Title: Executive Assistant - Gynecology 84111BR Location: Boston United States Job Description: Gynecology testing Status Full-Time Standard Hours per Week 40 Job Category Administration, Regular, Temporary, Per Diem Regular Pay Range $74089.60-$118549.60 Annual Office/Site Location Boston Remote Eligibility Part Remote/Hybrid Job Posting Description At Boston Children's Hospital, the quality of our care - and our inclusive hospital working environment - lies in the diversity of our people. With patients from local communities and 160 countries around the world, we're committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included. Position Summary: The Division of Gynecology at Boston Children's Hospital is one of the premier pediatric and adolescent gynecology centers in the world. We specialize in gynecologic care for patients from infancy to young adulthood, from addressing common concerns such as missed periods, heavy bleeding, pelvic pain, and endometriosis, to managing more complex conditions like congenital anomalies of the reproductive tract. As an Executive Assistant, you will provide expert level administrative and organizational support to our chief of gynecology Dr. Marc R. Laufer Key Responsibilities: Provide administrative support to the Chief of Gynecology and Division Director. Schedule appointments and meetings and maintain Chief's administrative calendar. Assist with updates to Chief's clinical schedule templates. Work closely with other institutions to maintain Chief's clinic and surgical schedules. Work closely with counterparts in various departments and centers to maintain multi-disciplinary schedules. Prepare travel arrangements, including airline reservations and hotel accommodations. Maintain and update CVs for Chief and other Attendings as needed. Coordinate applications for and tracks state licensure, board certifications, and credentialing for Chief and Attending Physicians as needed. Prepare and submit expense reimbursements for Chief and members of the division as needed. Coordinate outings and events for the division as needed. Coordinate onboarding process for faculty and staff. Transcribe and type from meeting minutes, reports, manuscripts, charts and other materials for clinical, administrative or research purposes, including highly complex and/or confidential financial/business documents. Draft, proofread and edit materials for accuracy, consistency and clarity. Receives and screens correspondence, composing and preparing responses. Monitor and maintain dept recordkeeping systems, including highly sensitive and/or critical administrative and financial data. Serve as liaison to support service departments to request and coordinate provision of needed services. Provide positive and effective customer service that supports departmental and hospital operations. Minimum Qualifications Education: Bachelors Degree or equivalent experience Experience: Minimum 3 years' relevant administrative experience in supporting an executive/leader and/or in a complex, fast-paced environment. Five years' experience preferred. Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles. Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations. The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork. Boston Children's Hospital is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, gender, sexual orientation, pregnancy, national origin, ancestry, ethnicity, age, disability, military or veteran status or any other classification protected by law in hiring, promotion, compensation and other terms and conditions of employment. Boston Children's Hospital collects and maintains information regarding gender, race, and ethnicity for equal opportunity compliance purposes. Boston Children's Hospital also is subject to various government recordkeeping and reporting requirements for the administration of civil rights laws and regulations.

• Co-own proactive, strategic calendar management and logistical support to the co-CEOs (and future Chief Campaign Officer) with fellow Executive Assistant • Partner with Chief of Staff, Senior Directors, and Project Managers to strategically align co-CEO calendar and time management to organizational priorities and timelines, coordinating complex and routinely changing schedules and priorities. • Own travel planning, including booking transportation and accommodations, and building itineraries for C-Suite. • Own production of C-Suite expense reports. • Manage incoming communications, ensuring timely dissemination to internal stakeholders, and serving as a primary point of contact for external relationships for scheduling critical meetings. • Handle confidential information with the highest level of discretion and professionalism. • Prepare meeting agendas and slide decks for internal meetings as needed. • Identify and implement administrative and operational systems that enhance the efficiency and reliability of C-suite support. • Develop and document best practices for managing and supporting the C-Team. • Recommend and maintain tools and processes for executive prioritization, internal communications, and task tracking. • Maintain organized records and monitor deadlines to ensure full compliance with organizational policies. • Plan and execute logistics for 3x/year Board meetings and periodic All Staff gatherings. • Coordinate with both on-site and remote staff, ensuring inclusive, efficient participation. • Serve as the point of contact for vendors and venues.

Role Description This is a great opportunity for someone who enjoys working in a creative production environment and contributing to visually strong marketing outputs for the property industry. As a Production Assistant, you will be responsible for performing quality control checks on residential and commercial floorplans, ensuring accuracy, consistency, and compliance with set standards before final delivery. You will also create and apply drone image overlays and property boundary markups, identify and correct errors, and follow established production workflows. The role requires strong attention to detail, the ability to work independently, and effective communication with offshore teams and management to meet deadlines and maintain consistent output quality. Qualifications - At least 1 to 2 years of experience as a Production Assistant with exposure and knowledge in Drone Imagery and Aerial Mapping. - Exceptional attention to detail. - Ability to work independently with minimal supervision. - Strong organisational and time management skills. - Reliable internet connection and suitable home office setup. - Good written and verbal English communication skills. - Ability to follow processes and maintain consistent quality standards. Requirements - Experience using Adobe Photoshop for overlays. - Knowledgeable in using Affinity Photo and/or Affinity Designer for floorplans; CAD or Illustrator experience may also be considered as alternatives. - Previous experience in real estate, architectural, mapping, drafting, or graphic production environments. - Experience working with floorplans, site plans, aerial imagery, or property marketing materials. Benefits - Permanent position. - Full-time employment. - Schedule: Monday - Friday, 7:00 AM to 3:30 PM Manila time. - Remote/Work-from-home location. - Industry: Photography/Marketing/Property Marketing. Who We're Looking For - Detail-Oriented, Proactive, and comfortable working within a remote production environment. - Ability to communicate clearly. - Manage workload independently. - Maintain high-quality standards is essential. - Comfortable in a fast-paced environment. - Strong Attention to detail. - The ideal candidate is someone who: - Notices mistakes others miss. - Enjoys process-driven work. - Takes ownership of quality outcomes. - Can work autonomously while remaining accountable to the wider team. - Thrives in a remote, collaborative environment.

Title: Temporary Executive Assistant Location: New York City, New York, United States Job Description: WHAT WE DO MATTERS: At The Knot Worldwide, we champion celebration - and that starts with celebrating our people. Our employees are passionate dreamers, thoughtful doers, and lifelong learners who power meaningful moments for millions around the world. We’re united by authentic connection, shared purpose, and a deep commitment to the global community we serve. Here, flexibility and belonging go hand in hand with high performance. Driven by our core values, we believe the best ideas come from empowered teams: those who consistently collaborate with intention to design solutions, spark ideas, and drive impact. Our people are at the heart of our success. ABOUT THE ROLE AND OUR TEAM: This is a 6- month Temporary Executive Assistant role. As an Executive Assistant at The Knot Worldwide, you are a strategic extension of our leadership team. This high-visibility role provides comprehensive, high-level support to our Chief Technology Officer and Chief Product & Experience Officer, and you will act as the operational anchor for the heart of our corporate functions. Your mission is to enable high-velocity day-to-day execution of your designated Executives. You will masterfully navigate complex information flows, anticipate leadership needs before they arise, and ensure flawless execution across various activities such as calendar management, global travel coordination, communication forums such as all-hands, business meetings etc. This role requires sharp intuition and the ability to operate with total discretion with access to confidential company information, and interactions both internally and externally with stakeholders such as Board members, vendors etc. We are looking for someone who reflects our passion for customer-centricity and serves proactively, self-initiates, and also takes seriously representing the values of the company and our executive team. If you are a master of organization who prides yourself on helping leaders optimize their time and focus, you will fit right in. RESPONSIBILITIES: - Strategic Time Management: Proactively own the Executive's time and be a doorkeeper using judgment and discretion to ensure your Executives are in the right places with the right people focused on key priorities.You anticipate conflicts before they happen and ensure Plan B and C are always in place to ensure smooth operations. - Strategic Relationship Management: Enable productive connections via communication touch points such as staff meetings, all-hands, priority business meetings. Act as an intuitive bridge for the Executives. You will identify key stakeholders they need to meet with, suggest syncs with cross-functional partners, and ensure the right people are in the room to drive initiatives forward. - Communication & Email Proxy: Manage executive email flows. You will sort, prioritize, and draft communications, mirroring the "voice" of your leaders to expedite response times. - Global Travel Architecture: Expertly own end-to-end domestic and international travel. You are the architect of complex, multi-city itineraries including air, lodging, ground transport, and visa requirements. - Operational Support: Maintain organization charts, manage senior-level interview scheduling, and oversee the onboarding process for new leadership hires. - Financial Administration: Review and process expense reports, purchase orders, and approvals using Navan, Brex, and Coupa with absolute precision. - Board & Prep Mastery: Support prep materials, agendas, and minutes for high-level engagements, including Board of Directors meetings and All-Hands. - Cross-Functional Team Integration: Partner seamlessly with the global Executive Assistant cohort and Chief of Staff to ensure synchronized operations; provide proactive administrative coverage for other leadership stakeholders during absences to maintain organizational momentum and a "no-gap" support environment. - NYC Culture Carrier: Collaborate and engage with key stakeholders in-office such as Culture & Experience, and Internal communications in efforts to bring experiences to our leadership, employees and external stakeholders. - AI Integration: Leverage Gemini, Claude, and ChatGPT to summarize information, draft content, and optimize your administrative output. SUCCESSFUL CANDIDATES HAVE: - Experience: 3+ years supporting C-suite leaders within a fast-paced, global organization. - Timeliness, accuracy, judgement and discretion are critical skills and experiences - Discretion: An impeccable history of handling highly sensitive legal, financial, and people-related data. - Presence: Exceptional verbal and written communication skills with the "executive presence" to engage across critical stakeholders and represent your executives. - Problem Solving: A self-starter with a "consultative" approach to problems; you don't wait for instruction, you provide solutions. - Resilience: The ability to maintain a calm, focused environment during periods of rapid change or organizational stress. - Travel Expertise: Proven history of managing heavy, complex international travel with zero room for error. - Flexibility: Open to travel and occasional weekend work to match the rigor of the Executives' schedules. - Tech Mastery: Advanced proficiency in Google Workspace (specifically Slides) and Slack. THE TOOLS YOU'LL USE: - Travel/Expense: Navan, Brex, Coupa - Collaboration: Google Suite, Slack, Microsoft Office Innovation: Gemini, Claude, ChatGPT WORK MODEL: This role is Together@TKWW-eligible and based near one of our office hubs. You’ll be expected to work in the office 3 days a week as part of our work model. Starting pay is determined based on a combination of factors which may include location/market, education, experience, skills, and other qualifications of the successful candidate. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only, and do not include bonus, commissions, equity or sales incentives, if applicable. We also offer benefits to eligible employees including medical, dental, retirement, and generous leave policies. Annual salary range $68,554 - $117,521 USD At The Knot Worldwide, we believe you are more than a resume and invite you to go for it, take the leap of faith, and apply for this job. Together, we have an incredible opportunity to make it even easier for our customers to plan life’s most meaningful moments and for our small business owners to grow and scale. We would love to have you with us on our journey. WHAT WE LOVE ABOUT YOU: - Commit to our customers: You act as one team on behalf of our customers. You lead with head and heart, and build what matters for life's most meaningful moments. - Raise the bar: You define "great" and work backwards. You don't just accept how it's been done, but boldly define how it should be. You are unafraid to innovate, learn, and keep moving forward toward our shared vision. - Be all in: You believe in our mission and take ownership of your work. You debate openly to reach the best outcomes, speaking with clarity and care, embracing diverse perspectives, then commit fully. - Celebrate impact: You measure success by the outcomes you create. You hold yourself accountable to delivering value, while recognizing progress and the lessons learned along the way. You love to win, together. WHAT YOU LOVE ABOUT US: We believe in a wide range of holistic offerings to support our employees so that they can live our values day in and day out. From mental wellbeing, physical health and financial planning, to engaging perks and discounts, we are in the business of celebrating and supporting the Moments that Matter, both in and out of the office.. We offer flexible vacation, generous parental leave, and prioritize initiatives that support the growth, development, and happiness of our people. Together@TKWW is our approach to hybrid work. It’s designed to support how we work best: combining the flexibility we value with meaningful opportunities to connect in person. Whether a role is Together@TKWW-eligible or not, we believe in purposeful moments to come together, build strong relationships, and drive bold ideas forward. - For Together@TKWW-eligible roles, this includes regular in-office time to foster collaboration and connection. - For roles not eligible for in-office expectations, we support connection through virtual collaboration and intentional gatherings. To facilitate in-person collaboration, we have office spaces in Barcelona, Spain; Delhi, India; Galway, Ireland; London, England; New York, NY; and Washington, D.C. US Notice: The Knot Worldwide provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, or disability. In addition to federal law requirements, The Knot Worldwide complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. The Knot Worldwide expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Privacy Notice: The Knot Worldwide (TKWW) processes your personal data to evaluate your application, based on the legal ground of taking steps prior to entering into a potential employment contract. Only the data strictly necessary for this purpose is collected. In some cases, your data may also be processed based on TKWW’s legitimate interests (e.g., to improve recruitment practices or manage candidate pools), to which you can object at any time. You have the right to access, rectify, or delete your data, and to object to certain uses. To learn more about your rights, please consult our The Knot Worldwide (TKWW) processes your personal data to evaluate your application, based on the legal ground of taking steps prior to entering into a potential employment contract. Only the data strictly necessary for this purpose is collected. In some cases, your data may also be processed based on TKWW’s legitimate interests (e.g., to improve recruitment practices or manage candidate pools), to which you can object at any time. You have the right to access, rectify, or delete your data, and to object to certain uses. To learn more about your rights, please consult our Privacy Policy. If you wish to file a complaint, you may contact the competent data protection authority. If you wish to file a complaint, you may contact the competent data protection authority.