• Manage complex calendars for two Co-CEOs, scheduling meetings with critical stakeholders, typically within 24 hours of request • Proactively identify and resolve scheduling conflicts, prioritizing meetings aligned with CEO goals and organizational priorities • Coordinate across both Co-CEOs' schedules to ensure alignment and efficiency • Prepare daily/weekly schedule briefings with context, materials, and priorities • Monitor and respond to time-sensitive communications from the Co-CEOs outside standard business hours, including evenings and weekends, when needed • Plan and coordinate executive travel, including flights, accommodations, ground transportation, and detailed itineraries • Manage travel logistics for conferences, board meetings, donor visits, and strategic partner meetings • Handle expense reconciliation and travel reimbursements • Anticipate travel needs and prepare travel-related briefing materials • Serve as a professional point of contact for internal teams, board members, partners, and external stakeholders • Maintain discretion with sensitive and confidential information • Streamline workflows and systems to align with CEO priorities and deadlines • Coordinate logistics for leadership meetings, team offsites, and organizational events, as assigned • Support cross-functional initiatives and strategic projects as needed • Maintain organized systems for tracking action items, deadlines, and follow-ups • Assist with Board coordination, as assigned • Performs personal support tasks, as assigned

• Build, customize, and maintain workflows within Go High Level. • Create and implement automations, triggers, campaigns, and pipeline workflows. • Complete Go High Level projects and workflow requests assigned by the provider. • Troubleshoot and improve existing GHL automations and processes. • Answer inbound patient calls professionally. • Respond to patient emails and inquiries promptly. • Coordinate communication with insurance companies. • Check insurance claim status and follow up on outstanding claims. • Maintain accurate documentation within ChiroTouch EHR. • Perform internet research and administrative tasks as needed. • Support day-to-day clinic operations alongside the current Virtual Assistant. • Review work carefully to help minimize errors and improve workflow efficiency.

• Provide direct administrative and technical support to the CIO; • Manage product imports, updates, and data maintenance within Acumatica ERP; • Support Shopify store management, including product updates and basic website maintenance; • Monitor software updates, integrations, and overall system performance; • Troubleshoot basic technical issues and coordinate with software vendors when needed; • Maintain technical documentation, SOPs, and internal process documentation; • Organize data, create reports, and analyze information using Excel or Google Sheets; • Manage calendars, administrative tasks, and project coordination; • Support ongoing automation and system improvement initiatives;

Role Description Join our dynamic team at Matthys Projecten as the Personal Assistant to our Chief Executive Officer! In this exciting role, you'll be at the heart of our operations, providing crucial support to our CEO. We're looking for someone who is highly organized, proactive, and ready to tackle any challenge that comes their way. - Manage and organize the CEO's schedule, ensuring all appointments and meetings are efficiently arranged. - Handle and prioritize incoming communications, including emails and phone calls, on behalf of the CEO. - Coordinate travel arrangements and accommodations for the CEO during business trips. - Assist in the preparation of reports, presentations, and correspondence as needed by the CEO. - Act as a liaison between the CEO and other departments within the company to facilitate smooth communication. Qualifications - Exceptional organizational skills with a knack for multitasking. - Strong communication skills, both written and verbal. - Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.). - High level of discretion and confidentiality when handling sensitive information. - Previous experience as a personal assistant or in a similar role is preferred. Benefits - Dive into exciting projects, support leadership, and grow your career with us.