Role Description We are looking for a highly organized and detail-oriented Travel Administrative Assistant to support our luxury travel advisors and concierge team. This role focuses on administrative coordination, itinerary preparation, supplier communication, documentation, and ensuring every client journey runs seamlessly. This is an excellent opportunity for someone who enjoys working behind the scenes, thrives in a fast-paced environment, and has a passion for luxury travel. - Provide administrative support to the travel advisory team. - Prepare professional travel itineraries and client documentation. - Coordinate hotel, flight, villa, transportation, and activity confirmations. - Liaise with luxury hotels, travel suppliers, and service providers worldwide. - Maintain accurate client records and booking information. - Monitor reservations and ensure all travel details are correct. - Handle travel-related documentation and invoicing support. - Respond to emails and client requests promptly and professionally. - Update CRM systems and maintain organized digital files. - Assist with last-minute itinerary changes and travel logistics. - Support the concierge team with daily administrative tasks. Qualifications - 2+ years of administrative or travel coordination experience. - Amadeus & Sabre experience is required. - Previous experience within a travel agency, luxury hospitality, concierge service, or tourism industry is highly advantageous. - Exceptional organizational and multitasking skills. - Excellent written and spoken English. - Strong attention to detail. - Professional communication skills. - Proficiency in Microsoft Office and Google Workspace. - Comfortable learning new travel booking and CRM systems. - Ability to work independently in a remote environment. - Reliable fibre internet and backup power. - Own laptop or desktop computer. Requirements - Experience with luxury travel or concierge services. - Knowledge of GDS systems such as Sabre is advantageous but not essential. - Experience preparing travel itineraries. - Familiarity with CRM software and booking platforms. What We're Looking For - Highly organized and proactive. - Calm under pressure. - Strong problem-solving skills. - Customer-service driven. - Professional and discreet. - Passionate about luxury travel and exceptional service. - Able to manage multiple priorities while maintaining accuracy. Benefits - Fully remote position. - Work with an international luxury travel brand. - Dynamic and supportive team. - Opportunity to grow within the luxury travel industry.

Title: Administrative Assistant - Postsecondary Readiness Project Location: New York, New York Job Description: Advocates For Children (AFC) is a dynamic social justice organization that strives to ensure a high-quality education for New York students who face barriers to academic success, focusing on students from low-income backgrounds. AFC works on behalf of children and youth who are at greatest risk of academic failure due to poverty, race, ethnicity, disability, homelessness, immigration status/limited English proficiency, or involvement in the child welfare or juvenile/criminal legal systems. We use uniquely integrated strategies to advance systemic reform, empower families and communities, and advocate for the educational rights of individual students. Job Summary AFC seeks a dedicated, full-time Administrative Assistant to support the Postsecondary Readiness Project (PReP) and Project Achieve. PReP works to support and advocate for NYC students and families seeking appropriate services to complete their high school education and transition to postsecondary life. The Assistant will support PReP’s work (70%) leading a citywide coalition of organizations striving to improve transition services for students with disabilities in NYC public schools and advocating for families. Project Achieve is AFC’s program that has been fighting for the educational rights of students in NYC’s foster system for over 20 years. Project Achieve works to build the capacity of foster care agencies to better address the educational needs of the children and youth in their care. The Assistant will support Project Achieve’s workshops, monthly Education Collaborative meetings, and community education resources (30%). This position will report to the Director of the Postsecondary Readiness Project. Primary Duties and Responsibilities - Supports coordination of PReP’s citywide Transition Alliance coalition meetings and Education Collaborative meetings, including scheduling, arranging logistics, preparing materials and note-taking.  - Supports PReP and Project Achieve activities by maintaining directories, managing communications with partners, sharing updates, and tracking progress.  - Assists in the development and maintenance of a comprehensive directory of transition services, including mapping pathways and resources.   - Supports the preparation and distribution of policy initiative materials, advocacy efforts, and correspondence with government agencies.  - Assists with logistics for collaboration efforts with external partners, community-based organizations, and governmental entities, including arranging meetings, preparing meeting materials, note-taking, and following up on action items.  - Contributes to the creation and execution of a robust inter-agency referral process by compiling resources, contacts, and services available to students and families.  - Assists with the documentation and reporting of Transition Alliance and Education Collaborative activities, outcomes, and impacts, ensuring that progress towards objectives is tracked and communicated.  - Provides administrative support for fairs, trainings, workshops, and presentations.  - Provides administrative support for casework including client intake, scheduling, hearing preparation, case tracking, and inputting case progress into Salesforce database.   - Supports the team in researching and compiling data on best practices in transition planning.  - Updates databases and performs other administrative tasks for the PReP team as needed.  - Supporting the overall work of PReP and Project Achieve as needed. - Assists other AFC teams and office staff with other administrative duties as needed.  Qualifications - Understanding of and alignment with AFC’s mission. Please review AFC’s work at www.advocatesforchildren.org. - Desire to learn, both as an individual and as part of an organization, and apply diversity, equity, inclusion, and anti-racism principles. - 1-2 years administrative experience in non-profit organizations preferred. - High School diploma/GED required; 2-year or 4-year college degree preferred.   - Excellent customer service and interpersonal skills with the ability to effectively engage across cultures, identities, and ethnicities. - Strong writing and active listening skills with the ability to synthesize information and take accurate notes.  - Well organized with the ability to complete tasks, work on multiple priorities, and meet deadlines.   - Ability to work both independently and collaboratively, with attention to detail.  - Comfortable with technology and able to learn new applications with ease. Must have high proficiency with Microsoft applications and Adobe Pro. Salesforce proficiency a plus.  - Knowledge of NYC education system or education issues preferred.  - Fluency in Spanish is a plus but is not required. How to Apply Candidates should submit a resume and cover letter highlighting why they are interested in this role at AFC and how their experience aligns with the Administrative Assistant position, including any personal or professional experience that demonstrates your connection to the populations that AFC serves. The position is available immediately, and resumes will be reviewed on a rolling basis. Due to the high volume of applicants, only qualified candidates will be contacted. Compensation This is a full-time position, with a salary in the range of $54,798 - $58,021, depending on experience, and includes a comprehensive benefits package. This position is expected to work at least 2 days a week in the office and remotely on the remaining days.

Role Description Au sein de la Direction des Moyens Généraux, sous la responsabilité du responsable du service informatique (à environ 70% du temps) et du chargé de prévention (à environ 30%), l'assistant(e) administratif(ve) est une personne ressource, gérant les contrats, les bons de commandes et factures et pouvant répondre à un premier niveau d'interrogations. - Traitement des bons de commande et des factures fournisseurs - Vérifier et contrôler la conformité des factures (cohérence avec les bons de commande, les marchés en vigueur et les engagements budgétaires) - Valider les factures dans le respect des procédures internes et des délais réglementaires de paiement - Signaler toute anomalie ou litige aux chefs de service et assurer le suivi de leur résolution - Contribuer au suivi des engagements et des dépenses des deux services - Gestion administrative des contrats fournisseurs - Rédiger les documents administratifs courants (courriers, notes, comptes rendus, tableaux de suivi…) - Assurer le circuit de validation des documents en lien avec les responsables concernés - Diffuser les documents validés aux destinataires internes et externes identifiés - Classer et archiver les documents dans le respect des règles en vigueur - Gestion de l'accueil téléphonique et des courriels pour le service informatique - Assurer l'accueil téléphonique du service : qualifier les demandes, apporter une première réponse ou orienter vers l'interlocuteur compétent - Gérer la boîte mail du service : réceptionner, trier et prioriser les messages entrants - Contribuer à l'amélioration continue de la qualité des réponses apportées, en termes de délai, de forme et de contenu Missions occasionnelles - Gérer le stock de matériels informatiques - Alerter quand les stocks minimums sont atteints - Réceptionner et stocker les différents matériels - Assurer le suivi administratif des livraisons - Assurer un support bureautique de premier niveau pour les utilisateurs - Déverrouillage de comptes - Renseigner les utilisateurs sur les procédures informatiques en cours Qualifications - Maîtrise des outils bureautiques - Connaissance des bases de la comptabilité publique - Connaître les bases du fonctionnement d'une collectivité territoriale et de ses circuits de décision - Avoir des notions de base sur les règles de la commande publique - Rédaction de courriers et documents administratifs courants - Utilisation de Civil net finances Requirements - Temps complet avec possibilité de RTT - Télétravail possible - Recrutement par voie statutaire ou à défaut contractuelle - Rémunération statutaire + régime indemnitaire - Avantages : contrat santé et prévoyance avec participation de l'employeur, tickets restaurant

Role Description An der Schnittstelle Publications & Participations unterstützen Sie im Vorfeld der Münchner Sicherheitskonferenz (MSC) 2026 bei der Vorbereitung und Durchführung des Versands des jährlich erscheinenden Munich Security Reports (MSR) sowie bei unterschiedlichen Projekten im Rahmen der Hauptkonferenz. Ihre Aufgaben umfassen: - Teilnahmemanagement - Pflege der sensiblen Daten der MSC Datenbank - Recherche von Teilnehmer:innen und relevanten Datensätzen - Unterstützung beim Versand des MSR Als Schnittstelle zwischen zwei Departments erhalten Sie Einblick in zwei Bereiche gleichzeitig. Darüber hinaus arbeiten Sie eng mit den verschiedenen Departments der MSC zusammen. Sie kommunizieren direkt mit unseren Teilnehmer:innen und stehen in engem Austausch mit Botschaften, Behörden und Dienstleistungsunternehmen. Ihre Aufgaben umfassen auch: - Erstellung von Einladungen - Koordination der Registrierung - Erarbeitung von Konzepten - Planung und Ausführung der Veranstaltungen Zudem lernen Sie die Grundlagen des Project Managements für internationale politische Konferenzen kennen und erhalten nicht nur einen einzigartigen Einblick in die Organisation des weltweit größten Forums für sicherheitspolitische Themen, sondern auch in Vorgänge der internationalen Diplomatie und des Protokolls. Qualifications - Organisations- und Improvisationstalent - Ausgeprägte Kommunikationsfähigkeiten - Hohe Englischkenntnisse - Eigenständige und strukturierte Arbeitsweise mit sensiblen Daten - Teamplayer - Gewissenhaft, sorgfältig und detailorientiert - Verständnis für internationale Politik - Erste Einblicke in das Veranstaltungsmanagement - Kenntnisse im diplomatischen Protokoll - Gute Kenntnisse in Excel und Microsoft-Office-Programmen - Erfahrung in der Verwaltung und Pflege von Datenbanken Benefits - Abwechslungsreiche und vielseitige Aufgaben in einer modern geführten, gemeinnützigen Organisation mit hoher internationaler Reputation - Offene, freundliche und schnelle Kommunikation sowie flache Hierarchien - Hochmotiviertes Team mit Du-Kultur - Moderne Arbeitsplatzausstattung: Büros im Herzen Münchens bzw. Berlins, kostenloses Obst und breite Auswahl freier Getränke - Regelmäßige Teamevents, Urban Sports Club Mitgliedschaft u.v.m. - Spannende Einblicke hinter die Kulissen der Münchner Sicherheitskonferenz sowie Möglichkeit zur Teilnahme an der Münchner Sicherheitskonferenz Company Description Die Münchner Sicherheitskonferenz (MSC) hat sich über die vergangenen sechs Jahrzehnte zum zentralen globalen Forum für die Debatte sicherheitspolitischer Themen entwickelt. Jedes Jahr im Februar kommen über 800 hochrangige Entscheidungsträger:innen aus aller Welt zusammen, um über aktuelle und zukünftige sicherheitspolitische Herausforderungen zu diskutieren. Zusätzlich zur jährlichen Hauptkonferenz in München veranstaltet die MSC regelmäßig weitere hochkarätige Veranstaltungen zu ausgewählten Themen und Regionen und veröffentlicht den jährlich erscheinenden Munich Security Report (MSR) sowie eine wachsende Zahl an weiteren Publikationen zu spezifischen sicherheitspolitischen Themen.