• Manage full-cycle bookkeeping, including accounts payable, accounts receivable, and general ledger • Perform monthly bank, credit card, and balance sheet reconciliations • Process payroll, including technician commissions, overtime, and benefits deductions • Prepare and file sales tax returns and 1099s • Own month-end close on a consistent schedule with a documented checklist • Prepare monthly financial statements (P&L, balance sheet, cash flow) that the owner can read and act on • Set up and maintain job costing for service tickets and installation projects, so the owner can see actual margin by tech, by job type, and by service line • Manage AR aging, invoicing, and collections coordination with the office team • Coordinate with the company's outside CPA at year-end. Hand them clean books so tax filing is fast and clean. • Support workers’ compensation, general liability, and insurance audits • Maintain organized financial records and documentation • Flag cash flow issues, vendor pricing drift, margin compression, and other financial signals to the owner early • Document processes so the back office runs as a system, not a person

• Maintain accurate and up-to-date financial records; • Record and categorize financial transactions in QuickBooks; • Perform bank and credit card reconciliations; • Manage accounts payable and accounts receivable processes; • Prepare and maintain financial reports and supporting documentation; • Review and reconcile account discrepancies and resolve issues when identified; • Assist with month-end closing activities and financial record organization; • Monitor outstanding invoices and follow up on payment statuses when necessary; • Maintain organized financial files and documentation; • Support leadership with financial reporting and bookkeeping-related administrative tasks; • Ensure accuracy, confidentiality, and compliance in all financial records and processes.

• Ensure invoice images and supporting documents are accurate • Enter invoice details into Ferguson’s ERP by using accounts payable 3-way match process • Investigate and resolve problems and inquiries • Ability to identify different accounting document types • Assist with other Ad Hoc Accounts Payable duties • Calculate and apply accurate payment terms to vendor invoice entries • Accurately bill customers for products and services • Advanced problem-solving concerning unit of measure differences and other research as necessary • Review entries for duplication • Interact with outside vendors to ensure accurate processing of invoices • Maintain consistency of adherence to accounts payable policies and goals • Provide elevated levels of support at Month End as well as Year End • Provide unparalleled customer service to both internal and external customers • Support corporate programs, goals, and initiatives of the company • Work in a collaborative manner within Accounts Payable and other Ferguson departments • Participate in associate meetings and communicates any concerns to management • Represent the company in a professional manner, ensuring quality customer service • Abide by all policies, rules, and regulations of the company including all applicable safety rules, regulations, and procedures

Role Description We are currently looking for a motivated Virtual Assistant with expertise in bookkeeping to join our client's team and take their operations to the next level. - Maintain accurate and up-to-date financial records; - Record and categorize financial transactions in QuickBooks; - Perform bank and credit card reconciliations; - Manage accounts payable and accounts receivable processes; - Prepare and maintain financial reports and supporting documentation; - Review and reconcile account discrepancies and resolve issues when identified; - Assist with month-end closing activities and financial record organization; - Monitor outstanding invoices and follow up on payment statuses when necessary; - Maintain organized financial files and documentation; - Support leadership with financial reporting and bookkeeping-related administrative tasks; - Ensure accuracy, confidentiality, and compliance in all financial records and processes. Qualifications - 3+ years of experience in bookkeeping; - 2+ years of experience performing bank reconciliations; - 2+ years of experience using QuickBooks; - 2+ years of experience managing accounts payable and accounts receivable processes; - Strong understanding of financial statements, including Profit & Loss (P&L) statements and Balance Sheets; - Strong attention to detail and accuracy; - Excellent organizational and time-management skills; - Strong analytical and problem-solving abilities; - Ability to manage confidential financial information with discretion; - Fluent English communication skills (written and spoken). Benefits - Work from home; - Payment in dollars per working hour (40-hour week); - Starting salary of USD $1,200/month, with an increase to USD $1,500/month after the first 90 days based on performance; - A workplace that values its people; - Professional development opportunities to grow your career; - Be part of a supportive team that values your input and achievements; - Referral bonus: If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients.