People. Service. Integrity.
Administrative Assistant
Location
United States
Posted
2 days ago
Salary
0
Seniority
Junior
Job Description
Administrative Assistant
Planned Systems International
• Provide general administrative and project support to program managers, back-office personnel, and operational team members supporting government staffing contracts • Assist with timesheet coordination, reminders, follow-up, basic tracking, and escalation of missing or incomplete submissions in accordance with company and contract procedures • Schedule internal and external meetings, coordinate calendars, prepare agendas, distribute meeting materials, and support virtual meeting logistics • Attend meetings as needed to capture notes, action items, decisions, owners, and due dates; distribute meeting summaries and track follow-up items through completion • Support remote employees by responding to routine administrative inquiries, helping route requests, sharing resources, and coordinating with appropriate internal teams • Conduct employee outreach to support engagement, collect updates, and help maintain accurate employee communication • Draft, format, update, and maintain standard operating procedures, work instructions, templates, trackers, rosters, and other program documentation • Maintain organized electronic records, filing structures, trackers, and shared documentation repositories to support contract compliance and operational continuity • Support daily operations across multiple task orders by monitoring administrative deadlines, updating status logs, preparing reports, and helping ensure timely completion of recurring tasks • Coordinate communications between corporate support functions, program leadership, field employees, and other stakeholders as needed • Perform additional administrative, clerical, and operational support duties as assigned to meet changing program needs
Job Requirements
- US Citizen
- Bachelor’s degree
- 1 or more years of experience
- Strong organizational skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams
Benefits
- paid leave
- options for employer sponsored group medical
- dental
- vision
- short-term and long-term disability
- life insurance
- AD&D coverage
- legal services
- identity theft
- accident insurance
- flexible spending account and health saving account options offer pre-tax savings for qualified medical
- dental
- vision expenses
- 401(k) retirement plan with employer contribution match that is immediately vested
- professional growth through professional courses
- certifications
- tuition reimbursement programs
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