Centralized Staffing & Scheduling Coordinator
Location
United States
Posted
5 days ago
Salary
0
Seniority
Mid Level
No structured requirement data.
Job Description
Centralized Staffing & Scheduling Coordinator
Bon Secours
Role Description The Centralized Staffing & Scheduling Coordinator performs all scheduling, staffing, and timekeeping responsibilities for designated work areas within scope. This includes: - Creating and editing schedules to fill open shifts. - Timecard management. - Mobilizing staff for daily needs that surface less than 24 hours before the start of a shift. - Daily maintenance of unit/department schedules. This role utilizes an electronic staffing system platform and requires strong communication with multiple stakeholders and leaders. Essential Functions: - Creates and edits schedules for nursing departments into the electronic scheduling system following all hospital policies, procedures, and guidelines. - Prepares accurate daily and/or shift work schedules, reflecting forecasted needs in collaboration with nurse managers. - Approves or denies all schedule requests based on skill mix and needs of the unit. - Balances and publishes schedules at the end of the self-scheduling period. - Adjusts schedules to accommodate needs through acquiring additional personnel or reducing scheduled staff. - Determines complex department staffing needs within 24 hours of shift time and arranges appropriate coverage. - Receives sick call notifications and manages unplanned shift vacancies. - Maintains daily maintenance of unit/department schedules within the electronic staffing system. - Approves or denies all timecard requests with attestations. - Prepares timecards for readiness for manager approval. - Maintains staffing-related records, files, and reports. - Assists with allocation of agency resources and other duties as assigned. This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation. Qualifications - Associate degree in business, Data Management, or Related Field (preferred). Requirements - 1 year experience with staffing & scheduling software (required). - Previous experience in a healthcare setting (preferred). Benefits - Competitive pay, incentives, referral bonuses, and 403(b) with employer contributions (when eligible). - Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources, and discounts. - Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders. - Tuition assistance, professional development, and continuing education support. - Benefits may vary based on the market and employment status.
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Role Description This position resides under The Resource Group, an end-to-end supply chain partner to healthcare organizations across the United States, wholly-owned by Ascension. At The Resource Group, we build strong relationships with provider teams, working alongside them to improve supply chain operations and lower non-payroll expenses, all in support of delivering quality patient care. Responsibilities for this role include: - Negotiate contract pricing, terms, and conditions, including complex licensing models, with IT suppliers to minimize risk for all healthcare participants while achieving a competitive advantage in total cost, quality, technology, and supply continuity. - Conduct analyses of sourcing data, market trends, benchmarking, and IT-specific factors to develop, review, and ensure defendable sourcing strategies are continuously improved and aligned with category, technical, and organizational goals. - Ensure all sourcing strategies and supply chain processes are consistently applied, properly administered, and transparent in full compliance with all regulations, internal policies, and security requirements, while actively supporting risk mitigation. - Develop and facilitate collaborative working relationships with Finance, Legal, Corporate Risk, IT stakeholders, and other teams to validate vendor capabilities and ensure contract terms reflect operational, clinical, and security priorities. - Perform contract management and maintenance tasks throughout the lifecycle, including strategic review of new requests and expiration records, processing amendments, extensions, modifications, and renewals for both general and IT-specific agreements. - Provide regular updates on category and IT strategies, supplier relationship management programs, and status of process improvement initiatives, including key performance metrics related to cost optimization, innovation, and service performance. Qualifications - High School diploma equivalency with 2 years of cumulative experience OR Associate's degree/Bachelor's degree OR 4 years of applicable cumulative job specific experience required. Requirements - A Bachelor's degree - 0-3 years of professional experience OR previous internship experience (healthcare supply chain, project management, or other relevant experience) Benefits - Paid time off (PTO) - Various health insurance options & wellness plans - Retirement benefits including employer match plans - Long-term & short-term disability - Employee assistance programs (EAP) - Parental leave & adoption assistance - Tuition reimbursement - Ways to give back to your community
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