AIMS LOCUM TENENS LLC d/b/a AIMS Force

Role Description AIMS is seeking a highly organized, energetic, and proactive Growth & Operations Coordinator to support business development outreach, candidate follow-up, scheduling, and day-to-day operational coordination. This is a cross-functional remote role for someone who is comfortable communicating with people, making outbound calls, staying organized across multiple priorities, and helping move opportunities and candidates forward. The right candidate will support growth efforts through outreach and relationship-building, while also assisting with recruiting coordination, onboarding follow-up, and internal operational support. This role is ideal for someone who is detail-oriented, enthusiastic, highly responsive, and able to balance communication, follow-up, and execution in a fast-paced environment. Candidates with prior military, federal contractor, or healthcare staffing experience are strongly preferred. Familiarity with military systems or current base access is a major plus. Key Responsibilities - Growth and Outreach - Conduct outbound calls, follow-up calls, and introductory outreach to prospective clients, partners, and business opportunities - Help maintain lead lists, outreach trackers, and follow-up schedules - Support business development efforts through strong communication, persistence, and relationship-building - Assist with conference, networking, and meeting coordination as needed - Support travel planning for meetings, conferences, site visits, and client-facing activities - Represent AIMS professionally in interactions with teaming partners, clients, and prospective customers - Travel as needed to military bases, client sites, conferences, networking events, and partner meetings - Operations Coordination - Maintain organized trackers, status logs, and follow-up notes across multiple workflows - Support scheduling, meeting coordination, and day-to-day administrative follow-up - Help ensure deadlines, action items, and operational tasks are completed on time - Communicate updates clearly to leadership and internal team members - Help keep business development, candidate, and operational workflows organized and moving efficiently - Onboarding and Process Support - Support onboarding follow-up, document collection, and process coordination as needed - Assist with credentialing, compliance, or security-related follow-up in coordination with internal leadership - Work closely with management and other team members to support hiring, onboarding, and operational execution - Help maintain clean, accurate, and audit-ready records in shared systems and trackers - Candidate Follow-Up and Recruiting Support - Follow up with recruiter-generated leads and help move candidates through the hiring pipeline - Help support closing efforts by maintaining timely and professional communication with active candidates - Coordinate with recruiters and leadership to identify bottlenecks and next steps Qualifications - Bachelor’s degree preferred but not required - 1 to 4 years of experience in business development support, operations support, project coordination, healthcare staffing, or administrative coordination - Strong verbal and written communication skills - Strong organizational skills with excellent follow-up discipline - Ability to manage multiple priorities without losing attention to detail - Comfortable making outbound cold calls and maintaining consistent follow-up - Strong Microsoft Office and Excel skills - Ability to work independently in a remote environment Preferred Background - Experience in healthcare staffing, federal contracting, recruiting support, operations coordination, or client-facing outreach - Experience working in military, DoD, or government-facing environments - Retired military, military spouse, or candidates familiar with military systems strongly preferred - Base access is a significant plus - Experience supporting leadership in a fast-paced, growth-oriented environment is preferred Ideal Candidate Traits - Highly enthusiastic and professional - Excellent communication and interpersonal skills - Persistent, proactive, and comfortable with outreach - Very organized and process-driven - Strong time management and multitasking ability - Positive attitude and willingness to take ownership - Able to shift between external communication and internal coordination smoothly Position Type - Full-time - Remote - Travel required as needed - Flexible work from home options available Benefits - 401(k) - Competitive salary - Dental insurance - Health insurance - Opportunity for advancement - Paid time off - Vision insurance

Role Description AIMS Force is seeking a highly organized, proactive, and relationship-driven Healthcare Operations Manager to support healthcare staffing operations across federal and commercial healthcare contracts. This role will serve as a key operational bridge between recruitment, HR, credentialing, security, project management, employees, and government customers. The Healthcare Operations Manager will help ensure that candidates move smoothly from offer acceptance through onboarding, credentialing, security processing, compliance completion, and successful contract start. This is not a basic administrative role. We are looking for someone who can manage projects, build trust with employees, communicate professionally with government customers, solve problems, and help create scalable operational systems as AIMS Force continues to grow. Key Responsibilities - Project Operations & Contract Support - Support post-award transition and contract startup activities. - Track onboarding, credentialing, security, and staffing readiness for assigned contracts. - Coordinate with project managers, recruiters, HR, employees, and government points of contact. - Monitor operational deadlines and escalate risks early. - Maintain organized trackers, dashboards, and status reports. - Support contract employees throughout the assignment lifecycle. - Help ensure staffing commitments, start dates, and compliance requirements are met. - Credentialing & Compliance - Oversee credentialing progress for healthcare providers and support staff. - Track licenses, certifications, immunizations, training, and required documentation. - Ensure credentialing packets are complete, accurate, and submitted on time. - Monitor expiration dates and renewal deadlines. - Maintain audit-ready credentialing and compliance documentation. - Coordinate with internal teams to resolve credentialing delays. - Security & Government Onboarding - Coordinate security packet completion, fingerprinting, background processing, base access, CAC-related onboarding, and other government access requirements. - Communicate with employees and government security offices regarding pending items. - Track security status and identify delays that may impact start dates. - Ensure sensitive documents and PII are handled securely and professionally. - Recruitment Operations Support - Partner with recruiters after candidate selection to support final closing and transition to onboarding. - Conduct final pre-employment calls to confirm candidate interest, compensation, availability, start date, and expectations. - Help reduce candidate fall-off between offer acceptance and first day of work. - Coordinate handoff from recruitment to onboarding and operations. - Track candidate readiness through first day confirmation. - Employee Relations & Retention - Serve as a trusted operational contact for employees. - Conduct welcome calls, check-ins, and follow-ups with contract employees. - Help resolve employee concerns professionally and timely. - Support difficult conversations when needed. - Build employee trust and improve retention. - Escalate HR-related matters to the HR team as appropriate. - Government Customer & COR Coordination - Communicate professionally with CORs, KOs, security offices, department leads, and other government contacts as appropriate. - Support contract startup meetings, transition planning, and operational follow-up. - Help maintain strong customer relationships through timely communication and problem-solving. - Escalate sensitive or contractual matters to leadership. - Process Improvement & Leadership Support - Help develop SOPs, checklists, workflows, and scalable systems. - Identify process gaps and recommend improvements. - Coordinate with offshore administrative support teams for non-sensitive tasks. - Provide quality control and oversight for assigned operational workflows. - Support leadership with special projects, reporting, and operational planning. Qualifications - 3+ years of experience in healthcare operations, credentialing, staffing operations, HR operations, compliance, government contracting, or project coordination. - Experience supporting healthcare staffing, federal contracts, Military Treatment Facilities, DoD, VA, IHS, or DHA environments preferred. - Strong understanding of credentialing, onboarding, compliance tracking, and employee documentation workflows. - Experience coordinating security packets, fingerprinting, background processing, or government onboarding preferred. - Strong Microsoft Excel, Microsoft 365, Teams, SharePoint, OneDrive, and tracker management skills. - Excellent written and verbal communication skills. - Strong follow-up, organization, multitasking, and problem-solving ability. - Comfortable handling confidential employee information and PII. - Able to work independently in a remote environment. - Prior military, retired military, or military spouse background preferred but not required. Benefits - 401(k) - Competitive salary - Dental insurance - Health insurance - Paid time off - Vision insurance Compensation Competitive salary based on experience, with opportunity for growth as the operations team expands. Work Location This is a remote position. Due to the sensitive nature of credentialing, security processing, and employee documentation, this position must be performed by a U.S.-based employee.

Role Description AIMS is seeking a highly organized, detail-oriented Administrative Coordinator to support day-to-day HR, credentialing, security, scheduling, and time-and-attendance operations across our healthcare staffing contracts. This is a hands-on coordination role for someone who thrives in a fast-paced environment, can manage multiple trackers and priorities at once, and follows through consistently. The ideal candidate is proactive, responsive, organized, and comfortable working behind the scenes to keep operations moving smoothly. This role is remote and is ideal for someone who is dependable, process-driven, and strong with follow-up, documentation, and communication. Experience supporting federal healthcare staffing, military treatment facilities, or government contractor operations is highly preferred. Key Responsibilities - Manage day-to-day time and attendance tracking for assigned employees and contractors - Monitor timesheets, follow up on missing or inaccurate entries, and maintain clean attendance records - Support scheduling coordination, shift updates, and employee communication - Maintain organized trackers for onboarding, credentialing, security packets, fingerprinting, compliance, and start dates - Coordinate credentialing packet collection and ensure all non-PII documents are complete, accurate, and submitted on time - Assist with security packet coordination, follow-up, and status tracking - Support onboarding and offboarding workflows, including document collection, checklist completion, and system access coordination - Maintain accurate records in Excel, OneDrive, and internal systems - Communicate professionally with candidates, employees, site leads, and internal leadership - Flag delays, documentation gaps, attendance issues, and compliance risks promptly - Help maintain audit-ready files and organized documentation - Provide general HR and administrative support as needed for day-to-day operations Ideal Candidate Profile - Extremely organized and detail-oriented - Strong time management and multitasking ability - Able to manage repetitive, deadline-driven administrative work with accuracy - Comfortable following SOPs, checklists, and structured workflows - Strong written and verbal communication skills - Proactive, responsive, and dependable - Comfortable working remotely and independently while staying highly accountable - Positive attitude and willing to learn Preferred Background - Experience in healthcare staffing, credentialing, onboarding, HR support, staffing coordination, or compliance support - Experience supporting government contracts, federal staffing, or military healthcare environments - Familiarity with credentialing, security packets, fingerprinting, onboarding logs, and contractor compliance workflows - Prior military administrative experience, retired military background, or familiarity with military systems strongly preferred - Base access is a plus, but not required Qualifications - Bachelor’s degree preferred - 1–4 years of relevant experience in operations support, administrative coordination, HR support, credentialing, or healthcare staffing support - Strong Excel and Microsoft Office and data entry skills required - Experience with ADP, trackers, shared drives, and document management strongly preferred - Ability to handle sensitive information professionally and follow compliance processes Benefits - 401(k) - Competitive salary - Dental insurance - Health insurance - Paid time off - Vision insurance Why This Role Matters This role is critical to keeping day-to-day operations organized and efficient. Success in this position means employees are supported, timesheets are accurate, onboarding stays on track, credentialing packets move quickly, and operational issues are identified before they become problems. Flexible work from home options available.