The Sabin Vaccine Institute is a global health nonprofit self-described as a leading advocate for broadening vaccine access and uptake, advancing research and d
Project Coordinator, Research & Development
Location
United States
Posted
3 days ago
Salary
$62K - $68K / year
Seniority
Mid Level
Job Description
Project Coordinator, Research & Development
Sabin Vaccine Institute
• Support Program and Project Managers in coordinating day-to-day activities and tracking progress of vaccine development programs. • Partner with Sabin staff to plan and monitor activities, timelines, forecast and actuals, and deliverables to ensure successful completion within established timelines. • Coordinate across teams and programs to ensure seamless communication and alignment. • Coordinate the preparation, tracking, review, polishing, and filing of deliverables to ensure timely submission to stakeholders (inclusive but not limited to weekly dashboards, biweekly and monthly reporting). • Support meeting execution, including scheduling, preparing meeting agendas, taking minutes, tracking and monitoring action items, and circulating materials to attendees. • Assist in creating, maintaining, and updating project timelines using Office Timeline, Smartsheet and MS Project in coordination with Program and Project Manager(s) and Scheduler. • Maintain up to date project files and ensure document control within project management systems. • Assist in developing and improving Program and Project Management processes and tools to support execution and overall R&D operations. • Support improvement projects by providing planning and execution leadership.
Job Requirements
- Bachelor’s degree in life sciences, biotech, or a related field
- 2+ year(s) of experience in project coordination or a similar role within life sciences, biotech, or pharmaceutical industry is preferred
- Proficiency in project management principles, as well as associated software (e.g., Smartsheet, MS Project) is desired
- Strong organizational skills with the ability to manage multiple priorities and stakeholders effectively
- Ability to work independently, anticipate needs, and take initiative
- Detail-oriented and highly organized, with strong analytical skills and a proactive approach to problem-solving
- Excellent interpersonal, verbal and written communication skills with commitment to accuracy
- Proficiency with Microsoft Office applications (Excel, Outlook, PowerPoint, Word, OneNote, MS Teams)
- Demonstrated ability to think critically and demonstrate troubleshooting, problem-solving, and service-oriented skills and approach
- Experience handling confidential and sensitive information; ability to exercise discretion
- Ability to process information quickly and listen carefully to feedback and comments and adapt plans/actions accordingly
- Ability to travel domestically and internationally with notice.
Benefits
- medical, dental, and vision coverage
- flexible spending accounts
- flexible vacation and sick leave
- employer-paid life and disability insurance
- 11 federal holidays and an end-of-year winter break
- employer-matching 401(k) plan
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