• Manage and monitor the shared admissions email inbox, ensuring timely routing and response to inquiries and referrals. • Forward emails, voicemails, and webform submissions to the appropriate team members for follow-up. • Process miscellaneous inbound communications, including Contact Us webforms and general admissions inquiries. • Enter referrals received via email and fax into Salesforce accurately and promptly. • Manage the Admissions fax line by forwarding documentation to the appropriate Admissions Coordinator (AC). • Create Avatar NX (EHR system) charts and distribute notifications to partnering departments for required follow-up actions (e.g., benefit verification completion, adding to the outpatient waitlist, etc.) • Enter client information in Census Web App for individuals pursuing treatment at The Emily Program. • Create myHealthPointe accounts for admitting clients. • Assigning new leads and internal referrals to appropriate team members based on workflow and coverage needs. • Take live messages on the phone queue as needed and ensure timely communication to staff. • Schedule TH MI appointments in Avatar NX and Secure Video platforms. • Maintain accurate data entry and documentation across multiple systems and platforms. • Support admissions operations through effective coordination, communication, and administrative support. • Shift responsibilities to meet the current demand of the team based on call volumes, which could include making outbound calls to help reach team goals

• Develops presentations independently and in collaboration with Communications and Compliance • Facilitates presentations to various target audiences • Attend and assist with planning of educational and outreach events • Coordinate interaction with various roles for handling customer requests • Assure compliance with Medicare & Medicaid enrollment and marketing policies

Sr. Administrative Assistant, EEWC Support Specialist ERG Development & Work+Life Programs remote type Hybrid locations Whitney Ave, 221 time type Full time job requisition id 136280WD Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview Reporting to the Manager of Employee Resource Group Development & Community Engagement, the Senior Administrative Assistant/Support Specialist provides a strong level of administrative support to the Office of Employee Engagement & Workplace Culture and Work + Life Programs. Serve as a source of information to employee resource group leaders and members on programs and events. Serve as a source of information to the directors of the Yale affiliated childcare program. Compose, format, compile data, and prepare first drafts of Power Point presentations, Excel spreadsheets, and course documents. Proofread, edit, and review materials for grammar, accuracy, and completeness. Schedule and support meetings, events, and catering. Attend and support in-person, hybrid, and/or virtual events, workshops, and classes as needed. Assist with online course set-up, creation of newsletters and e-blasts, and event registration. Provide coverage as needed for other Administrative Assistants. Other duties as assigned. 1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to staff, students, post-doctoral fellows and associates & faculty on policies, procedures, programs, and office activities related to Work+Life Programming. 2. Oversees, instructs, and coordinates activities of support staff and New Haven Promise Scholar Interns. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a newsletters, flyers and other publications. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with all involved in the review process concerned with published work. 4. Determines administrative, facility, and equipment needs for meetings, symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens all types of inquiries. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to electronic mail inquiries. 6. Formats, keyboard, proofread, and edits correspondence, reports, flyers, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates logistics arrangements and space allocation. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes at meetings as needed. Performs additional functions incidental to office activities. Required Skill and Abilities 1.Proven ability to plan, organize, manage, and prioritize a large volume of work and many different administrative tasks in a complex, fast-paced environment. Strong attention to accuracy and detail. Ability to work independently, proactively, and exercise sound judgment. Ability to prioritize work and solve problems. 2.Demonstrated skills with software in the Microsoft Office Suite, including intermediate proficiency with Word and Outlook, and basic proficiency with Excel. 3.Knowledge of Yale Connect, AI tools (Clarity, Chatgpt, etc.) 4.Ability to relate comfortably and knowledgeably to a wide range of individuals, such as staff, guest speakers, and visitors, both orally and in writing in a professional manner. Strong customer service orientation. 5.Proven ability to proofread, edit, and review materials for grammar, accuracy, and completeness. Preferred Education, Experience and Skills: Knowledge or experience with Microsoft Teams, Zoom, Box, Canva, and Sharepoint Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education. Principal Responsibilities 1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education. Job Category Administrative Support Bargaining Unit L34 Compensation Grade Labor Grade D Compensation Grade Profile Hourly Range $31.83 Time Type Full time Duration Type Staff Work Model Hybrid Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.

Title: Client Receivables Assistant Location: Denver, CO 80202, USA Philadelphia, PA 19103, USA Atlanta, GA 30309, USA Department: Finance & Accounting Job Description: Polsinelli does not accept unsolicited resumes from search firms or agencies. Please, no phone calls or emails. At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you! Polsinelli is seeking a Client Receivables Assistant position in one of the following offices: Denver, Philadelphia or Atlanta. This position would qualify for a hybrid role in one of the cities listed. CORE RESPONSIBILITIES - Support Director of Accounts Receivables, Client Receivables Supervisor, Client Receivables Specialists, and Credit Analysts in all administrative and coordination needs. - Perform administrative duties such as answering phones, processing credit card payments, and coordinating department activities. - Support department efforts and goals by pulling copies of invoices, running monthly and ad hoc reminder statements, as well as other reports as needed, timekeeper maintenance, preparing packets for accounts being sent to outside collections. - Research unapplied cash and unidentified, duplicate, and overpayments to determine next steps. - Create, monitor, and maintain reports related to the department. - Provide back-up support to the Credit Analysts (i.e. handling new matter credit review). - Ensure that professional relationships are established and maintained with clients and attorneys. - Exercise sound judgment and ability to respect, protect, and maintain highly confidential and sensitive information. - Effective management of projects and tasks including organizational skills. - Ability to work independently, be proactive, and take initiative on assigned tasks. - Work effectively with all Finance & Accounting functions to deliver high-quality, accurate, timely, seamless service to attorneys and clients, in accordance with established firm policies. - All other duties, as assigned, to ensure the success of the department and Firm. Employees approved for flexible work arrangements need to be available and maintain a practice of reliable, consistent attendance always during the employees scheduled work shift including, but not limited to, Zoom instant message, Zoom, email and voicemail, and by phone. REQUIREMENTS - 3 or more years of related experience in a law firm setting and/or business administrative support. - Excellent organizational skills and keen attention to detail and quality. - Excellent verbal and written communication/presentation skills. - Ability to work in a team environment with changing priorities and time pressures. - Strong demonstrated work ethic. - Highly proficient with Microsoft Excel and Microsoft Word. - Experience with ARCS and 3E is a plus. - Prior AmLaw 100 law firm experience is preferred. The budgeted salary range for this position is $50,000 - $60,000. As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits. Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.