Sort, scan, categorize, label, digitally file and properly organize legal documentation. • Complete assigned work queue items in the designated timeframes. • Grasp and retain basic legal concepts and terminology that impact ability to produce accurate work product. • Assist with preparing various required items for court appearances. • Review incoming documents and disperse to appropriate parties. • Communicate professionally through various platforms: phone, email, internal/external messaging systems timely. • Timely complete all assigned trainings in the Firm LMS. • Additional duties as assigned.

Title: Legal Document Specialist (Word Processing) Location: West Palm Beach, Florida, 33401, United States Department: Word Processing Job Description: Founded in 1920, Akerman is recognized as one of the nation’s premier law firms, with more than 700 lawyers across the United States. Akerman is seeking an experienced legal Document Specialist to join our team. This fully remote position supports attorneys and staff across all firm offices and is ideal for a technology-savvy professional who thrives in a fast-paced law firm environment. The standard work schedule is Monday through Friday, 4:00 p.m. to 12:00 a.m. Eastern Time, with participation in a mandatory rotating on-call weekend schedule. The successful candidate will have a minimum of five years of legal document production experience, exceptional technical and document formatting skills, and the ability to deliver outstanding customer service while managing multiple priorities under tight deadlines. Key Responsibilities - Prepare, edit, format, and proofread complex legal documents. - Create and update Tables of Contents (TOCs), Tables of Authorities (TOAs), pleadings, briefs, and other legal filings. - Convert, format, and troubleshoot documents across multiple platforms and applications. - Provide helpdesk support for document-related and software application issues. - Assist attorneys and staff with document production requests and technical questions. - Maintain a high level of accuracy and quality while meeting strict deadlines. - Communicate professionally and effectively with attorneys, staff, and management. - Stay current with technology and software enhancements to serve as a firm resource for document preparation best practices. - Provide general administrative and office support as needed. Qualifications - Minimum 5 years of experience in legal document production within a law firm or professional services environment. - Advanced proficiency in: - Microsoft Word 2016/365 (required) - Microsoft Excel - Microsoft PowerPoint - Adobe Acrobat - Best Case - Best Authority - iManage - Additional legal and document management software as required - Strong expertise in: - Complex document formatting and styling - TOC and TOA creation - Document conversions and cleanup - Transcription and document production - Ability to troubleshoot document and software issues independently. - Experience providing helpdesk or technical support preferred. - Familiarity with an incident ticketing system is a plus. - Highly organized with strong attention to detail. - Ability to work effectively under pressure and manage multiple priorities. - Strong team-oriented mindset and exceptional customer service skills. We offer a competitive compensation package, comprehensive benefits, and the opportunity to work with a collaborative and supportive team of professionals.