• Execute communications plans in support of Wind and Capital Region/ Schenectady (or relevant site) priorities • Develop employee communications content including announcements, intranet stories, presentations, toolkits, and leader talking points • Support site engagement initiatives, events, milestones, and workforce communications • Manage communications workstreams for key programs (culture initiatives, safety campaigns, operational milestones) • Partner with HR, Operations, and Functional teams to ensure timely, consistent messaging • Support local storytelling efforts by drafting content for internal and external channels • Track engagement metrics and support continuous improvement of communications effectiveness • Provide backup support on media coordination and issue response as needed

Role Description The Publications Coordinator works closely with the Director of Publications and Senior Managing Editor, Journals, to support the Publications department in its delivery of an extensive portfolio of eNews communications tools and widely read print and online publications. The Publications department manages leading high-quality member resources to advance the specialty and make research more accessible. Position responsibilities include various operational activities for ASA Monitor, Anesthesiology, and Anesthesiology Open. Primary Position Responsibilities: - Monitor the Anesthesiology Open editorial pipeline and highlight for the Senior Managing Editor any issues related to the timeliness or execution of all stages of the peer review process and production. Report on journal performance data in weekly meeting with the journal team. - Monitor transfer invitations sent by Anesthesiology to Anesthesiology Open. Send templated follow-up messages and coordinate with the Executive Editor to send customized outreach emails as needed. - Participate in editorial board meetings and functions for the Anesthesiology Journals. In collaboration with Senior Managing Editor, coordinate activities and meetings of the Anesthesiology Open Editorial Board. Coordinate general communications with the Anesthesiology Open Editorial Board. Maintain spreadsheet of Editorial Board member terms and send annual appointments and agreements communications. - Assist with research activities and data collection projects for Anesthesiology Journals (i.e., quarterly reports for CME program). - Primary responsibility to log incoming ASA Monitor content and track article elements for completion. Conduct preliminary checks of article formatting, headshots, author bios, and disclosure forms. Communicate with column editors to ensure timely article submission. - Send out monthly ASA Monitor author copyright transfer and disclosure agreements via Convey. Ensure disclosure forms are received by publication deadline; record on issue lineup and conflict of interest acknowledgment in articles. - Coordinate ASA Monitor website changes with the publisher. - Work with ASA Monitor Today team to upload, proof, and publish content. - Coordinate reprint permission requests. Determine if the request is within the ASA guidelines and reach out to legal or senior staff when questionable. Organize communications for signature and coordinate distribution. - Assist with other publications tasks as assigned. - Ability to perform work in alignment with ASA core values: Dedication, Collaboration, Commitment to Excellence, Continuous Improvement. Qualifications - Associates degree in English, Communications, or related field preferred. - Minimum 2 years of related experience, preferably in publishing. - Excellent organizational, time-management, and proofreading skills. - High degree of computer proficiency including MS Office, Adobe, and meeting software (i.e. Teams, Zoom, etc.). Familiarity with manuscript peer-review systems helpful. - Ability to monitor the progress of tasks and projects and provide timely follow-up. - Highly developed interpersonal skills, with strong customer service orientation. - Demonstrate personal integrity in interactions with publishing and editorial partners and in communication with members and staff. Benefits - Quality medical, dental, and vision insurance at a reasonable cost. - 401K match. - Free fitness center. - Breastmilk shipping. - CALM subscription. - Volunteer committees. - Employee resource groups. - More detailed benefits information can be found at: ASA Benefits . Company Description The American Society of Anesthesiologists (ASA) team provides education, resources, and advocacy to help our members improve the experience and safety of patients in their care. ASA has been named one of the Best and Brightest Companies to Work For in Chicago and the Nation® for the past nine years. ASA offers flexible hybrid work arrangements, a "dress for your day" mindset, generous time off, plus professional development and educational benefits.

• Draft and edit internal newsletters, leadership announcements, employee spotlights, and intranet content • Translate firm initiatives and strategic priorities into clear, engaging messaging for employees • Manage and maintain the internal communications editorial calendar, ensuring alignment with key initiatives • Coordinate and distribute invitations and communications for internal and select external events, including town halls, employee programs, and firm-sponsored events • Write LinkedIn posts, blog content, employee features, and culture stories • Develop content that highlights Aldrich’s suite of services and offerings • Draft award submissions and recognition applications that showcase firm culture, growth, and impact • Repurpose long-form content into short-form social posts and campaign assets • Track and report on internal communications metrics such as email engagement, intranet views, and event participation to inform continuous improvement • Maintain documentation of communications processes, templates, and timelines to support team efficiency • Track review processes of content to ensure proper reviews and sign-off

• Gather, synthesize, and organize large amounts of complex technical information • Write, edit, review, and publish technical content that expresses complex ideas clearly and accurately based on audience needs • Write, edit, and publish release note documentation for product releases • Develop task- and reference-based documentation and other deliverables • Collaborate effectively with peers across functions to create and validate technical deliverables • Learn both the technical and business processes for assigned software and understand how the software supports department and overall business goals • Manage own priorities and workload independently • Demonstrate initiative in solving recurring challenges • Identify opportunities to improve efficiency, accuracy, and customer experience through process enhancement, documentation improvements, and automation opportunities