• Conduct end-to-end recruitment processes • Conduct interviews and assessments • Manage recruitment channels and Talent Pool • Ensure an excellent candidate experience • Support hiring managers with interview scheduling and tracking recruitment and selection metrics

• Function as the primary liaison in the CoE and lead for assigned programs • Collaborate with a designated internal team/Client based in another country to support Venue Sourcing • Negotiate venue rates and contracts and create preliminary budgets • Communicate on a timely basis with stakeholders • Follow standard operating procedures for sourcing activities • Review meeting requests and conduct qualification calls with clients • Develop and implement program and negotiation strategies • Maintain knowledge of new destination options and promotional offerings • Gather information to source events on behalf of clients • Review supplier contracts for accuracy and legal protection • Conduct final negotiations with selected suppliers

• Drive full-cycle recruitment with a strong focus on speed, quality, and candidate experience. • Manage a high-volume requisition load while maintaining exceptional productivity and accuracy. • Leverage advanced sourcing techniques using search engines, social media, job boards, and recruitment technology. • Proactively network, cold-call, and engage passive and active candidates. • Develop a deep understanding of client programs and required candidate profiles. • Promote Mosaic’s brand and value proposition to candidates. • Conduct prescreens, interviews, and candidate presentations to hiring managers. • Maintain candidate pipelines within the ATS. • Respond quickly to urgent hiring needs. • Research and implement new sourcing channels and strategies.

Role Description As our Recruitment Assistant, you’ll support our in-house recruitment team across the full sourcing and hiring pipeline, from finding and researching candidates to keeping our applicant tracking system organized and coordinating outreach and interviews. This is a fully remote, full-time role where you’ll be a key behind-the-scenes partner to our recruiters, helping us reach great candidates faster while giving every applicant a smooth, professional experience. Key Responsibilities - Candidate Sourcing: Search for and identify potential candidates using LinkedIn Recruiter, job boards, and online databases based on provided role briefs and search criteria. - Candidate Research & Screening Support: Review profiles against role requirements, shortlist strong matches, and prepare clear candidate summaries for the recruitment team. - ATS & Database Management: Accurately log and update candidate records, outreach status, and pipeline progress in our applicant tracking system. - Outreach Coordination: Send and track candidate outreach messages, manage follow-ups, and keep response records up to date. - Interview Scheduling: Coordinate interview times between candidates and the hiring team across time zones, and send confirmations and reminders. - Job Posting & Pipeline Support: Help draft, post, and manage job ads, and maintain organized talent pools for current and future roles. - Reporting: Prepare simple daily and weekly updates on sourcing activity, outreach, and pipeline movement. - Tech-Driven Communication: Manage candidate and team communication through digital tools and online platforms, ensuring smooth remote collaboration. Qualifications - Strong communication skills, both written and verbal, with fluency in English for professional candidate outreach and clear documentation. - Tech-savvy and comfortable using digital tools. - Highly organized and detail-oriented, with the ability to manage multiple searches and tasks efficiently in a fast-paced remote setting. - Self-motivated and proactive, capable of working independently while maintaining strong collaboration with a remote team. - Problem-solving mindset, with a focus on streamlining sourcing processes and improving candidate experience. - Previous experience in recruitment, sourcing, virtual assistance, or online research is an advantage – but not required; we’ll train the right person. Benefits - 🌍 100% Remote Work – Work from anywhere in the Philippines while being part of a global team. - 💰 Get Paid in AUD – Enjoy the stability of an Australian Dollar-based contract, no matter where you work from. - 🚀 Fast-Growing Company – Join a dynamic company with exciting growth opportunities. - 🤝 Impactful Role – Play a key part in helping us connect great talent with great projects. - 🎯 Collaborative Work Environment – Work closely with our recruitment team and contribute to meaningful work.