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Prosci

We offer research-based change management certification, training and consulting featuring the Prosci ADKAR Model.

Billing and Collections Specialist

CollectionsCollectionsFull TimeRemoteMid LevelTeam 201-500Since 1994H1B SponsorCompany SiteLinkedIn

Location

Europe

Posted

8 days ago

Salary

0

Seniority

Mid Level

No structured requirement data.

Job Description

Billing and Collections Specialist

Prosci

Role Description The Billings and Collections Specialist will own the end-to-end revenue billing and collections cycle for Prosci's European entities. This position is responsible for the accurate and timely invoicing of open enrolment, enterprise, and membership customers — across both B2B and B2C channels — as well as the resolution of outstanding receivables and the maintenance of a healthy AR ledger. This role is well-suited to a proactive, detail-oriented finance professional with a strong customer service orientation, solid experience in accounts receivable, and the ability to manage a high volume of daily billing activity within a fast-paced, global organisation. Key Responsibilities - Billing & Invoicing - Raise and issue invoices for open enrolment courses to B2B and B2C customers in a timely and accurate manner. - Upload invoices to customer portals and third-party billing platforms as required. - Chase and resolve missing information required to complete and issue B2B invoices. - Issue invoices for enterprise enrolments to B2B customers, including follow-up on incomplete booking data. - Reissue membership invoices via Xero or send directly to customers for payment. - Process and raise project codes as requested to support invoicing workflows. - Credit Notes & Adjustments - Issue credit notes for open enrolment on a daily or weekly basis as required. - Process enterprise enrolment credit notes on a monthly basis, ensuring proper documentation and approvals. - Collections & AR Management - Manage the AR inbox daily, responding to customer queries, chasing overdue balances, and escalating as appropriate. - Monitor outstanding receivables and proactively follow up to ensure timely collection. - Maintain accurate customer account records and reconcile AR balances. - Month-End & Reporting - Perform the monthly Balance Sheet reconciliation for the AR ledger. - Support the month-end close process by ensuring all billings and receipts are accurately posted. - Assist in the preparation of AR aging reports and provide commentary on key variances. - Cross-Functional Collaboration - Work closely with Operations, Sales, and Customer Success teams to resolve billing queries and ensure smooth enrolment-to-invoice workflows. - Collaborate with the broader European finance team to maintain consistent processes and controls across entities. - Support finance improvement initiatives and contribute to the documentation of billing procedures and internal controls. Qualifications - Bachelor's degree in Accounting, Finance, Business, or a related field. - At least 2–4 years of experience in accounts receivable, billing, or collections, preferably in a multinational or professional services environment. - Solid understanding of invoicing processes, credit note management, and AR reconciliation. - Proficiency in Excel; experience with Xero or a similar ERP/accounting platform is strongly preferred. - Excellent attention to detail with the ability to manage high volumes of daily transactions accurately. - Strong written and verbal communication skills for customer-facing collections activity. - Highly organised, self-motivated, and capable of working independently in a remote environment. - Fluency in English required; additional European languages are an advantage. Benefits - 6 months fixed term contract until end of December 2026 (with possibility of extension). - Opportunity to work within a collaborative and international finance team. - Exposure to multi-entity European billing operations across multiple jurisdictions. - Professional growth in a company that values continuous improvement and employee development. - Flexible and supportive remote working environment.

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