Executive Assistant Job Level: Analyst Location: New York, NY, US, 10172 Employment Type: Full Time Requisition ID: 7522 SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG’s shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges. In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization’s extensive global network. The Group’s operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC MANUBANK, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd. The anticipated salary range for this role is between $87,000.00 and $125,000.00. The specific salary offered to an applicant will be based on their individual qualifications, experiences, and an analysis of the current compensation paid in their geography and the market for similar roles at the time of hire. The role may also be eligible for an annual discretionary incentive award. In addition to cash compensation, SMBC offers a competitive portfolio of benefits to its employees. Role Description SMBC is seeking a highly energetic, well-organized Executive Assistant to support the Head of Structured Finance Solutions. This role is essential in ensuring seamless day-to-day operations, managing complex schedules, coordinating travel and meetings, and serving as a key liaison across departments. Role Objectives - Provide dedicated support to a senior executive - Managing schedule and calendar through Outlook - Collaborate with other Executive Assistants to align priorities and maintain seamless scheduling - Arrange and book business travel, client meetings, conference calls, and reserve meeting rooms or external venues as needed - Handle expense reporting and reconciliation for travel, meetings, industry events, using CONCUR and COUPA - Order business cards, submit maintenance requests, and manage office supplies procurement - Coordinate food and beverage services for client meetings and make business dinner reservations - Handle confidential information with discretion and professionalism - Coordinate and prioritize incoming requests and ensure timely responses Qualifications and Skills - Prior experience in an administrative or executive assistant role - Bachelor’s degree in business administration, Communications, or a related field (preferred) - Strong collaboration skills and the ability to build positive relationships with other EAs - Excellent written and verbal communication skills - Solid PC literacy including Microsoft Word, Excel, Power Point, PDF tools - Familiarity with CONCUR and COUPA preferred - Ability to multitask and prioritize effectively in a fast-paced environment - Exceptional attention to detail and commitment to high-quality work - Excellent organizational and time-management skills SMBC’s employees participate in a Hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process. Hybrid work may not be permitted for certain roles, including, for example, certain FINRA-registered roles for which in-office attendance for the entire workweek is required.

• Conducts routine complex administrative office coordination assuring smooth, timely, and efficient office operations for the department • Administers assignments research, collection, analysis, and compilation of data and information for department reports • Controls the handling of files, reports, financial records, and confidential record retention ensuring regulatory compliance • Implements a high degree of customer service by fielding internal and external inquiries, finding resolutions, or redirecting as appropriate • Establishes efficient workflow and office operations of the department by communicating established policies and procedures • Controls the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management • Prepares complex and comprehensive financial records and files about departmental expenditures, budget balances, investments, payroll, and operations • Examines performance evaluations within the department ensuring compliance and continuous improvement • Identifies opportunities to staff support and administrative assistance to executive-level, senior management, or senior individual contributors as needed to ensure consistent department operations

Role Description We are looking for a motivated Assistant Publisher to join Wiley’s Partner Publishing Americas team. In this role, you will support a portfolio of journals and publishing partner relationships, helping to ensure strong communication, high-quality reporting, and effective delivery of publishing services. Working closely with Publishers, Senior Managers, and colleagues across Research Publishing, you will contribute to partner meetings, journal reviews, renewal preparation, portfolio analysis, and day-to-day publishing activity. This is a great opportunity for someone with early experience in publishing who enjoys relationship management, project coordination, data analysis, and creating clear, high-quality materials for external partners. Job Responsibilities - Manage a portfolio of ongoing relationships with publishing partners such as learned societies and universities through various communication channels and reporting tools. - Support the title team in journal development and partner conversations by helping analyze journal, market, financial, and bibliometric data. - Ensure that partners are aligned with our strategies around open access and journal growth through excellent, regular communication. - Undertake research and prepare materials to renew journal publishing agreements by supporting the development of business offers; develop and deliver comprehensive renewal proposals; and collaborate with colleagues in the negotiation of contracts. - Contribute to promote partner compliance with journal process improvements through effective communication and persuasion. - Work with colleagues across Publishing, Finance, Author Support, Journal Editorial Management, Legal, Corporate Sales, and other teams to support end-to-end publishing services. - Contribute to journal development activity by identifying relevant insights, trends, opportunities, and areas for improvement. - Support Publishers and Senior Managers with larger partner relationships, renewals, and new business opportunities as required. Qualifications - Some experience in publishing, journals, academic research, or a related environment. - Good understanding of journal publishing, or a strong interest in developing expertise in this area. - Strong written communication skills, with the ability to produce clear, accurate, and well-structured materials. - Excellent organizational skills, with the ability to manage multiple tasks, deadlines, and priorities. - Comfortable working with data and using it to support reports, recommendations, and decision-making. - Strong attention to detail, including editing, proofreading, and checking information for accuracy. - Ability to build positive working relationships with colleagues and external partners. - Collaborative working style, with confidence working across teams and functions. - Proficiency in Microsoft Word, Excel, and PowerPoint. Preferred Qualifications - Previous experience in academic, research, journal, society, or partner publishing. - Experience supporting external partner, client, society, or stakeholder relationships. - Experience preparing reports, presentations, proposals, or meeting materials. - Intermediate Excel skills, including pivot tables, formulas, charts, or data summaries. - Experience working with journal performance, bibliometric, financial, or publishing data. - Ability to draw clear conclusions and recommendations from data and research. - Interest in open access, society publishing, and the wider research publishing landscape. Benefits - Meeting-free Friday afternoons allowing more time for heads down work and professional development. - A wide range of opportunities to foster community, learn, and grow. - Fair, transparent pay with competitive compensation. - Comprehensive benefits package. Salary Range 48,800 USD to 66,733 USD

Role Description As an Admin & Executive Assistant, you will serve as a strategic right hand to our client, ensuring day-to-day operations run smoothly and efficiently. This role will primarily focus on executive support, project coordination, travel arrangements, scheduling, logistics management, and administrative operations, allowing the client to stay focused on high-impact storytelling and content creation. While the role will occasionally provide support for podcast production and creative projects, the creative component is considered secondary to the core executive assistant responsibilities. Success in this role will come from exceptional organization, proactive problem-solving, strong communication skills, and the ability to manage multiple priorities in a fast-paced, entrepreneurial environment. Responsibilities - Executive & Administrative Support - Manage complex calendars, scheduling, and meeting coordination across multiple time zones. - Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and logistics. - Support project planning and execution by tracking timelines, deliverables, and action items. - Manage files, documents, digital records, and administrative systems efficiently. - Record, categorize, and maintain expense reports and related documentation. - Handle day-to-day administrative tasks and operational support to ensure seamless workflow. - Serve as a key point of coordination between the client and external stakeholders, collaborators, and vendors. - Project Coordination & Operations - Monitor ongoing projects and ensure deadlines, priorities, and follow-ups are properly managed. - Facilitate communication and collaboration with freelancers, contractors, and creative partners as needed. - Identify opportunities to improve processes, organization, and operational efficiency. - Provide timely updates and progress reports to the client regarding ongoing initiatives. - Creative & Content Support - Assist with podcast and media projects, providing basic video/audio editing (Adobe Premiere, Final Cut, Audacity, or similar). - Offer creative support for other content projects, including graphic design or copywriting as needed. - Organize and manage creative assets and project files. - Follow client direction while applying independent creative judgment. Qualifications - 2–4 years of experience in administrative support or related roles. - Strong experience managing calendars, travel arrangements, logistics, and executive priorities. - Strong organizational skills and attention to detail. - Comfortable using productivity and communication tools (Slack, WhatsApp, Google Workspace, or similar). - Familiarity with creative projects, journalism, photography, or media production. - Basic skills in video/audio editing, graphic design, or copywriting. - Excellent written and verbal communication skills. - Ability to work independently and manage multiple priorities. Requirements - Experience working with solopreneurs or creative professionals. - Familiarity with podcast production workflows. - Experience with multiple creative projects simultaneously. - Knowledge of social media content management. - Degree in journalism, media, communications, or related areas. Benefits - 100% Remote Work. - 13th Month Pay. - Healthcare (HMO). - Comprehensive Fringe Benefits package. - Paid Service Incentive Leave (SIL). - Paid Philippines Holidays. - Free Learning and Development Programs. Application Process We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible. Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we’ll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.