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Grant Compliance Specialist II
Location
United States
Posted
1 day ago
Salary
$80K - $110K / year
Seniority
Mid Level
No structured requirement data.
Job Description
Grant Compliance Specialist II
IEM
Role Description The Grant Compliance Specialist II is responsible for supporting the full lifecycle administration of federal and sub-grantee awards, including: - Pre-award coordination - Post-award management - Compliance monitoring - Financial tracking - Reporting - Documentation - Closeout This position ensures that grant-funded activities are administered in accordance with: - Federal statutes - Regulations - Award terms and conditions - Organizational policies - Applicable public health program requirements The role serves as a key liaison among: - Program teams - Finance - Leadership - Funding agencies - Subrecipients Primary Location: Live anywhere that meets personal office/at home work requirements in the United States including Puerto Rico. Work from a personal office/at home location. Preference will be given to candidates who live in California, particularly those in the Sacramento area. Qualifications - Three (3) years’ experience supporting federal, state, local, nonprofit, healthcare, or public health grant administration. - Bachelor’s degree in public health, public administration, business administration, finance, accounting, emergency management, health administration, or a related field. - An equivalent combination of education and experience may substitute for a bachelor's degree. - Working knowledge of federal grant management requirements, including budgeting, allowable costs, reporting, documentation, monitoring, procurement, and closeout. - Ability to review financial and programmatic documentation for accuracy, completeness, compliance, and consistency with award requirements. - Strong organizational skills and ability to manage multiple deadlines, reporting cycles, subrecipient files, and competing priorities. - Excellent written and verbal communication skills, including the ability to explain compliance requirements clearly to program and subrecipient partners. - Proficiency with Microsoft Office applications, grant management systems, spreadsheets, trackers, and document management tools. Requirements - Monitor grant awards to ensure compliance with federal requirements, including Uniform Guidance, agency-specific terms and conditions, allowable cost requirements, reporting deadlines, procurement standards, documentation requirements, and internal controls. - Interpret and apply federal grant requirements, including Uniform Guidance, award conditions, agency notices, funding opportunity requirements, and organizational policies. - Review supporting documentation for invoices, reimbursements, personnel costs, contracts, procurement files, travel, equipment, supplies, and other grant-funded expenses. - Conduct desk reviews, invoice reviews, documentation checks, and monitoring activities to confirm that sub-grantee costs are allowable, allocable, reasonable, and properly supported. - Monitor subrecipient performance, expenditures, deliverables, reporting, and compliance with applicable federal, state, local, and program-specific requirements. - Maintain complete, accurate, and audit-ready grant files, including award documents, contracts, subawards, invoices, reports, correspondence, approvals, monitoring records, and closeout documentation. - Identify compliance concerns, late reporting, questioned costs, performance gaps, or internal control weaknesses and support corrective action planning and follow-up. - Assist with preparation for audits, monitoring visits, federal reviews, Single Audit requests, and internal quality assurance reviews. - Track grant expenditures, obligations, budget modifications, match requirements, indirect costs, and financial performance in coordination with finance and program staff. - Prepare, review, and submit programmatic, financial, and performance reports to federal agencies, pass-through entities, leadership, and other stakeholders. - Assist with subrecipient determinations, risk assessments, award setup, subaward agreements, budget reviews, and documentation of required federal award information. - Provide technical assistance to subrecipients on grant requirements, reporting expectations, documentation standards, procurement compliance, record retention, and closeout procedures. - Support internal monitoring systems to track deadlines, deliverables, expenditure status, reporting requirements, subrecipient risk levels, and corrective actions. - Promote consistent documentation, defensible decision-making, and timely escalation of compliance risks or potential findings. - Help develop and maintain grant administration tools, checklists, trackers, standard operating procedures, templates, and compliance guidance. - Support grant closeout activities, including final reporting, reconciliation, equipment or inventory documentation, record retention, and resolution of outstanding compliance items. - Support the development, review, submission, and administration of federal grant applications, amendments, budgets, work plans, and required supporting documentation. - Assist with translating grant requirements into practical guidance for program teams and subrecipients. - Coordinate with program and finance teams to ensure subrecipient activities align with approved scopes of work, budgets, performance measures, and public health program objectives. - Coordinate with program staff to align grant budgets, deliverables, performance measures, and reporting narratives with public health goals and funder expectations. - Compile, review, and organize quantitative and qualitative information needed for performance reporting, evaluation activities, and continuous improvement efforts. - Support administration of public health grants, cooperative agreements, and subawards related to health systems, emergency preparedness, behavioral health, rural health, health equity, disease prevention, workforce development, or other public health priorities. Benefits - Annual salary based on location and experience: $80,000 - $110,000 - 10 paid holidays - Vacation pay - Sick pay - 401 (K) plan with matching - Company paid STD and LTD
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