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Shady Grove Fertility logo
Shady Grove Fertility

Over 100,000 babies born | Over 50 locations nationwide | #MiraclesMadeHere

Patient Center Supervisor

SupervisorGeneralFull TimeRemoteSeniorTeam 1,001-5,000H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

4 days ago

Salary

$57K - $65K / year

Seniority

Senior

Bachelor Degree5 yrs expEnglish

Job Description

Patient Center Supervisor

Shady Grove Fertility

• Lead, coach, and develop a remote team of New Patient Liaisons through regular feedback, performance management, and professional development • Drive new patient growth by optimizing inquiry conversion, scheduling opportunities, and patient retention across all fertility programs • Monitor team performance against key metrics, including speed to lead, conversion rates, show rates, service levels, and schedule-to-seen outcomes • Manage daily staffing, scheduling, and queue coverage to ensure timely response to patient inquiries and exceptional customer service • Train, mentor, and cross-train team members on fertility services, patient management systems, scheduling processes, and best practices • Partner with physicians and clinic teams to ensure patients are appropriately screened, prepared, and scheduled while proactively resolving issues and escalating complex cases • Conduct call reviews, calibration sessions, and coaching initiatives to strengthen communication skills, patient experience, and conversion performance • Monitor data accuracy and workflow quality across Salesforce, NextGen, and other patient management systems to support operational excellence • Lead team meetings, communicate organizational updates, and foster a collaborative, patient-centered culture focused on continuous improvement • Oversee payroll, time-off management, and other administrative responsibilities while ensuring seamless team operations and coverage

Job Requirements

  • Bachelor’s degree preferred
  • Five years customer service experience with at least two-three years inside sales experience
  • Competency in active listening, team and relationship building, and ability to communicate with empathy
  • Ability to lead and manage a team of liaisons dedicated to providing exceptional customer care and excellent operational execution and follow through
  • Ability to communicate accurately and concisely
  • Excellent management, interpersonal and telephone skills
  • Ability to function in a self-directed manner, organize group work tasks and information efficiently, monitor quality/effectiveness, collaborate within and across teams and execute timely and accurate follow through
  • Working knowledge of healthcare services/fertility as well as computer knowledge including Microsoft office programs is a plus

Benefits

  • Medical, dental, and vision insurance
  • 401(k) with company match
  • Tuition assistance and professional development support
  • Performance-based bonus opportunities
  • Generous paid time off, paid holidays, and paid parental leave
  • Life and disability benefits
  • Fertility Discount Program
  • Employee wellness and recognition programs

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