Job Description Administrative Assistant / Corporate Secretary Location: Luxembourg Job type: Permanent, Hybrid, 3 days per week in the office Hours: Full-time, 40h/week Some of the things you'll be doing: - Maintaining the files of client companies in accordance with and procedures - Assisting with the preparation and execution of the payment instructions for client companies - Coordinating the administrative contacts for legalization and liaising with notary offices, governmental offices, tax authorities and Trade Register (as applicable) - Supporting with various types of (legal) correspondence, reports and other documents - Assisting with the cash collection of the outstanding invoices of his/her portfolio of client companies - Assisting with timely and accurate execution of corporate and finance transactions - Filing the financial statements and financial reports for client companies - Assisting in the appropriate organization and welcome of clients during client meetings - Assisting in the organization and preparation of board meetings What technical skills, experience, and qualifications do you need? - Have a high school degree or diploma - 1-3 years of relevant experience in an international Legal, Tax or Trust environment - Fluent in English, both verbally and in writing. Additional language requirements may apply - Strong organizational skills - Positive mindset - Team spirit - Ability to work in a fast paces environment About Us At CSC®, we're always looking ahead, finding ways to improve and anticipate the future needs of our customers. Curiosity fuels our innovation and productivity drives our results. This proactive mindset has helped us adapt and create solutions that have enabled businesses to run smoother and smarter for more than 120 years. CSC is committed to attracting, developing, and retaining talented people whose personal values align with ours. We empower our employees to bring the right solutions to market to meet customer demand. That is why we are the premier provider of global solutions for more than 180,000 businesses. - CSC is a great place to work with smart and dedicated people. - We have been voted a Top Workplace every year since 2006. - We offer challenging work and career opportunities. Most positions are filled with internal moves and employee referrals. - Employees are eligible for success sharing, bonus, or commission plans based on role and individual performance. - CSC offers a competitive and comprehensive benefits package as part of your Total Rewards that includes annual leave, tuition reimbursement, employee referral bonuses, and more. When applying for this role, please note that additional background checks may be carried out and an original of your criminal record (n*3) may be requested as evidence of integrity justified with regard to the specific needs of the position to be filled. About the Team At CSC®, we're always looking ahead, finding ways to innovate, challenge the status quo, and anticipate the needs of our clients. We exceed expectations by adapting client ambitions and goals as our own. This Fierce Client Spirit has helped us adapt and create solutions that have enabled businesses to run smoother and smarter for more than 125 years. It's also the reason we're the trusted partner of many of the world's most successful organizations. CSC is committed to attracting, developing, and retaining talented people whose values align with ours. We empower our colleagues to bring the right solutions to market to meet client demand. That's why we are the leading provider of business administration and compliance solutions. - CSC is a great place to work with smart and dedicated people. - We have won several employer recognition awards, including Top Workplace USA, Great Places to Work India, and Built In's Best Places to Work. - We offer fulfilling work and career opportunities. Most positions are filled with internal moves and employee referrals. - Employees are eligible for Success Sharing, bonuses, or commission plans based on role and individual performance. - CSC offers a competitive and comprehensive benefits package that includes annual leave, tuition reimbursement, referral bonuses, and more. - As business needs allow, CSC offers hybrid or remote work schedules in alignment with local regulations. Specific details for this position will be discussed during the interview process.

• Manage incoming enquiries via phone, email, and website • Coordinate bookings, scheduling, and calendar management • Assist with job allocation and scheduling updates • Maintain accurate digital records, files, and documentation • Support quoting and customer follow-up processes • Liaise with clients, suppliers, and internal teams • Assist with invoicing, data entry, and general administration tasks • Maintain organised systems across OneDrive, Google Drive, Tradify, • Xero, and associated business platforms • Update and maintain website content • Upload project photos, completed works, and service information • Assist with social media posting and online engagement • Support branding and marketing initiatives • Assist with digital advertising and promotional material where required • Ensure consistent branding and presentation across online platforms • Act as an initial point of contact for enquiries • Coordinate booking requests and scheduling confirmations • Ensure enquiries are directed to the appropriate operational or sales • personnel • Follow up on pending enquiries and maintain communication with • customers • Assist with maintaining workflow coordination between administration • and operations teams

Role Description Du arbetar nära grundarteamet och får ett eget ansvarsområde från start. Det här är ingen roll i bakgrunden. Du hanterar fakturering, betalningsuppföljning och avstämningar av kundportföljen över flera marknader och valutor. Omfattning 25 till 30 procent i veckan, med helt flexibla arbetstider. Du jobbar på distans, med möjlighet att sitta på kontoret i Stockholm. What You Will Do - Skicka och följa upp kundfakturor för vår internationella kundportfölj - Följa upp utestående betalningar och säkerställa en välskött kundreskontra - Genomföra kund- och leverantörsavstämningar samt identifiera och följa upp eventuella avvikelser - Arbeta i Fortnox och stötta den löpande bokföringen - Samarbeta med och vara kontaktperson mot vår externa redovisningsbyrå vid behov Qualifications - Du studerar ekonomi/finans/juridik, alternativt har motsvarande erfarenhet - Du trivs i en startupmiljö där tempot är högt - Du är strukturerad, noggrann och känner dig trygg med att arbeta självständigt - Du har svenska som modersmål och kommunicerar obehindrat på engelska - Du är nyfiken på hur ett snabbväxande AI- och SaaS-bolag fungerar i praktiken och vill vara med på resan. Benefits - Arbeta direkt med grundarna, inte flera chefsled bort - Få ett verkligt ansvar från dag ett, inte bara administrativa uppgifter - Arbeta helt på distans med flexibla arbetstider där du själv styr din vardag - Få en unik inblick i hur ekonomin fungerar i ett snabbväxande internationellt AI- och SaaS-bolag Company Description På Indivd hjälper vi några av världens mest välkända retail kedjor, gallerior och flygplatser att förstå hur människor rör sig i deras fysiska miljöer. Med hjälp av AI omvandlar vi anonymiserad besöksdata till insikter som hjälper våra kunder att fatta smartare affärsbeslut, från bemanning och butikslayout till marknadsföring och kundupplevelse. Vår teknik används idag av kunder som H&M, IKEA, Qatar Airways över 4 kontinenter och vi befinner oss i en spännande tillväxtfas där nya marknader, kunder och möjligheter öppnas varje dag.

Role Description We are looking for a customer-focused and highly organized Virtual Assistant to join our Global Human Capital team. This role supports employees, candidates, and internal stakeholders by providing timely assistance with HR-related requests and ensuring an exceptional customer experience. This is a remote opportunity. We are considering candidates located in the United States (USA), Latin America (LATAM), and Europe, the Middle East, and Africa (EMEA). Candidates must be authorized to work in their country of residence and be able to work within the required business hours for the team. Note for Candidates in LATAM & EMEA: If you are applying for this position from LATAM & EMEA, please submit your resume in English. Applications with resumes in English will be prioritized for review. Key Responsibilities: - Manage and follow up on employee requests through Workday. - Support and track FMLA and leave of absence requests. - Follow up with both internal and external candidates throughout the hiring process. - Communicate and collaborate with multiple departments to resolve inquiries and provide updates. - Deliver exceptional customer service while maintaining confidentiality and professionalism. Qualifications - Familiarity with Workday HCM and ServiceNow is preferred. We are open to training the right candidate. - Positive, customer-focused mindset with a passion for helping others. - Strong listening skills and excellent verbal and written communication abilities. - Ability to ask effective questions, identify customer needs, and build positive relationships. - Strong problem-solving skills with the ability to provide effective solutions. - Proficient with computers and comfortable using digital tools and technology. - Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. - Ability to collaborate effectively with teammates and cross-functional partners. - Flexibility to work varying schedules, including evenings and weekends as needed. - Bilingual in English and Spanish is required. Benefits - Opportunities to learn and develop every day through a wide range of programs. - Internal digital platforms that promote self-learning. - Development programs according to Leadership skills. - Specialized training according to the role. - Learning experiences with internal and external providers. - Recognition programs for seniority, behavior, leadership, moments of life, among others. - Financial wellness programs that will help you reach your goals in all stages of life. - A flexibility program that will allow you to balance your personal and work life, adapting your working day to your lifestyle. - Family benefits such as WellnessLine, thousands of Agreements and Discounts, Scholarship programs for your children, Aid Plans for different moments of life, among others. Company Description The RRS Group, and its affiliated entities (collectively, “RRS”) have provided real estate development and related services to investment-grade clients for decades. Our expertise encompasses site acquisition, architectural design, and development management for commercial office and industrial properties. Through an integrated service model, RRS delivers comprehensive enterprise solutions that address every phase of the building lifecycle. In addition to technical excellence, we offer strategic consulting in marketing, financial planning, and facility management ensuring that every project achieves its highest potential in performance, value, and sustainability. For over two decades, RRS has maintained a strong commitment to the communities we serve through the RRS Making Lives Better Foundation, which provides meaningful support and resources to individuals and families in need. Our Core Values: - Integrity | doing the right thing when no one is watching and acting with uncompromising honesty. - Caring | showing concern, empathy and compassion for others, ourselves, and our environment. - Integration | working unselfishly toward common goals across disciplines, teams, departments and regions. - Innovation | developing new ideas and applying the solutions that differentiate us in valuable ways.