Role Description We are looking for a highly capable Executive Assistant to support the CEO directly and act as a long-term operational right hand. This role is ideal for someone who thrives in fast-moving environments, can manage complex priorities across time zones, and knows how to keep a founder sharp, prepared, and focused. This is not a traditional 9-to-5 role, and it is not a stepping stone. The agency’s integrator owns the team and systems. This role owns executive support for the CEO. Key Responsibilities - Calendar and Inbox Management - Own the CEO’s calendar across Dubai, European, and US time zones. - Triage the CEO’s inbox daily, respond on behalf of the CEO where appropriate, flag what requires attention, and remove what does not. - Build buffer time, prep time, and travel time into the CEO’s schedule. - Send meeting invites with agendas and prep documents attached. - Confirm meetings 24 hours in advance and productively reschedule cancellations. - Communication and Gatekeeping - Draft emails, Slack messages, and short documents in the CEO’s voice. - Manage outbound communication when the CEO is offline or traveling. - Act as the first point of contact for external parties. - Politely decline or redirect requests that do not require the CEO’s time. - Coordinate with senior team members, the integrator, Google reps, clients, partners, and EAs. - Travel, Events, and Logistics - Plan and book business travel, including flights, hotels, drivers, transfers, and multi-stop itineraries. - Maintain the CEO’s travel preferences and build backup plans when needed. - Coordinate team offsites, client dinners, agency events, conferences, and speaking engagements. - Client Onboarding and Internal Support - Support new client onboarding by scheduling kickoff calls, sending contracts, setting up Slack channels, and booking recurring strategy sessions. - Coordinate with the integrator on systems and SOPs. - Support recruitment coordination, interview scheduling, offers, and early-stage onboarding when needed. - Content and Document Management - Ensure the CEO’s daily LinkedIn content goes live on time. - Support content production logistics, including B-roll planning, venue sourcing, shoot locations, and styling coordination. - Maintain key files, contracts, reference documents, decks, briefs, and project trackers. Qualifications - 5+ years of experience as an Executive Assistant, ideally supporting a founder, family office principal, or C-suite executive at a fast-moving company. - Native or near-native English written communication. - Ability to draft client follow-ups, board updates, Slack messages, and short documents in the CEO’s voice. - Ability to turn a 90-minute meeting into five clear action items. - Strong fluency with Slack, Gmail, ClickUp, Calendly, Notion, and modern AI tools such as Claude and Gemini. - Ability to think one step ahead without overstepping. - Calm under pressure and able to manage competing priorities. - Strong judgment, discretion, and trustworthiness. - Ability to politely tell a senior client that the CEO is not available while making them feel handled. - Ability to politely flag conflicts, priorities, and commitments to the CEO. Benefits - Competitive salary. - Ability to work remotely.

• Manage and prioritize the executive’s inbox daily, ensuring timely responses and organization. • Maintain and optimize calendar scheduling, including coordinating meetings and appointments. • Organize meeting agendas, follow-ups, and action items. • Protect executive time by filtering and prioritizing communications and requests. • Serve as a central communication hub between the executive and internal team members. • Act as a gatekeeper by redirecting inquiries and tasks to appropriate team members. • Ensure accountability by tracking delegated tasks and follow-ups. • Answer and manage incoming phone calls and virtual meetings professionally in English and Spanish, as needed. • Assist in coordinating day-to-day activities and operational priorities. • Track ongoing projects and ensure tasks are completed on time. • Maintain organized digital files, records, and documentation. • Support workflow management and administrative processes to improve operational efficiency.

• Provide administrative and coordination support to senior executives. • Manage calendars, schedule meetings, and coordinate across multiple stakeholders. • Prepare meeting agendas, materials, and follow-up action items. • Support executive communications, including email and meeting coordination. • Organize logistics for meetings, events, and leadership sessions. • Coordinate travel arrangements, itineraries, and related documentation. • Track action items and assist with internal project execution. • Collaborate with cross-functional teams including HR, Finance, Operations, and Legal. • Prepare presentations, reports, and business documentation. • Maintain organized records and support operational efficiency.

Title: Executive & Personal Assistant to the Owner/CEO Job Description: Location: Ellicott City, MD (On-site / Field Hybrid) Position Type: Part Time to Full-time The Big Picture We are a fast-growing local franchise specializing in senior relocation, downsizing, and estate sales. As our business scales, the Owner requires a highly organized, trusted, and proactive right-hand partner to handle day-to-day administrative logistics. This role is a unique hybrid: 80% of your focus will be dedicated to business infrastructure, team operations, and client coordination. The remaining 20% will involve managing personal scheduling, travel, and lifestyle logistics for the owner. If you excel in high-trust, fast-paced environments where no two days are alike, we want to hear from you. Your Day-to-Day Impact Business Operations & Administration (80%): - Team & Office Coordination: Support our fast-growing team of 6+ field employees by coordinating training spaces, managing team schedules, and archiving internal documentation. [1] - Financial & Payroll Admin: Assist with bookkeeping by organizing receipts for our CPA, scanning invoices, and verifying automated vendor billing in QuickBooks and Gusto. - Vendor & Client Liaison: Act as the primary gatekeeper for office operations, managing relationships with commercial property managers, insurance contacts, and local real estate partners. - Compliance & Logistics Support: Assist with routine corporate governance tasks, state business filings, and tracking required business credentials or certificates. - Special Business Projects: Coordinate logistics for regional team training, staff appreciation dinners, and preparation for national brand conferences. [1] The Lifestyle Architect (20%): - Calendar & Travel Management: Manage the owner's integrated personal and professional calendars, booking domestic travel, hotel stays, and dining arrangements. - Errands & Household Coordination: Run occasional local errands or coordinate routine service providers (landscaping, maintenance) for the owner's personal properties. - Asset Coordination: Assist in tracking personal hobbies, collections, or vehicle maintenance records as needed. The Perfect Match: - Experience: 3+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or high-end customer service role. - Tech Savvy: High proficiency in Google Workspace, Apple ecosystem platforms, and general office productivity tools. Experience with basic business accounting software is a major plus. - Locational Flexibility: Must be based near Ellicott City/Columbia, MD with a valid driver’s license and a reliable vehicle for light local travel. - Discretion & Trust: Impeccable integrity is required to safely handle sensitive corporate data and private family scheduling. - Growth Mindset: Strong problem-solving skills with the ability to build structure in a rapidly scaling business environment.