• Provide administrative support to CVRS leadership • Manage leadership calendars and scheduling requests • Coordinate internal and external meetings • Schedule recurring committee, leadership, and operational meetings • Prepare meeting agendas and supporting materials • Distribute meeting invitations and supporting documents • Record meeting notes and maintain meeting records when requested • Maintain leadership action item logs • Track project deliverables and deadlines • Follow up with team members regarding outstanding tasks • Monitor completion of assigned action items • Provide routine status updates to leadership • Assist with preparation of project dashboards and reports • Coordinate routing of contracts, agreements, SOPs, policies, and study documents for review and approval • Track document approvals and signature status • Maintain document version control • Assist with collection and organization of leadership approvals • Support electronic signature workflows • Monitor and manage shared departmental email accounts • Route communications to appropriate stakeholders • Draft routine communications and meeting summaries • Coordinate follow-up correspondence on behalf of leadership • Maintain contact lists and distribution groups • Coordinate leadership meetings, committee meetings, and strategic planning sessions • Arrange meeting logistics, conference rooms, virtual meeting links, and materials • Coordinate travel arrangements as needed • Assist with planning and execution of: Investigator Meetings, Research Summits, Leadership Retreats, Site Manager Meetings, Training Programs, Sponsor Visits, Team Recognition Events • Coordinate collection of organizational documentation • Maintain organizational charts and contact directories • Assist with distribution of network-wide announcements • Support implementation of operational initiatives • Prepare routine operational reports • Compile leadership metrics and meeting materials • Maintain tracking logs and project status reports • Assist with creation of PowerPoint presentations and executive summaries • Support preparation of Board, Executive Committee, and Leadership Team materials • Track contract review and approval workflows • Maintain vendor contact information • Maintain confidentiality of sensitive organizational information • Follow organizational policies and procedures • Maintain accurate and organized records • Participate in process improvement initiatives

• Contract management for the knoell Group (digital filing, storage, contract summaries, deadline monitoring, etc.) • Support in drafting contracts, primarily in English; office organization and coordination, e.g., correspondence with contracting parties and law firms; organization of meetings; handling incoming and outgoing mail • Support in Compliance & Data Protection

Role Description We're seeking detail-oriented, dependable individuals to support clients by coordinating logistics, managing schedules, and ensuring every experience runs seamlessly from start to finish. This fully remote role offers the flexibility to work from home while building valuable, transferable skills. No prior experience is required — we provide structured training and ongoing support to set you up for success. - Connect with clients to understand their needs, preferences, and expectations - Coordinate schedules, confirmations, and key details with accuracy - Provide timely updates and clear communication throughout the process - Keep plans organized and running smoothly from beginning to end - Offer support and problem-solving to ensure a seamless client experience Qualifications - Strong communication and organizational skills - High attention to detail and ability to manage multiple tasks - Self-motivated and comfortable working independently - Basic tech proficiency (email, apps, online platforms) - Positive attitude with a willingness to learn and grow - Customer service or coordination experience is a plus, but not required Benefits - 100% remote — work from anywhere - Flexible schedule that fits your lifestyle - Comprehensive training and onboarding - Supportive, team-oriented environment - Growth opportunities based on performance Ideal For - Stay-at-home parents - Military spouses - Individuals seeking flexible, remote work - Anyone looking to develop new skills in a supportive environment Location Requirement Applicants must be authorized to work in: - United States - United Kingdom - Mexico - Spain - Australia - LATAM regions Apply Today If you're organized, reliable, and enjoy helping others behind the scenes, we'd love to connect with you.

• Be the main point of contact for all office vendors and suppliers, negotiate pricing with vendors, and research new vendors as necessary. • Make company purchases such as office supplies, computer equipment, industry related membership dues, etc. and file and track receipts for every purchase. • Maintain general cleanliness and presentation of office spaces as needed. • Plan, budget, and execute parties and events for the team; boost Company morale and encourage staff engagement. • Be proficient with the Company’s CRM system for customer information and report look up. • File, organize, maintain, and update various documents such as legal agreements, contracts, schedule A’s, etc. in Company’s eFiling system. • Maintain all DocuSign templates and send contracts to Agents for signature. • Update internal Accountability Chart for Company as needed. • Assist the sales and marketing teams in planning trade shows. • Perform various other duties and assignments as assigned by Executives.