Role Description The Bilingual Executive Assistant to the President provides comprehensive support to the company's President, managing administrative, organizational, and communication activities. Their primary objective is to optimize the President's time and responsibilities, facilitating decision-making and ensuring the efficient flow of information between different departments and strategic partners. Responsibilities - Schedule Management: - Coordinate the President's daily, weekly, and monthly schedule. - Organize meetings, conferences, business trips, and internal and external events. - Ensure the President's punctuality and preparedness for commitments. - Administrative Support: - Prepare, review, and file documents, reports, and presentations. - Manage correspondence and communications, ensuring timely responses. - Internal and External Relations: - Act as a liaison between the President and different departments. - Manage relationships with clients, suppliers, and strategic partners. - Coordinate the logistics of meetings with senior management and other executives. - Protocol Duties: - Organize corporate events, both internal and external. - Coordinate travel, vehicle rentals, accommodations, and other related matters. - Decision-Making Support: - Prepare reports and research to facilitate the President's decision-making. - Monitor key projects and coordinate the implementation of strategic decisions. - Special Project Management: - Coordinate and monitor special projects assigned by the President. - Ensure that deadlines and objectives for these projects are met. Qualifications - Bachelor's degree in Business Administration, Public Relations, Communications, or a related field. - Minimum of 5 years of experience as an executive assistant, preferably in a corporate or multinational environment. - Advanced English (C1-C2 level). Requirements - Excellent time management and multitasking ability. - Strong organizational skills with attention to detail. - Excellent verbal and written communication skills. - Discretion and handling of confidential information. - Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint). - Ability to work under pressure and in a fast-paced environment. Benefits - Birthday off - Permanent contract - 100% remote work - We provide the equipment - Essential health insurance - Funeral allowance - Connectivity allowance - Access to the Support Team: our internal wellness program - Ricky Joy Academy: internal professional development - Discount package with corporate partnerships (gym, online courses, hotels, etc.) - Opportunities for advancement within the company

Role Description Im Auftrag unseres Klienten T. Eilers & Partner suchen wir Verstärkung im Bereich Büromanagement und Organisation (m/w/d). Eilers & Partner ist eine Unternehmensberatung, die kleine und mittelständische Unternehmen sowie private Haushalte dabei unterstützt, Einnahmen und Ausgaben strukturiert zu optimieren. Klare Abläufe, digitale Prozesse und eine zuverlässige Umsetzung bilden die Grundlage dieser Arbeit. Wichtig: Um dort zu arbeiten benötigst du zwingend einen Wohnsitzt oder Zweitwohnsitzt in Deutschland. Aufgaben: - Du sorgst dafür, dass im Hintergrund alles reibungslos funktioniert. - Organisation und Koordination interner sowie externer Abläufe - Planung und Unterstützung von Terminen und Online-Meetings - Kommunikation mit Kunden, Bewerbern und dem Team - Bearbeitung von Anfragen per Telefon, E-Mail und Chat - Unterstützung des digitalen Büromanagements Qualifications - gerne organisierst und den Überblick behältst. - eigenverantwortlich und zuverlässig arbeitest. - klar und wertschätzend kommunizierst. - Freude an digitalen Arbeitsweisen hast. - sicher mit MS Office umgehst. - deinen Wohnsitz oder Zweitwohnsitz in Deutschland hast. Benefits - Ab 8 - 15 Stunden / Woche, mtl. Verdienst 530 Euro - 2.750 Euro je nach Qualifikation. - Teilzeit, Vollzeit und Selbstständig (z.B.: Virtuelle Assistenz) möglich und das Einkommen wird entsprechend angepasst. - 100 % digitales Arbeiten – ortsunabhängig innerhalb Deutschlands. - Strukturierte Einarbeitung und moderne digitale Prozesse. - Leistungsorientierte Vergütung mit Entwicklungsperspektive. - Persönliche und fachliche Weiterbildung.

• Manage executive communications, inbox organization, and follow-up actions. • Coordinate calendars, meetings, appointments, and recurring priorities. • Prepare meeting summaries, reports, and internal documentation. • Help prioritize competing requests and ensure key initiatives remain on track. • Serve as a trusted operational partner to the CEO across multiple areas of the business. • Coordinate and manage projects from planning through execution. • Track deliverables, deadlines, action items, and stakeholder responsibilities. • Follow up with internal and external stakeholders to ensure progress. • Conduct research on vendors, products, services, technology solutions, and business opportunities. • Gather information and provide organized recommendations to leadership.

Role Description We're looking for a proactive and client-focused Executive Assistant to help us build strong, lasting relationships with our clients and ensure smooth collaboration with our creative team. You'll play a key role in managing the end-to-end client experience and the CEO's daily operations, making sure expectations are aligned, communication is clear, and the final outputs exceed expectations. - Master Calendar & Appointment Setting: Manage the CEO's complex calendar and act as a proactive appointment setter, coordinating with prospects to get high-value meetings on the books. - CRM & Inbox Triage: Own the CRM (Hubspot) by keeping data clean, managing the sales pipeline, and handling email triage to ensure no lead or priority falls through the cracks. - Meeting & Action Item Tracking: Attend key meetings to take detailed notes and ensure all resulting action items—especially those related to client follow-ups—are tracked and executed. - Light Project Management: Assist with organizing business files, tracking project deliverables, and ensuring necessary documentation is current and accessible. - Research & Sales Collateral: Conduct research on prospects and assist in preparing high-quality decks, documents, and proposals to help close deals. - Personal Administration: Handle occasional personal administrative tasks, including complex travel bookings, expense reporting, or managing corporate/personal gifting. - Maintain Confidentiality: Exercise the highest level of discretion across all aspects of the role, protecting sensitive business and personal information. Qualifications - 3+ years of proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role. - Solid experience in Hubspot Power User and feel confident managing CRM workflows, contacting clients, and sales pipelines. - Excellent written and verbal communication skills, with a keen ability to articulate thoughts clearly and draft polished correspondence. - Proactive, detail-oriented, and have a demonstrated ability to "manage up" and anticipate needs before they are stated. - Can work in PST working hours. Requirements - Previous startup and/or design agency experience. - Experience handling design requests for MSMEs, large corporations, and entrepreneurial initiatives. Benefits - Fully Remote Work: Enjoy the flexibility of a remote work environment. - Paid Time Off & Benefits: Generous paid time off, mental health leave, and comprehensive health coverage. - Professional Growth: Opportunity to grow with a talented and collaborative team. - Competitive Compensation: Competitive salary with yearly and surprise raises. - Equipment Allowance: Allowance provided to equip your home office. Hiring Process - Initial Interview - Second-level Interview - Final Interview - Job Offer!