Referent Relations Manager
Location
Canada
Posted
3 days ago
Salary
C$78K - C$82K / year
Seniority
Lead
No structured requirement data.
Job Description
Referent Relations Manager
Edgewood Health Network Inc
Role Description The Referent Relations Manager is responsible for leading all communications, reporting, data management, and relationship coordination with referral sources after clients are admitted. This manager ensures that all documentation and reporting are completed accurately and on schedule, strengthening partnerships with referents through responsive and transparent communication. The role also involves supporting internal teams by promoting strong interdepartmental collaboration and optimizing processes for efficiency. The Referent Relations Manager supervises Client Care Coordinators involved in referent-related activities and plays a vital part in enhancing both client and referent experiences. Additionally, this position leverages data to guide strategic decisions, identify emerging trends, and support effective planning for service delivery, ensuring that the organization continuously improves and meets the evolving needs of clients and referents. Duties & Responsibilities - Referent Communication and Relationship Management - Act as the primary liaison for all referral partners, fostering a responsive, knowledgeable, and cooperative environment. - Ensure that referrers consistently receive prompt follow-ups and program updates. - Provide timely notifications to referents regarding program completions, extensions, treatment breaks, or adjustments to care plans. - Facilitate the sharing of clinical, medical, and administrative updates by working closely with internal stakeholders and clinicians. - Oversee the accuracy and currency of referent contact records within EMR and CRM systems. - Engage with clients exploring employer-paid extensions, guiding them through the process. - Maintain comprehensive digital records of communications, agreements, and pertinent documentation. - Reporting, Forecasting and Analytics - Oversee and ensure timely, accurate preparation and submission of all referent reports. - Lead the creation and review of weekly referral and engagement reports. - Monitor and compile Virtual Intensive Therapy Program (VITP) attendance data. - Audit client files, EMR records, and workflows to verify compliance with referent contract requirements. - Maintain and optimize CRM or referral tracking systems. - Communicate key findings, insights, and forecasting information to leadership. - Coordinate and follow up on outcome measures and partnership communications. - Referral Process Management and Coordination - Manage and enhance the referral process to improve client access and service efficiency. - Supervise the handling of incoming referrals, ensuring timely responses. - Coordinate closely with intake and clinical teams to proactively address capacity issues. - Work with Intake and Admissions to monitor the referral pipeline. - Lead cross-functional initiatives by collaborating with marketing, intake, and clinical teams. - Interdepartmental Coordination - Serve as the main point of contact between referents and administrative or clinical teams. - Collect and communicate partner feedback and concerns to leadership. - Oversee and coordinate the accurate completion of documentation required for program extensions or modifications. - Assign, monitor, and ensure completion of reporting tasks across teams. - Outreach and Presentations - Lead and deliver impactful presentations and virtual information sessions to existing and potential partners. - Act as a professional and knowledgeable representative of the organization during all referent interactions. - Supplementary Responsibilities - Other duties as assigned. Qualifications - Exceptional organizational and time-management abilities. - Proven capacity to work autonomously and manage competing deadlines. - Strong leadership, interpersonal, and client service skills. - At least two years’ experience in client-facing or administrative positions. - Advanced proficiency with MS Office Suite (Excel, Outlook, Word, PowerPoint). - Hands-on experience using EMR and CRM systems. - Background in healthcare or mental health administration. - Comfortable handling confidential information and sensitive communications. - Strong analytical and critical thinking skills. - Experience with data tracking systems and reporting tools. Education & Experience - Completion of post-secondary education, preferably in health administration, business, or a related field. - Demonstrated experience in medical or mental health administration is considered a strong asset. Benefits - Comprehensive benefits package including a yearly allowance of $2,000 for mental health and addiction services. - 24/7 Employee Assistance Program through GreenShield Health. - Competitive paid time off, with an extra paid day off for your birthday. - Float Days and Recognized Statutory Holidays. - Access to in-house fitness facilities or discounted gym memberships. - Exclusive discounts through Perkopolis on entertainment, insurance, and more. - Opportunities for personal and professional growth through our Education Support Assistance program. - Supportive relocation opportunities due to our nationwide presence. - Defined Benefit pension plan with up to a 4% employer contribution. - Maternity and parental leave top-up. - Discounts available at Kids & Co. Daycare.
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