Editorial Project Manager Remote Full Time Editorial Experienced Title: Editorial Project Manager Position Type: Full-time Location: Remote, within the contiguous United States Compensation: $78,000-$85,000 annually Reports to: Managing Editor Remote Work Environment About the organization The Institute for Curriculum Services (ICS) is a national nonprofit organization that enriches K-12 education by ensuring accurate, high-quality classroom material and teaching about Jews, Judaism, and Jewish history. We do this by editing textbooks and instructional materials, developing standards-supporting lessons, and providing professional development for teachers around the country. Position overview ICS seeks a detail-oriented, proactive, and collaborative professional to join our Editorial team. The Project Manager plays a critical role in keeping ICS’s editorial review and content development work on track - managing project lifecycles from initiation through delivery, maintaining the systems and workflows that keep the team organized, and ensuring that high-quality work reaches stakeholders on time. This role is ideal for someone who thrives on bringing order to complexity, takes genuine ownership of their work, and finds satisfaction in making a team run smoothly. The Project Manager reports to the Managing Editor and works closely with editorial staff, leadership, and external partners. Primary responsibilities Project Management - Own the full project lifecycle for Editorial Team projects from initiation through delivery, using waterfall project management methodology - Build and maintain detailed project plans in Smartsheet, including timelines, milestones, task hierarchies, owners, and due dates; update plans daily to reflect progress and changes - Track workload distribution across the Editorial Team and flag capacity concerns to support balanced scheduling - Serve as the team’s reliable source of truth on project status, ensuring colleagues have full visibility into history, outstanding items, and upcoming deadlines - Plan and facilitate project meetings (kickoffs, status check-ins), develop agendas, and distribute notes, decisions, and action items to relevant stakeholders - Oversee day-to-day project workflows including file organization, naming conventions, version control, and document hand-offs - Proactively identify risks and bottlenecks before they escalate; bring concerns to the Managing Editor with proposed solutions - Generate regular reports and status updates that surface project health and keep the Managing Editor and leadership informed Process Management - Support the Managing Editor in evaluating and refining the processes and documentation that govern Editorial Team workflows - Review and assist with updating team documentation - including guidelines, checklists, templates, and task descriptions - to keep it accurate and accessible - Support the rollout of new or updated processes, providing training to team members as needed - Assist in evaluating the team’s use of tools (Smartsheet, Google Docs) and flag opportunities for improved efficiency About you - Passionate about ICS’s mission and eager to contribute to meaningful, mission-driven work - Exceptionally detail-oriented; you catch what others miss and take file hygiene and documentation seriously - A proactive self-starter with a solutions-oriented approach; you anticipate needs and act before being asked - Skilled at holding others accountable with diplomacy and emotional intelligence, even across reporting lines - Strong sense of ownership and follow-through; you close loops and don’t let things fall through the cracks - Adaptable and composed under pressure; you recalibrate quickly without getting derailed when plans change - Collaborative and communicative, with the ability to work effectively across a team in a fully remote environment You have - A bachelor’s degree in a relevant field, or an equivalent combination of education and experience - 3–5 years of project management experience, ideally in a publishing, editorial, or education-adjacent environment; candidates with 5+ years are strongly preferred - Demonstrated ability to manage multiple complex projects simultaneously with competing priorities and a track record of on-time delivery - Strong working knowledge of Smartsheet or a comparable project management platform (Asana, Monday.com, Microsoft Project); candidates without Smartsheet experience who demonstrate quick, independent software learning will be considered - Proficiency in Google Workspace (Docs, Drive, Gmail: the core tools for day-to-day Editorial Team work) - Strong written and verbal communication skills, with the ability to communicate clearly and professionally with internal team members, leadership, and external stakeholders - Demonstrated ability to work effectively in a collaborative, mission-driven environment where adaptability and resourcefulness are essential Preferred: - Experience in educational publishing, curriculum development, or a nonprofit editorial environment - 3+ years experience with waterfall project management methodology - Experience configuring and administering Smartsheet (project plans, dashboards, automations, reports) We are - Passionate about the mission and the work that we do - A collaborative team that is intellectually curious, warm, and upbeat - Dedicated to learning and growing - Proactive problem solvers Benefits In addition to a collaborative, meaningful, and friendly work environment, we provide a generous compensation and benefits package that includes: - Medical, dental, vision, life, and long-term disability insurance - An employee flexible spending health care and dependent plan - A 401(k) program with organizational contribution - Generous paid vacation and health and wellness time - Paid time off from December 24-January 1st - Paid time off for federal holidays - Paid time off for Jewish holy days that fall during the work week, as well as floating holidays for those who observe other holy days - Professional development budget and time off ICS celebrates and appreciates the contributions of all of our team members, encourages professional development, and seeks talented, kind, and caring individuals to be a part of our team.