Cizik School of Nursing at UTHealth Houston logo
Cizik School of Nursing at UTHealth Houston

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Executive Assistant – Chief Operating Officer

Chief Operating OfficerChief Operating OfficerFull TimeRemoteLeadTeam 201-500Since 2005H1B No SponsorCompany SiteLinkedIn

Location

Utah

Posted

3 days ago

Salary

$60K - $70K / year

Seniority

Lead

High School5 yrs expEnglish

Job Description

Executive Assistant – Chief Operating Officer

Cizik School of Nursing at UTHealth Houston

• Manage the COO's complex calendar, scheduling priorities, travel arrangements, and executive logistics • Serve as a primary point of contact for internal and external stakeholders on behalf of the COO • Prepare executive correspondence, presentations, reports, agendas, briefing materials, and meeting documentation • Manage confidential and sensitive information with the highest level of discretion and professionalism • Monitor and track strategic initiatives, operational priorities, and executive commitments to ensure timely execution • Coordinate cross-functional projects and special initiatives by managing stakeholders, timelines, deliverables, and status reporting • Facilitate communication and collaboration across university departments to support operational excellence and organizational goals • Coordinate executive, operational leadership, committee, and project meetings from planning through follow-up • Assist with budget administration activities, including processing invoices, purchase requests, expense reports, and reconciliations

Job Requirements

  • High school diploma or equivalent
  • Five or more years of executive administrative support experience
  • Advanced proficiency with Microsoft Office Suite, Outlook, PowerPoint, Zoom, and collaboration tools
  • Demonstrated experience managing confidential and sensitive information with discretion and professionalism
  • Exceptional organizational, communication, and prioritization skills
  • Associate or Bachelor's degree (preferred)
  • Experience supporting executive leaders (preferred)
  • Experience in higher education, healthcare, or a similarly complex environment (preferred)

Benefits

  • A generous self-directed PTO policy
  • Paid holidays and a 401(k) with employer match
  • Comprehensive medical, dental, and vision insurance
  • Fully paid short-term and long-term disability coverage
  • Professional development opportunities and world-class continuing education assistance
  • A supportive, collaborative team environment where your voice matters

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