Role Description Looking for Philippines-based candidates Job Role: Bookkeeper & Administrative Assistant Compensation range: $1,400 AUD - $1,800 AUD / Monthly Engagement type: Independent Contractor Agreement Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time. This is a hands-on role sitting across bookkeeping, administration, and logistics coordination. You will work closely with three core team members to keep projects, finances, and supply chain operations running smoothly. The role starts with purchase order processing and foundational bookkeeping tasks, with a clear path to take on more responsibility as you grow into the business. Key Responsibilities - Finance & Bookkeeping - Process and manage purchase orders across suppliers. - Maintain accurate records in Xero, including accounts payable and receivable. - Reconcile transactions and assist with month-end reporting. - Support invoicing, payment tracking, and expense management. - Assist with basic financial reporting and data reconciliation as the role develops. - Administration & Operations - Manage data entry across Unleashed (ERP) and Prospect CRM. - Process customer orders and maintain accurate order records. - Support general administrative tasks across the team as needed. - Help maintain product catalogues and internal documentation. - Logistics & Project Support - Coordinate shipping and freight bookings for imported containers and deliveries. - Track and follow up on supply chain timelines with suppliers and freight providers. - Support project coordination by maintaining documentation and tracking progress across active jobs. - Liaise with internal team members to ensure smooth handoffs between sales, operations, and finance. Qualifications - Minimum 2-3 years of experience in bookkeeping, accounts administration, or a similar finance support role. - Proficiency with Xero. - Strong data entry skills with high attention to detail and accuracy. - Confident English communication skills, both written and verbal. - Comfortable working across multiple systems and managing competing priorities. - Proactive, organised, and able to work independently with minimal supervision. Requirements - Experience with Unleashed or a similar ERP/inventory management system. - Familiarity with Shopify or e-commerce order management. - Exposure to CRM platforms (Prospect, HubSpot, or similar). - Experience supporting logistics, freight coordination, or supply chain operations. - Background in building materials, construction supplies, or B2B wholesale industries. - Familiarity with AI productivity tools (ChatGPT, automation platforms). Work Arrangement & Expectations This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to: - Disclose any existing ongoing roles or client work. - Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).

• Ondersteuning bieden in het facturatieproces • Ontvangen en verwerken van inkooporders • Bijhouden en verwerken urenregistratie van onze NDO collega’s • Werkzaamheden koppelen aan de door jou aangemaakte PO’s • Klantcontact i.v.m. aanleveren kosten, aanvragen PO’s e.d. • Overige bijkomende administratie, invoer verschillende datasystemen

• Act as a facilitator for agile teams, promoting Scrum practices and continuous improvement; • Ensure the quality and predictability of deliveries in a sustainment environment; • Monitor delivery, capacity, incidents and SLA metrics; • Remove impediments and facilitate communication between technical teams, the business and stakeholders; • Manage operational requests, prioritizing activities according to business impact; • Support the resolution of critical incidents by coordinating teams and tracking actions until the environment is stabilized; • Promote the evolution of delivery processes, encouraging agile best practices and collaboration across teams.

• Lead our bi-monthly New Hire Orientation sessions in person in one of Tonal’s hub locations and send orientation materials and communications to new hires and collaborative stakeholders in a timely manner • Coordinating and executing the onboarding process; this involves submitting and processing paperwork to appropriate departments, creating new employee files, coordinating orientation, and supporting training efforts. • Partnering with and supporting our HR Business Partners with day-to-day HR administration and improving the employee lifecycle. • Supporting and assisting our global workforce, being a first point of contact for HR; including providing employee documentation, assisting with general HR questions and supporting system troubleshooting. • Following the offboarding process when required, including updating key stakeholders and actioning the offboarding workflow • Collaborating closely with our Recruiting, Workplace, Legal and IT teams on the employee experience. • Be an expert on our HR systems and maintain the data across them. • Proactively identifying improvement opportunities within HR systems and processes • Auditing compliance measures and data entry in accordance with HR policies on a weekly basis. • Maintaining and ensuring necessary documentation is stored in employee files.