Title: Senior Executive Assistant Location: Austin, Texas Department: C-Suite Job Description: Employment Type Full time Location Type Hybrid Department C-Suite OverviewApplication Job Overview - Schedule: Primarily Monday-Friday, 9-5pm Eastern/Central business hours; must be open to flexible hours to support respective executive leader travel, events, and periods of time zone differentiation - Onsite: Remote initially; anticipated 2-4 days per week onsite beginning in 2027 based on business need and finalized policy - Travel: Limited; As needed for select team offsites, office visits, or key executive programs/initiatives - Manages Others: No direct reports; may provide informal guidance to coordinators, interns, or cross-functional partners - Education: Bachelor’s degree in Human Resources, Business Administration, Communications, or a related field preferred - Experience: 8+ years of progressive Executive Assistant experience supporting senior executives The Sr. Executive Assistant serves as a trusted partner to executive leadership, providing high-level administrative support to 3-5 senior executives. This role is responsible for managing complex calendars, coordinating travel, facilitating meetings, handling confidential information, and ensuring seamless day-to-day executive operations. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, builds strong relationships across the organization, and consistently demonstrates exceptional judgment, professionalism, discretion, and attention to detail. This role will report to the Chief People Officer and be part of the broader Executive Assistant team, partnering closely with fellow Executive Assistants and partners from People, Finance, BizOps, and various senior leaders and cross-functional teams to ensure executive and company-wide meetings, materials, events, and communications are well-organized, timely, and aligned. Key Responsibilities Executive Support & Calendar Management - Provide dedicated support to 3–5 senior executives, including C-Suite leaders - Manage complex calendars, competing priorities, and meeting requests, making thoughtful decisions based on business impact, urgency, and executive preferences - Proactively identify and resolve scheduling conflicts while ensuring alignment with key business priorities and operating rhythms - Coordinate meetings across multiple stakeholders, locations, and time zones with a high degree of accuracy and responsiveness - Ensure meetings are set up for success with clear objectives, appropriate participants, agendas, materials, and logistics prepared in advance - Anticipate scheduling and support challenges before they arise, proactively identifying solutions and minimizing disruptions to executive productivity Travel, Expense, & Platform Management - Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, itineraries, and visa requirements as needed - Prepare and reconcile expense reimbursements and reports in accordance with company policy - Ensure executives have all required travel documentation, schedules, and logistics - Serve as primary executive delegate approver for team requests and approvals in various HR, travel, and expensing platforms Meeting, Event, & Onsite Coordination - Coordinate and facilitate executive meetings, leadership sessions, town halls, webinars, offsites, client meetings, team dinners, team activities/community building, and special events as needed - Prepare agendas, meeting materials, presentations, and briefing documents - Capture notes, action items, and follow-ups as needed - Manage logistics including meeting spaces, catering, technology setup, and attendee coordination - Support onsite office administrative tasks and facilities support as needed Communications & Administrative Operations - Draft, edit, and route executive correspondence, presentations, and documents - Support preparation of reports, presentations, and communications for internal and external audiences - Handle confidential and sensitive information with professionalism and discretion - Provide administrative support including inbox monitoring, document management, and ad hoc project coordination - Develop and maintain standard operating procedures, documentation, and best practices that improve consistency, scalability, and continuous improvement across the Executive Assistant team Cross-Functional Coordination - Partner closely with fellow Executive Assistants and the People team to ensure seamless coverage and support - Serve as a trusted point of contact across departments and stakeholders Qualifications - 8+ years of progressive Executive Assistant or Administrative Assistant experience supporting VP-level leaders and above - Demonstrated success supporting a minimum of 3–5 executives simultaneously - Exceptional organizational, prioritization, and time-management skills - Strong written and verbal communication skills - Proficiency with Microsoft Office (Word, Excel, PowerPoint), Outlook, and Microsoft Teams - Experience with travel and expense platforms such as Ramp, Egencia, and ADP - Experience using AI tools (e.g., Glean or similar) and automation tools to improve efficiency in scheduling, content drafting, note-taking, or workflow management - Proven ability to exercise discretion and sound judgment when handling sensitive information - Track record of operating successfully in fast-paced, dynamic environments - Proactive growth mindset with a track record of identifying opportunities to streamline processes and reduce manual work Core Skills - Executive calendar management - Travel and logistics coordination - Meeting and event planning - Written communication and presentation support - Organization and attention to detail - Problem-solving and proactive decision-making - Stakeholder management and collaboration - Confidentiality and professionalism - Adaptability and multitasking Expectations - Location: Austin, TX - Schedule: Primarily Monday-Friday, 9-5pm Eastern/Central business hours; must be open to flexible hours to support respective executive leader travel, events, and periods of time zone differentiation - Onsite: Remote initially; anticipated 2-4 days per week onsite beginning in 2026 based on business need and finalized policy - Travel: Limited; As needed for select team offsites, office visits, or key executive programs/initiatives - Manages Others: No direct reports; may provide informal guidance to coordinators, interns, or cross-functional partners - Education: Bachelor’s degree in Human Resources, Business Administration, Communications, or a related field preferred - Experience: 8+ years of progressive Executive Assistant experience supporting senior executives BusPatrol Value Proposition: Who We Are At BusPatrol, safety isn’t just a priority — it’s our mission. As the nation’s most trusted school bus stop-arm technology solution, we serve over 350 school districts, protecting nearly 2 million students across 30,000 buses. Every day, millions of children rely on school buses to get to and from school safely, yet reckless drivers continue to put them at risk. As a technology company with a unique focus on public safety, we use cutting-edge AI, machine learning, and telematics to improve school bus safety. Our all-in-one safety program equips school bus fleets with AI-powered cameras, cloud-based data management, and an integrated software platform to capture and process stop-arm violations. Our safety programs foster accountability and reduce dangerous driving behavior in communities across the country. By partnering with school districts, municipalities, and law enforcement, we make safety solutions more accessible and effective, ensuring that every child’s journey to and from school is as safe as possible. What We Offer When you join BusPatrol, you are not just taking a job. You are joining a mission-driven team dedicated to making a real impact. We offer: ✔ Competitive salary and benefits package ✔ Unlimited PTO ✔ A purpose-driven career, working to protect children and improve public safety ✔ The occasion to participate in BusPatrol’s culture of safety, learning, and teamwork ✔ A team of innovators, committed to leveraging AI and smart technology for social good Be Part of Something Bigger We are looking for a passionate and dedicated team member to help us make roads safer. This is a meaningful opportunity to contribute to a mission-driven company that is using technology to create real change. At BusPatrol, we foster an inclusive and diverse environment built on integrity, collaboration, and innovation. If you are ready to be part of a team that is deeply committed to safety and community impact, we would love to hear from you. Together, we can protect students, hold drivers accountable, and build a safer future for all. We are looking for a valued member of the BusPatrol team to assist us in our quest to improve children’s safety. This is an important role for us and a great opportunity for the right candidate. Our environment is inclusive, diverse, ignited, built on integrity, and deeply committed. The US salary range for this position is provided in this posting. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your Talent Partner can share more about the specific salary range for your preferred location and skill level during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, and/or commission (if applicable) or benefits. EOE/AA Disability-Veteran

Role Description As an Executive Assistant, you will become a trusted extension of your client's team, supporting them across scheduling, coordination, communication, and operational execution. Executive Assistants work directly with executives and business leaders to manage priorities, improve efficiency, and create leverage in their day-to-day operations. This role requires exceptional communication skills, strong attention to detail, sound judgment, and the ability to anticipate needs before they arise. Key Responsibilities - Manage calendars and scheduling priorities - Coordinate meetings and stakeholder communications - Arrange and manage travel logistics - Track action items and follow-ups - Support project coordination and administrative workflows - Assist with event planning and logistics - Maintain accurate records and documentation - Anticipate client needs and proactively recommend solutions - Communicate professionally with internal and external stakeholders - Leverage technology and AI tools to improve efficiency and productivity Qualifications - Excellent verbal and written English communication skills - Strong organizational and time-management abilities - High attention to detail - Strong critical thinking and problem-solving skills - Ability to manage multiple priorities simultaneously - Professional demeanor and executive presence - Comfortable working with technology and AI-enabled tools - Ability to work independently while maintaining accountability - Bachelor's degree preferred but not required Training Program Successful candidates will participate in Athena's structured training program designed to prepare Executive Assistants for client-facing responsibilities. - Instructor-led learning - Practical simulations and assessments - Communication and executive presence development - Technology and AI enablement - Performance evaluations to ensure client readiness Not all trainees successfully complete the program, as Athena maintains a high quality bar to ensure client readiness. Compensation & Benefits - During Training: PHP 30,000 training allowance - HMO coverage beginning Week 3 of training - Upon Client Matching: Package of PHP 46,000/month (paid weekly) - Comprehensive HMO coverage (PHP 200,000 annual limit + 2 free dependents) - Mental Health Support (psychologist, psychiatrist, or life coach access) - Optical and Medicine Reimbursements - Pet Support - All statutory benefits (SSS, Pag-IBIG and PhilHealth contributions and Maternity/Paternity Leave, Solo Parent Leave, VAWC Leave, and Magna Carta Leave) - Career advancement opportunities in our global organization Why Join Athena? - Work with executives and business leaders from around the world - Receive world-class training and professional development - Join a high-performance and supportive culture - Gain exposure to modern technology and AI-powered tools - Build a long-term career with growth opportunities across the organization Athena is committed to creating an inclusive workplace and welcomes candidates from all backgrounds.

Role Description We’re looking for an Executive Assistant to support our CEO as Supabase continues to scale globally. This person will be a trusted partner to the CEO, helping manage time, communication, priorities, travel, follow-through, and key operating rhythms across a fast-moving, remote-first company. This role must be based in an APJ / APAC timezone to provide strong timezone coverage for our CEO and leadership team. You’ll work closely with founders, executives, internal stakeholders, investors, and external partners, ensuring the CEO is prepared, focused, and able to spend time on the highest-impact work. This role is ideal for someone who thrives in async, fast-paced environments, has strong judgment, and is excited about supporting a developer-focused company building tools that scale to millions. Responsibilities - Own the CEO’s calendar management, prioritization, and day-to-day operating rhythm. - Manage inbox triage and communications by monitoring emails, drafting responses, and keeping communication flowing across internal and external stakeholders. - Prepare briefings, agendas, decks, notes, and follow-up materials so the CEO is ready for every meeting. - Track follow-ups, decisions, and commitments to help projects move forward and keep stakeholders accountable. - Coordinate seamless domestic and international travel, logistics, scheduling changes, and last-minute adjustments. - Support investor meetings, board-related preparation, executive meetings, offsites, and company-wide moments. - Handle sensitive and confidential information with absolute discretion, professionalism, and integrity. - Anticipate needs, identify blockers early, and solve problems proactively before they escalate. - Partner across the company to create clarity, improve coordination, and help leadership operate effectively in a global, remote-first environment. Qualifications - Experience supporting a CEO, founder, or senior executive in a startup or scale-up environment. - Based in an APJ / APAC timezone and can provide strong coverage for a globally distributed leadership team. - Communicate clearly across technical and non-technical audiences, with excellent written and verbal communication. - Experience working in async, remote-first, or globally distributed teams. - Tech savvy and comfortable using tools like Notion, Slack, Google Workspace, and AI-enabled workflows. - Strong judgment around prioritization, confidentiality, stakeholder management, and executive communication. - Energized by organized chaos, fast-moving priorities, and solving problems before they become blockers. - Comfortable navigating ambiguity, moving quickly, and staying several steps ahead. Benefits - Fully Remote: We hire globally. We believe you can do your best work from anywhere. There are no Supabase offices, but we provide a WeWork membership or co-working allowance you can use anywhere in the world. - ESOP: Every team member receives ESOP (equity ownership) in the company. We want everyone to share in the upside of what we’re building together. - Tech Allowance: Use this budget to set up your ideal work environment—laptop, monitor, headphones, or whatever helps you do your best work. - Health Benefits: Supabase covers 100% of health insurance for employees and 80% for dependents, wherever you are. Your wellbeing and your family’s health are important to us. - Annual Off-Sites: Once a year, the entire company gathers in a new city for a week of connection, collaboration, and fun. It’s a highlight of our year. - Flexible Work: We operate asynchronously and trust you to manage your own time. You know what needs to be done and when. - Professional Development: Every team member receives an annual education allowance to spend on learning—courses, books, conferences, or anything that supports your growth.

• Ser la mano derecha de la dirección: Gestionar la agenda, coordinar reuniones, dar seguimiento a compromisos y asegurar que las prioridades del negocio avancen de manera organizada y eficiente. • Coordinar la operación del día a día: Apoyar la planificación y ejecución de proyectos, lanzamientos, mentorías, eventos y otras iniciativas estratégicas, garantizando que cada detalle esté bajo control. • Organizar y optimizar procesos: Documentar, mejorar y dar seguimiento a procesos internos, identificando oportunidades para hacer el trabajo más ágil, ordenado y escalable. • Gestionar la comunicación: Mantener una comunicación cercana y profesional con clientes, proveedores y equipo interno, asegurando un seguimiento oportuno y una excelente experiencia. • Administrar herramientas y plataformas: Brindar soporte en la configuración y gestión de herramientas digitales, automatizaciones, CRM, correos, agendas y plataformas utilizadas por el equipo. • Anticiparte a las necesidades del negocio: Detectar posibles riesgos, priorizar tareas y proponer soluciones antes de que los problemas aparezcan, aportando criterio y autonomía en la toma de decisiones operativas.