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HR & Operations Specialist – Growth Support
Location
United States
Posted
5 days ago
Salary
0
Seniority
Senior
Job Description
HR & Operations Specialist – Growth Support
ClearDesk
• Organize employee records, hours worked, pay information, and supporting documentation for payroll submission • Prepare billing information, verify data accuracy, generate invoices, and help keep billing cycles on track • Handle sensitive payroll, employee, and financial information with the highest level of professionalism and discretion • Screen applicants, coordinate interviews, maintain candidate communication, and support the hiring process from start to finish • Prepare onboarding documentation, collect required forms, and make sure new employees have everything they need on day one • Keep workforce records organized, complete, and current at all times • Serve as a coordination point between leadership, employees, clients, caregivers, and external partners • Answer incoming calls and provide professional, responsive support to everyone who reaches out • Coordinate meetings, appointments, and business activities with accuracy and follow-through • Support client onboarding by preparing documentation, collecting required information, and maintaining precise records • Manage follow-up communication and make sure every request is addressed promptly and professionally • Handle calendar management, document preparation, data entry, filing, and correspondence • Maintain organized, secure, and audit-ready digital filing systems • Track certifications, required documentation, and signatures to keep the company compliant at all times • Uphold confidentiality and compliance standards across every administrative function • Review administrative processes for accuracy and catch discrepancies before they become bigger issues • Create, update, and maintain SOPs, process documentation, and training materials • Research software and operational tools that can improve efficiency and support business growth • Provide cross-departmental support as business needs evolve
Job Requirements
- You have proven experience in payroll, invoicing, and administrative support — and accuracy is non-negotiable for you
- You're a critical thinker who can identify a problem, work through it, and implement a fix without waiting to be told
- You communicate clearly and professionally, whether you're writing an email to a client, speaking with a candidate, or briefing leadership
- You learn fast, adapt faster, and you don't repeat the same mistake twice
- You handle confidential information with discretion — always
- You're comfortable managing multiple priorities across multiple departments without losing track of the details
- You enjoy building and improving processes, not just following them
- You pick up new software and systems quickly and look for tools that make your work better
- You are willing to work in a US time zone schedule.
Benefits
- We pay you fairly and on time
- We provide prepaid HMO coverage for your peace of mind
- We help you grow with tools, training, and honest feedback
- We celebrate your wins
- And above all, we actually care
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