CIPRIANI & WERNER PC logo
CIPRIANI & WERNER PC

A Multi-Disciplinary Law Firm

Billing and Operations Assistant

OperationsOperationsFull TimeRemoteMid LevelTeam 201-500Since 1985H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

1 day ago

Salary

$35K - $70K / year

Seniority

Mid Level

High School2 yrs expEnglish

Job Description

Billing and Operations Assistant

CIPRIANI & WERNER PC

• Assist the billing team with all portions of the revenue cycle including: Matter set up in accordance with client guidelines. • Create and distribute pre-bills in accordance with firm policies. • Revisions and finalization of all invoices, including review for billing guideline compliance such as travel and collection of all back-up documentation (aka receipts or vendor invoices). • Transmission of invoices to the clients either via email, e-fax, or e-billing hub and/or other electronic billing as required by each client. • Follow up on any rejected invoices and coordinate with insurance contacts and attorneys to resolve issues. • Work with attorneys and leadership to draft appeals for any invoice reductions by billing websites. • Communicate with leadership and Regional Office Management on Retainers, Flat Fee, or Alternative Fee Agreement matters, and action steps needed. • Assist the conflicts team with conflicts checks as needed. • Implement necessary changes to billing software in the event of client updates such as change in e-billing websites, carriers, and third-party administrators. • Submission of new timekeepers and rates to all applicable client websites, including deactivation of terminated employees. • Execute write-offs in Prolaw for any discounts, processing fees, and reduced time entries which may require communication with leadership on current trends and issues. • Work on Accounts Receivable projects and collaborate with leadership to determine collection issues. • Assist leadership regarding on-boarding and off-boarding of attorneys and/or profit centers. • Participate, as requested, in Requests for Information (RFIs) • Complete any project-based tasks as assigned by leadership.

Job Requirements

  • High school diploma or GED required; associate’s degree or higher preferred.
  • 2-10 years of legal experience required.
  • 1-3 years of billing experience required, legal billing experience preferred.
  • Prior experience in an insurance defense law firm preferred.
  • Proficiency in Microsoft Office 365, ProLaw, Excel, and e-document management software preferred.
  • Must be a self-motivated independent thinker with excellent time management skills, strong organizational skills, and outstanding communication skills with the ability to work as a team member in a high-volume fast paced work environment.

Benefits

  • Comprehensive medical, dental, and vision insurance
  • Matching 401(k)
  • Paid time off
  • Mentorship opportunities
  • Collaborative and welcoming work environment
  • Work-Life balance

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