• Develop, implement, effectively maintain, and continually update quoting processes, standards, guidelines, and procedures within the department. • Ensure objectives are clear, progress is tracked, and results are reviewed regularly. • Manage the quoting queue/backlog to meet or exceed SLO’s. • Responsible for the scheduling, time, and utilization management of team members. Ensuring every hour is a profitable hour and that workflows and procedures are being followed. • Perform proactive issue trending and data reporting for the improvement of key metrics. • Perform employee reviews, manage headcount, hiring and overall HR management for your department. Build a culture of continuous improvement via feedback, coaching and employee development. • Communicate with all parties in a constructive manner to ensure client expectations are met or exceeded. • Review and manage backlog of client quote requests to ensure services are being correctly scheduled and prioritized. • Provide timely responses and guidance to client quote requests, either directly if needed or via your team. • Perform client follow-up to verify final resolution and determine satisfaction level. • Act as an escalation point for critical client issues, communicate, and manage communication with clients with collaboration across all departments. • Assist Strategic Advisors and Client Relationship Managers with unique or unusual quoting requests. • Continually monitor market trends to determine standard models. • Continually monitor margins to ensure targets are being met. • Oversee company’s quoting and proposal templates. • Collaborate across all departments to maximize overall client satisfaction • Maintain accurate and up to date documentation through the change management processes • Ensure quality administrative results from your team. For example, real-time time entry, timely submission of timesheets and expenses, frequent and business appropriate client communications, and overall professionalism • Review, revise, submit and annotate any invoicing associated with your department • Be a leader within the company, attending employee events, participating in meetings, encouraging a positive morale and holding all employees accountable. Set the example to follow for client service • Conduct one on one meetings with staff to ensure objectives are clear, progress is tracked, and results are reviewed, to instill a culture of high performance • Host morning huddles and weekly L10 meetings for your team • Attend training events, maintain necessary partner management certifications • Maintain an in-depth knowledge of the products and services that we offer • Additional duties as required

• Develop, implement, effectively maintain, and continually update quoting processes, standards, guidelines, and procedures within the department. • Ensure objectives are clear, progress is tracked, and results are reviewed regularly. • Manage the quoting queue/backlog to meet or exceed SLO’s. • Responsible for the scheduling, time, and utilization management of team members. Ensuring every hour is a profitable hour and that workflows and procedures are being followed. • Perform proactive issue trending and data reporting for the improvement of key metrics. • Perform employee reviews, manage headcount, hiring and overall HR management for your department. Build a culture of continuous improvement via feedback, coaching and employee development. • Communicate with all parties in a constructive manner to ensure client expectations are met or exceeded. • Review and manage backlog of client quote requests to ensure services are being correctly scheduled and prioritized. • Provide timely responses and guidance to client quote requests, either directly if needed or via your team. • Perform client follow-up to verify final resolution and determine satisfaction level. • Act as an escalation point for critical client issues, communicate, and manage communication with clients with collaboration across all departments. • Assist Strategic Advisors and Client Relationship Managers with unique or unusual quoting requests. • Continually monitor market trends to determine standard models. • Continually monitor margins to ensure targets are being met. • Oversee company’s quoting and proposal templates. • Collaborate across all departments to maximize overall client satisfaction • Maintain accurate and up to date documentation through the change management processes • Ensure quality administrative results from your team. For example, real-time time entry, timely submission of timesheets and expenses, frequent and business appropriate client communications, and overall professionalism • Review, revise, submit and annotate any invoicing associated with your department • Be a leader within the company, attending employee events, participating in meetings, encouraging a positive morale and holding all employees accountable. Set the example to follow for client service • Conduct one on one meetings with staff to ensure objectives are clear, progress is tracked, and results are reviewed, to instill a culture of high performance • Host morning huddles and weekly L10 meetings for your team • Attend training events, maintain necessary partner management certifications • Maintain an in-depth knowledge of the products and services that we offer • Additional duties as required

Role Description Astrion has an exciting opportunity for a highly skilled and motivated Proposal Manager to lead the development of compliant, compelling, and competitive proposals in support of our U.S. Department of Defense (DoD) and Federal customers. This role is critical to Astrion’s mission to deliver innovative solutions that advance defense capabilities and national security objectives. - Partner with Capture Managers, Technical Solution Architects, Pricing Leads, Contracts, and senior leadership. - Manage the end-to-end proposal lifecycle, ensuring timely delivery of winning proposals that align with Astrion’s growth strategy. - Ensure not just compliant submissions but also persuasive, competitive responses that drive Astrion’s growth objectives. Qualifications - Bachelor’s degree in Business, Communications, English, Political Science, or related field (Master’s preferred). - 7+ years of experience managing U.S. Federal Government proposals; at least 3+ in DoD/Defense sector preferred. - Demonstrated track record of leading large, complex proposals (>$100M) across multiple volumes. - In-depth knowledge of the Federal Acquisition Regulation (FAR), Defense FAR Supplement (DFARS), and DoD procurement processes. - Proficiency with proposal development tools (SharePoint, Microsoft Teams, Adobe Acrobat, Microsoft Office Suite, scheduling tools). - Familiarity with Shipley methodologies and APMP best practices; APMP certification (Foundation/Practitioner/Professional) preferred. - Fluency in leveraging technology and collaboration platforms — including emerging AI-enabled tools for proposal development — is strongly preferred. - Exceptional leadership, facilitation, and interpersonal skills with the ability to lead diverse, cross-functional teams. - Strong organizational skills with the ability to manage multiple, concurrent deadlines. - Excellent written and verbal communication skills; adept at influencing senior stakeholders. - Ability to obtain and maintain a U.S. Government security clearance (Secret or higher). Responsibilities - Serve as the overall manager for assigned proposals, accountable for the development and submission of high-quality, compliant, and persuasive responses. - Lead and facilitate proposal kickoff meetings, daily standups, and milestone reviews. - Translate capture strategy, win themes, and discriminators into proposal content and visuals. - Develop, implement, and maintain a comprehensive Proposal Management Plan aligned to Astrion’s standard process (IAW Shipley/industry best practices). - Build and maintain the proposal schedule, compliance matrix, data calls, and responsibility assignments (RACI). - Coordinate color team reviews (Pink, Red, Gold) and adjudicate reviewer feedback with Capture and Technical Leads. - Partner with Capture Managers to ensure alignment of solution, pricing, and technical volumes. - Collaborate with writers, graphic artists, coordinators, and subject matter experts (SMEs) to deliver complete and responsive content. - Interface with Contracts, Pricing, Security, HR, and Recruiting teams to gather supporting information. - Ensure adherence to Astrion’s proposal development processes, compliance standards, and corporate quality benchmarks. - Document lessons learned and support continuous improvement of Astrion’s Proposal Center of Excellence (PCOE). - Drive efficient proposal execution under tight deadlines in a fast-paced environment. - Maintain a bias for action, proactively addressing risks, removing blockers, and driving the team toward milestones with urgency. - Ensure secure handling of proposal materials, version control, and compliance with ITAR/DFARS/contract requirements. - Deliver final proposals (electronic and/or hardcopy) on time, with zero compliance deficiencies.

Role Description Woolpert is hiring a Proposal Coordinator Intern to join our dynamic Proposal Team near one of our Eastern offices (FL, GA, IN, NC, NJ, NY, OH, PA, SC, or VA). This internship reports to the Proposal Director and is responsible for supporting maintenance of proposal information and data entry tasks across a variety of platforms and repositories. Ideal candidates will be passionate, curious, and eager to learn. - Be a member of a team that coordinates with other internal teams and external subconsultants and clients. - Perform tasks gathering and organizing proposal information. - Work across multiple disciplines to gain a variety of knowledge and experience. - Support accuracy and thoroughness of proposal information, contributing to content, processes, and tools. Qualifications - Interest in architecture, engineering, or geospatial industries or supporting business functions that enable them. - Currently enrolled in or recently graduated from a degree program relevant to your field of interest. - Students majoring in the following will be successful in this role: Research, English, Marketing, Communications. Requirements - Enthusiastic about learning, solving problems, and contributing to goals as a team member. - Ability to work independently on potentially concurrent tasks. - Strong communication and collaboration skills. - Demonstrated skills with Microsoft and Adobe Suite. Benefits - Base pay offered may vary depending on job-related knowledge, skills, and experience. - Pay Range: $23 — $27 USD. Company Description Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.