Proposal Manager Job Details Job TitleProposal Manager CategoryCommunications Location(s)North Bethesda, MD Salary Range$86275 to $111650 Job ID989335 Job Description Role Overview Join Sodexo's dynamic team as a fully-remote Proposal Manager for our Healthcare segment, where you’ll lead the development of high-quality, compliant, and compelling proposals that win business. This role is perfect for a strategic thinker with exceptional writing and project management skills who thrives in a fast-paced environment. You’ll collaborate across departments, manage timelines, and ensure every proposal reflects our brand voice and meets client requirements. If you’re passionate about crafting persuasive content and driving results, this is your opportunity to make an impact. Incentives Annual incentive eligible What You'll Do - Manage end-to-end proposal development, from initial strategy to final submission. - Facilitate win theme workshops and integrate key differentiators into proposals. - Write and edit executive summaries, cover letters, and core proposal content. - Ensure compliance with client requirements, regulatory standards, and brand guidelines. - Collaborate with sales, subject matter experts, and leadership to align messaging. - Maintain and update proposal content libraries for efficiency and accuracy What We Offer Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include: - Medical, Dental, Vision Care and Wellness Programs - 401(k) Plan with Matching Contributions - Paid Time Off and Company Holidays - Career Growth Opportunities and Tuition Reimbursement More extensive information is provided to new employees upon hire. What You Bring - Proven experience managing complex proposals and RFP responses. - Strong writing and editing skills with attention to clarity and persuasion. - Expertise in proposal methodologies (e.g., Shipley) and best practices. - Exceptional project management skills with ability to meet tight deadlines. - Proficiency in proposal management tools (e.g., RFPIO) and MS Office Suite. - Ability to adapt tone and style for diverse audiences and industries. Who We Are At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide. Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you’re happy at work. This is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please complete this form. Qualifications & Requirements Minimum Education Requirement: Bachelor’s degree or equivalent experience Minimum Functional Experience: 3 years

Role Description The Proposal Manager plays a critical role within the Advanced Solutions Development (ASD) function at KPI Solutions, supporting the successful delivery of pre-sales pursuits from qualification through proposal submission. This position is responsible for managing pursuit timelines, maintaining the pursuit tracking system, and ensuring clear ownership and accountability across all active opportunities. The Proposal Manager acts as the operational backbone of the pre-sales process — enabling solution engineers and estimators to focus on technical output by owning the coordination, communication, and escalation work that keeps pursuits on track. This individual partners closely with solution engineers, estimators, and sales leadership to ensure that every active pursuit has a deadline, an owner, and a current status at all times. - Own and maintain the pursuit tracking system in Smartsheet, ensuring every active pursuit row is current with accurate deadlines, ownership, health status, and blocker notes. - Manage new pursuit intake — log incoming opportunities, confirm proposal due dates with the Sales Owner, and ensure a Pursuit Lead is assigned before technical work begins. - Run the weekly pursuit standup meeting, including pre-meeting preparation, facilitating the agenda, updating Smartsheet live during the call, and distributing the post-standup summary to the Teams pursuit channel. - Monitor pursuit health across the active pipeline, proactively identifying pursuits that are at risk of missing deadlines and escalating to Sales Owners and the ASD manager before deadlines are missed. - Monitor engineer and estimator capacity using the Smartsheet capacity view; flag overload conditions to the ASD manager before new pursuit assignments are accepted. - Serve as the primary communication bridge between the pre-sales team and Sales Owners, providing timely, factual status updates and managing expectations on deliverable timelines. - Maintain and continuously improve pursuit coordination processes, tools, and templates to support a repeatable, scalable pre-sales operation. - Ensure closed pursuits (Won, Lost, On Hold) are updated in Smartsheet promptly, and perform monthly archive cleanup to maintain a clean active pipeline view. - Support the ASD manager with pursuit pipeline reporting and capacity data for leadership reviews and board-level reporting as needed. Qualifications - Bachelor’s degree in business, Communications, Project Management, or a related field; equivalent professional experience considered. - 2–5 years of experience in a project coordination, sales operations, pre-sales support, or proposal management role. - Demonstrated ability to manage multiple concurrent deadlines across a fast-moving pipeline without losing track of details or ownership. - Proficiency in Smartsheet, including building and maintaining sheets, configuring automations, and creating reports and dashboards. - Strong communication skills; able to work effectively with technical engineers, estimators, and sales professionals — and to push back diplomatically when deadlines or capacity are at risk. - Natural coordinator instincts — proactive, organized, and comfortable owning a process without being the technical expert in the room. - Excellent organizational skills with strong attention to detail; able to maintain data accuracy across a high volume of active opportunities. - Strong interpersonal skills; able to build trust with engineers who may be skeptical of process overhead and with sales leaders who expect responsiveness. - Familiarity with warehouse automation, material handling, or industrial pre-sales environments preferred but not required. - Proficiency in Microsoft 365 including Teams, Outlook, and SharePoint; experience with Salesforce CRM a plus. Requirements - Experience with AEC (Architecture, Engineering, or Construction) or management consulting firms. - Experience with collaborative software platforms (e.g., SharePoint, Smartsheet Work Platform, MS Project, Teams, Salesforce, or similar systems). - Familiarity in graphic design, layout, and visual communication tools. - Understanding of best practices in proposal development and commercial enablement. - Excellent communications skills and ability to manage tight timelines within a team matrix organization. Benefits - Medical Insurance - Dental Insurance - Vision Insurance - Health Care Concierge Service - 401(k) Retirement Plan (Pre-tax & Roth) - Company paid Basic Life Insurance, Short-Term Disability & Long-Term Disability - Voluntary Life & AD&D Insurance - Voluntary Accident, Critical Illness & Hospital Indemnity Insurance - Pet Insurance - Milk Stork Program - Wellness Program with gift card redemption and wellness challenges - Paid Time Off (Vacation, Sick & 10 Holidays) - Training & Development

Role Description We are seeking an experienced Senior Proposals Manager to provide high-level support to our sales and operational teams and to play a central role in driving top-line growth. This role leads the Proposals function, ensuring the delivery of accurate, high-quality budgets and proposals through robust tools and processes. This is not a line management role but will work closely with senior stakeholders so communication across teams is key. For this role you MUST have experience in the Life Sciences industry. You will work closely with the Global Business Development team, operations, finance, and senior stakeholders to develop competitive, compliant bids, budget and pricing strategies. You will also be responsible for managing and continuously improving proposal-related processes. Key Responsibilities - Prepare high-quality budgets and proposals to support global business development activities. - Review and quality-check all study budgets, proposals, RFIs, and related client responses prior to submission. - Partner with Heads of Function to define bidding strategies, including operational and pricing approaches. - Support account management and operational activities, including business wins and revenue recognition. - Maintain and oversee sales and finance tracking tools to ensure accurate pipeline reporting. - Own and manage the opportunity management system, including Salesforce. - Contribute to and deliver training for sales and operational teams on bidding procedures and process compliance. - Lead, train, and develop the Proposals team, setting clear standards and expectations. - Support the development and implementation of new tools and processes to enhance proposal efficiency and quality. This is an opportunity to take ownership of a critical commercial function and make a visible impact on business growth within a collaborative, fast-paced environment. Qualifications - Degree qualified or equivalent. - MUST HAVE: Significant experience preparing full-service clinical proposals within a CRO environment. - Strong commercial awareness with a proven ability to manage complex proposals and budgets. - Experience with multiple pricing models and client bid grids. - Background in a commercial or service-led organization, within life sciences or pharmaceuticals. - Highly organised, deadline-focused, and comfortable managing competing priorities. - Strong written and verbal communication skills with excellent attention to detail. - Confident interpersonal style with a professional telephone manner. - Fully IT literate, including standard office applications and CRM systems. - Personal drive, presence, and enthusiasm, with the ability to lead and motivate others. Benefits - Competitive Salary (Open to discussion based on experience) - Home working allowance - Flexible working hours - 25 days Annual leave plus bank holidays - Option to purchase additional days holiday - Pension with Company matching - Private medical Scheme with Bupa - Free standard eye test every two years - Employee Assistance Program – Available for employee and immediate family - 5, 10, 15 years of service recognition awards - Death in service scheme - Long Term Disability Insurance - Quanticate offers a variety of different learning development opportunities to help you progress (mentoring, coaching, e-learning, job shadowing)

• Prepare high-quality budgets and proposals to support global business development activities. • Review and quality-check all study budgets, proposals, RFIs, and related client responses prior to submission. • Partner with Heads of Function to define bidding strategies, including operational and pricing approaches. • Support account management and operational activities, including business wins and revenue recognition. • Maintain and oversee sales and finance tracking tools to ensure accurate pipeline reporting. • Own and manage the opportunity management system, including Salesforce. • Contribute to and deliver training for sales and operational teams on bidding procedures and process compliance. • Lead, train, and develop the Proposals team, setting clear standards and expectations. • Support the development and implementation of new tools and processes to enhance proposal efficiency and quality.