Administrative Coordinator - Credentialing and HR Support
Location
United States
Posted
1 day ago
Salary
$36K - $50K / year
Seniority
Mid Level
No structured requirement data.
Job Description
Administrative Coordinator - Credentialing and HR Support
AIMS LOCUM TENENS LLC d/b/a AIMS Force
Role Description AIMS is seeking a highly organized, detail-oriented Administrative Coordinator to support day-to-day HR, credentialing, security, scheduling, and time-and-attendance operations across our healthcare staffing contracts. This is a hands-on coordination role for someone who thrives in a fast-paced environment, can manage multiple trackers and priorities at once, and follows through consistently. The ideal candidate is proactive, responsive, organized, and comfortable working behind the scenes to keep operations moving smoothly. This role is remote and is ideal for someone who is dependable, process-driven, and strong with follow-up, documentation, and communication. Experience supporting federal healthcare staffing, military treatment facilities, or government contractor operations is highly preferred. Key Responsibilities - Manage day-to-day time and attendance tracking for assigned employees and contractors - Monitor timesheets, follow up on missing or inaccurate entries, and maintain clean attendance records - Support scheduling coordination, shift updates, and employee communication - Maintain organized trackers for onboarding, credentialing, security packets, fingerprinting, compliance, and start dates - Coordinate credentialing packet collection and ensure all non-PII documents are complete, accurate, and submitted on time - Assist with security packet coordination, follow-up, and status tracking - Support onboarding and offboarding workflows, including document collection, checklist completion, and system access coordination - Maintain accurate records in Excel, OneDrive, and internal systems - Communicate professionally with candidates, employees, site leads, and internal leadership - Flag delays, documentation gaps, attendance issues, and compliance risks promptly - Help maintain audit-ready files and organized documentation - Provide general HR and administrative support as needed for day-to-day operations Ideal Candidate Profile - Extremely organized and detail-oriented - Strong time management and multitasking ability - Able to manage repetitive, deadline-driven administrative work with accuracy - Comfortable following SOPs, checklists, and structured workflows - Strong written and verbal communication skills - Proactive, responsive, and dependable - Comfortable working remotely and independently while staying highly accountable - Positive attitude and willing to learn Preferred Background - Experience in healthcare staffing, credentialing, onboarding, HR support, staffing coordination, or compliance support - Experience supporting government contracts, federal staffing, or military healthcare environments - Familiarity with credentialing, security packets, fingerprinting, onboarding logs, and contractor compliance workflows - Prior military administrative experience, retired military background, or familiarity with military systems strongly preferred - Base access is a plus, but not required Qualifications - Bachelor’s degree preferred - 1–4 years of relevant experience in operations support, administrative coordination, HR support, credentialing, or healthcare staffing support - Strong Excel and Microsoft Office and data entry skills required - Experience with ADP, trackers, shared drives, and document management strongly preferred - Ability to handle sensitive information professionally and follow compliance processes Benefits - 401(k) - Competitive salary - Dental insurance - Health insurance - Paid time off - Vision insurance Why This Role Matters This role is critical to keeping day-to-day operations organized and efficient. Success in this position means employees are supported, timesheets are accurate, onboarding stays on track, credentialing packets move quickly, and operational issues are identified before they become problems. Flexible work from home options available.
Related Guides
Related Categories
Related Job Pages
More Human Resources Jobs
Role Description The HR Generalist position is responsible for promoting the Bristol brand through recruitment, onboarding, benefit administration, compensation, reporting, and conducting department audits. This position resolves benefit-related problems and ensures effective use of plans and positive employee relations for multiple business lines in geographically dispersed locations. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, and HRIS entry. Essential Functions - Primary focus on the recruitment needs of key business lines, specifically vertical construction. - Lead the recruiting effort through oversight of the recruitment process life cycle, including: - Review/revise job descriptions. - Create job listings ensuring state compliance for job postings. - Assist with screening candidates for hiring manager review. - Coordinate interview schedules. - Conduct phone screens as needed. - Work with third-party vendors on niche skillset positions when necessary. - Disposition of applicants and closing of job postings after position is filled or deemed no longer needed. - Maintain and provide guidance to internal customers regarding compliance with federal, state, and local employment laws and regulations, and recommend best practices. - Collaborate with departmental managers on staffing and workforce planning to ensure business continuity. - Track status of candidates in HRIS and respond with follow-up correspondence at the end of the recruiting process. - Oversee drug testing, background checks, and motor vehicle reports for new hires and review findings to ensure compliance with company policy. - Assist new hires with onboarding, ensuring all required forms are completed, I-9 compliance, and providing benefit information/resources to new employees who are benefit eligible. - Assist with processing leave requests including, but not limited to, FMLA, STD, LTD, personal leave, and state leave programs. - Provide customer service functions by answering employee requests and questions. - Assist with processing of terminations. - Initiate the exit interview process for terminating employees. - Assist with the annual ToPS (Total Performance Suite) process. - Maintain personnel file data integrity by filing documents into appropriate employee files and subfolders. - Process employee eligibility verifications by online forms, mail, or verbal, ensuring proper authorization is received and filed in the appropriate personnel folder. - Assist or prepare correspondence as requested. - Other duties as assigned. Qualifications - Bachelor's degree in human resources or related field and/or equivalent experience. - Minimum 3 years’ human resources experience required supporting customers in multiple states and time zones. - Previous recruiting experience, preferably in government contracting and/or construction. - Valid driver’s license. Preferred Education and Experience - SHRM-CP/SHRM-SCP or ability to obtain and maintain certification within 3 years of start date. - Experience in government contracting, the construction industry, and a multi-company environment. - Experience with Alaska Native Corporations. - Proficiency in UKG Pro software. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. - Position is primarily based in an office environment, with occasional exposure to varying noise levels that may require clear and auditable communication. - Position may involve working in conditions that require prolonged periods of sitting, frequent use of computers and office equipment, and collaboration in shared workspaces. - Position will involve exposure to standard office equipment factors such as printer toner, paper dust, artificial lighting, and temperature variations due to air conditioning or heating systems. - Position requires close visual focus for tasks such as operating a computer, reviewing documents, and performing detailed analytical work. Physical Qualifications - Mobility: must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions. - Hearing: must be able to hear audible safety alarms. - Visual Acuity: must be adequate to perform the above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading. - Lifting: must be able to exert up to 50 pounds of force occasionally and up to 20 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body. Benefits - Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health plan including medical, dental, vision, life, short-term disability insurance, and 401(k) plan with employer match. Equal Opportunity Employer Statement Bristol companies are equal opportunity employers and offer any available positions to all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applies to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment. Bristol grants employment preference first to BBNC and Choggiung shareholders, their spouses, or descendants, and second to Alaska Native Corporation shareholders in accordance with P.L. 93-638. Disclaimer This job description is not intended to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. This job description is not a contract or employment. It does not promise or guarantee any particular benefit or specific action. All employment with Bristol is “at-will” which means that Bristol or employee can terminate the employment relationship at any time with or without cause.
• Provide strategic leadership and oversight for HR service delivery enablement and operational effectiveness across the global HR ecosystem. • Serve as a senior advisor to HR Operations leadership, providing guidance and support to Lead Consultants and Service Managers. • Drive the continued maturity of the HR service delivery operating model. • Establish enterprise reporting, metrics, and analytics that provide transparency into service performance. • Lead resolution of complex service issues, operational barriers, and cross-functional challenges. • Drive operational excellence initiatives that improve quality, efficiency, scalability, and effectiveness across the service delivery ecosystem.
HR Assistant
Aston CarterAston Carter, formerly Stephen James Associates, is a privately-held company founded in 1997 to deliver world-class staffing and professional talent services to
Role Description A MHLS HR Assistant takes ownership of employee contacts ensuring that each case is accepted and resolved with a high degree of problem solving and customer obsession. They build customer trust through empathetic and personalized conversations by assessing and adjusting the case management plan to each employee’s changing needs. A MHLS HR Assistant manages their workload effectively to meet SLAs and productivity goals. They use high judgment, critical thinking and rationale to balance process adherence with employee’s needs. They resolve inquiries holistically by referring to available documentation such as: - Frequently asked questions - Knowledge base articles - Standard operating procedures They escalate when these cannot be resolved. They respond to employee impacting issues that may arise during the benefits event and ensure that proper communication and documentation occurs, even when information is limited. A MHLS HR Assistant consistently consults and collaborates with partner teams on process changes in an effort to resolve cross-functional issues to update and improve policies. Qualifications - Strong call center experience Requirements - This is a Contract position based out of Porterville, CA. - Pay range: $21.00 - $21.00/hr. - Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Company Description Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in: - Accounting - Finance - Human resources - Talent acquisition - Procurement - Supply chain - Select administrative professions We extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
Principal, HR Business Partner
Accurate BackgroundAccurate Background is a nationally recognized provider of employment screening solutions. Since 1997, the company has helped businesses around the world make s
Role Description Reporting to the Chief Human Resources Officer, the Principal HR Business Partner (HRBP) will serve as a senior strategic advisor to leaders across several global functional groups. This role is designed for a highly accountable, independent HRBP who thrives in ambiguity, builds trusted executive relationships, and turns business priorities into practical people strategies. The ideal candidate brings strong judgment, executive presence, a bias for action, and the confidence to lead work from problem identification through execution with limited direction. Responsibilities - Serve as a trusted advisor to executive leadership. - Partner directly with senior leaders as a strategic thought partner, providing candid, data-driven counsel on people, organizational, and leadership decisions. - Own the HRBP relationship for assigned global client groups with a high level of accountability, judgment, and follow-through. - Translate business priorities into integrated people strategies across various areas. - Lead complex, high-impact initiatives from concept through execution. - Use data, insights, and business context to diagnose issues and recommend practical solutions. - Provide sound counsel on performance management, employee relations, and organizational effectiveness. - Partner with HR Centers of Excellence to deliver scalable, high-quality people solutions. - Drive projects for identified areas of opportunity through completion. - Perform other related duties as assigned. Qualifications - Bachelor’s degree in Human Resources, Business, or a related discipline preferred; equivalent experience will be considered. - Human resources certification is a plus. - 8–10+ years of progressive HR experience, including significant experience in an HR Business Partner role. - Demonstrated ability to operate as an independent, senior-level HRBP. - Experience in high-growth, global, or matrixed organizations. - Proven ability to advise and influence executives and establish trust and credibility. - Strong business acumen with the ability to connect people strategies to business objectives. - Organized, analytical, and decisive problem solver with strong attention to detail. - Excellent communication, facilitation, and data presentation skills. - Proficiency in Microsoft Office; Workday experience is a plus. - Collaborative team player who can work cross-functionally. Requirements - The annual base salary for this position ranges from $130,000 to $170,000. - This position may also be eligible for an annual performance-based bonus, commission, or other variable pay plan. - The Company offers a full range of benefits, including medical, dental, and 401k. Benefits - Fun, fast-paced environment with lots of room for growth. - Commitment to diversity and a sense of belonging. - Guiding principles: Take Ownership, Be Open, Stay Curious, Work as One. Equal Opportunities Accurate is an equal-opportunity employer and is committed to hiring talented and qualified individuals with diverse backgrounds. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law.

