• Provide administrative support to management • Coordinate meetings and appointments • Prepare reports and presentations • Maintain documentation and records • Assist in the smooth operation of daily activities

• Manage executive calendars, appointments, and meeting schedules. • Coordinate travel arrangements, accommodations, and itineraries. • Screen and manage incoming phone calls, emails, and correspondence. • Prepare reports, presentations, and other business documents. • Organize meetings, take meeting notes, and follow up on action items. • Coordinate internal and external communications with clients, vendors, and business partners. • Maintain organized records, files, and documentation. • Assist with expense reporting, invoice management, and basic bookkeeping tasks. • Conduct research and compile information to support business decisions. • Manage special projects and handle ad hoc administrative requests.

• Coordinate domestic travel arrangements, including flights, rental cars, accommodations, and itineraries • Manage travel logistics for recurring work trips and family vacations • Schedule and coordinate personal, family, and children's medical appointments • Conduct research on service providers, consultants, specialists, schools, extracurricular programs, and other personal needs • Manage calendars, reminders, and important deadlines • Handle various administrative tasks and personal projects as assigned • Serve as a trusted point of coordination for personal affairs • Provide general administrative support for a growing medical expert legal consulting business • Conduct online research related to business development opportunities • Assist with professional networking and connection-building initiatives • Support marketing-related administrative tasks as needed • Help organize business information, documents, and communications • Assist with special projects and ad hoc business requests

Role Description As the Executive Assistant to the CEO, you'll become the operational backbone of the business—managing schedules, communications, travel, projects, and priorities while helping the CEO stay focused on strategic decisions and growth. - Calendar Manager - Communication Gatekeeper - Travel Coordinator - Workflow Organizer - Project & Task Tracker - Trusted Business Partner Success in this role requires strong judgment, exceptional organization, discretion, and a proactive mindset. Key Responsibilities - Calendar & Executive Scheduling - Manage a complex executive calendar with multiple stakeholders - Coordinate meetings with partners, brokers, investors, and industry professionals - Prepare detailed meeting invitations with context and relevant information - Protect focus time and prioritize high-value activities - Deliver weekly calendar overviews highlighting priorities and conflicts - Coordinate business lunches, dinners, and reservations - Travel & Logistics Management - Arrange domestic and international travel - Coordinate flights, accommodations, transportation, and itineraries - Prepare organized, easy-to-follow travel plans - Manage travel preferences, memberships, and loyalty programs - Ensure all logistics are confirmed well in advance - Inbox & Communication Management - Perform daily inbox triage and prioritization - Draft professional responses and correspondence - Track pending communications and follow-up items - Ensure important emails never go unanswered - Handle sensitive and confidential information with professionalism and discretion - Deal Pipeline & Administrative Support - Maintain organized deal trackers and activity logs - Monitor deadlines, deliverables, and follow-up requirements - Organize deal documentation and business records - Prepare concise executive summaries from reports and supporting materials - Help create structure around ongoing business initiatives - Task & Workflow Management - Maintain task management systems and project trackers - Monitor progress and follow up on outstanding action items - Organize meeting notes and project documentation - Keep business priorities visible and moving forward - Research & Executive Briefings - Conduct research on companies, industries, and business opportunities - Prepare briefing documents ahead of meetings - Summarize lengthy reports into actionable insights - Gather information that supports executive decision-making - Personal Executive Support - Coordinate personal appointments and scheduling - Manage reservations, events, and travel arrangements - Assist with household logistics and service coordination - Support personal administrative tasks to maximize executive productivity Qualifications - 5+ years of Executive Assistant experience or similar senior support role - Experience supporting CEOs, founders, executives, or business owners - Exceptional organizational and time-management skills - Strong written and verbal English communication skills - Proven experience managing complex calendars and inboxes - Ability to handle multiple priorities in a fast-moving environment - High level of discretion and professionalism - Strong proficiency with Google Workspace, Outlook, and productivity tools Preferred Qualifications - Experience supporting executives in investment, finance, consulting, or deal-driven businesses - Familiarity with Notion, Slack, Teams, or project management platforms - Experience coordinating complex travel arrangements - Exposure to oil & gas, energy, finance, consulting, or investment industries - Experience managing workflows, project coordination, or task management systems Benefits - Work directly with a successful CEO and investor - Gain exposure to high-level business operations and deal flow - Make a measurable impact on executive productivity and business growth - Enjoy significant autonomy and trust - Long-term opportunity with a growing organization - Be part of an entrepreneurial environment where initiative is valued