Envoy is a technology-driven company dedicated to transforming the modern workplace through smart, seamless, and secure digital solutions that help businesses m
Accounting Operations Specialist
Location
Indiana
Posted
8 days ago
Salary
0
Seniority
Senior
No structured requirement data.
Job Description
Accounting Operations Specialist
Envoy
Title: Accounting Operations Specialist Location: Indianapolis, Indiana, United States Job Description: ABOUT US Envoy has been serving communities across the state of Indiana with high-end and community focused development and construction projects for the last 40+ years. We are a multifaceted company driven to enrich our communities and our team. We are a team of collaborative self-starters. We value commitment and transparency while standing by our family-like company culture. POSITION OVERVIEW We are seeking a highly organized, detail-oriented Accounting Operations Specialist to own and optimize the day-to-day accounting operations of a growing construction company. This role is critical to maintaining the accuracy, efficiency, and structure of our accounting function. You will be responsible for managing core operational processes including cash applications, accounts payable, credit card administration, and key monthly reconciliations—while proactively identifying and resolving issues before they impact financial reporting. We are looking for someone who takes full ownership and improves processes. RESPONSIBILITIES ● Cash & Revenue Operations: ○ Manage daily check deposits and maintain accurate deposit logs ○ Prepare and post weekly cash application batches ○ Resolve unapplied cash and investigate discrepancies proactively ○ Ensure all cash activity is accurately coded to jobs, customers, and GL accounts ○ Support Project Accountants by maintaining a clean and reliable AR subledger ● Accounts Payable & Vendor Management: ○ Process all corporate and overhead invoices with accuracy and proper approvals ○ Prepare weekly payment registers and support documentation for approval ○ Maintain clean and accurate AP aging; resolve discrepancies and outstanding items ○ Own vendor setup process (W9 collection, COI compliance, ACH validation) ○ Monitor approval workflows and proactively follow up on delays ● Credit Card & Spend Management: ○ Administer company credit card programs ○ Ensure all transactions are supported by receipts and coded accurately ○ Identify and flag policy violations or unusual activity ○ Reconcile all credit card accounts monthly and upload transactions into ERP ● Monthly Close Support: ○ Prepaid expenses ○ Insurance reconciliations ○ Employee receivables ○ Credit card reconciliations and intercompany allocations ○ Ensure all schedules are fully supported, accurate, and tie to the general ledger ○ Proactively resolve issues before close deadlines Process Improvement & Ownership: ○ Identify inefficiencies and implement process improvements ○ Develop and maintain SOPs for recurring accounting functions ○ Escalate issues with recommended solutions ○ Maintain organized, audit-ready documentation across all responsibilities REQUIRED QUALIFICATIONS ● Bachelor’s Degree in Accounting or commensurate experience ● 3–6+ years of accounting experience ● Strong understanding of accounts payable, cash applications, and reconciliations ● Highly organized with attention to detail ● Proficiency in Excel (pivot tables, lookups, data organization) ● Ability to pass a criminal background check. COMPENSATION & BENEFITS ● Competitive medical/dental/vision packages starting day 1. ● Company-sponsored retirement packages, available during the open enrollment period, after the completion of your first year. ● A flexible Paid Time Off program that focuses on family and mental health Work Location: Hybrid (4 days in office, 1 day WFH)
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Title: Sr. Specialist Accounting Policy Location: locations Cedar Rapids, Iowa Denver, Colorado Baltimore, Maryland Philadelphia, Pennsylvania Job Description: Job Family Financial Accounting & Reporting About Us At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential of leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests. Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment - one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there. Who We Are We believe everyone deserves to live their best life. 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Develop and maintain accounting policy documents and analyze accounting implications of new accounting guidance or strategic transactions to assist in making key accounting policy decisions. 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Participate with insurance industry technical accounting groups to ensure consistent application of global accounting standards. - Prepare memos and policy documents to communicate accounting changes. - Develop, implement, and communicate new policies and processes to comply with newly issued accounting standards. - Draft financial statement disclosures regarding upcoming accounting pronouncements. - Work closely with senior management as well as external auditors on complex accounting topics, and engage with legal counsel, regulators, and consultants as needed. - Serve as a technical accounting subject matter expert. Qualifications - Bachelor's degree in accounting or related field. - Eight years of accounting experience. - In-depth accounting knowledge, preferably in the financial services/insurance industry. - Analytical and problem-solving skills. - Written/verbal communication skills. - Ability to work in a fast-paced, deadline-driven environment. - Advanced computer skills. Preferred Qualifications - Experience in technical research and preparation of accounting memorandums and policies. - Advanced writing skills to document and communicate complex accounting and reporting issues to finance and non-finance personnel. - Advanced strategic thinking skills when formulating interpretations of accounting guidance for new and emerging transactions and when presenting accounting interpretations to external auditors. - CPA designation - Big 4 experience - Understanding of Statutory Accounting Principles - Understanding of actuarial concepts - Understanding of financial instruments Working Conditions - Hybrid (In Office: Tuesdays, Wednesdays & Thursdays) - Occasional Travel <10% The Salary for this position generally ranges between $112,000 - $140,000 annually. Please note that the salary range is a good faith estimate for this position and actual starting pay is determined by several factors including qualifications, experience, geography, work location designation (in-office, hybrid, remote) and operational needs. Salary may vary above and below the stated amounts, as permitted by applicable law. Additionally, this position is typically eligible for an Annual Bonus based on the Company Bonus Plan/Individual Performance and is at the Company's discretion. Disclaimer: Beware of fake job offers! We've been alerted to scammers impersonating Transamerica recruiters, particularly for remote positions. Please note: - We will never request personal information such as ID or payment for equipment upfront. - Official offers are sent via DocuSign following a verbal offer-not through text or email. This job description is not a contract of employment nor for any specific job responsibilities. The Company may change, add to, remove, or revoke the terms of this job description at its discretion. Managers may assign other duties and responsibilities as needed. In the event an employee or applicant requests or requires an accommodation to perform job functions, the applicable HR Business Partner should be contacted to evaluate the accommodation request. What We Offer For eligible employees, we offer a comprehensive benefits package designed to support both the personal and financial well-being of our employees. Compensation Benefits - Competitive Pay - Bonus for Eligible Employees Benefits Package - Pension Plan - 401k Match - Employee Stock Purchase Plan - Tuition Reimbursement - Disability Insurance - Medical Insurance - Dental Insurance - Vision Insurance - Employee Discounts - Career Training & Development Opportunities Health and Work/Life Balance Benefits - Paid Time Off starting at 160 hours annually for employees in their first year of service. - Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays). - Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars - Parental Leave - fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child. - Adoption Assistance - Employee Assistance Program - Back-Up Care Program - PTO for Volunteer Hours - Employee Matching Gifts Program - Employee Resource Groups - Inclusion and Diversity Programs - Employee Recognition Program - Referral Bonus Programs Inclusion & Diversity We believe our commitment to diversity and inclusion creates a work environment filled with exceptional individuals. 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