When It Counts
Regional Administrative Manager
Location
California
Posted
2 days ago
Salary
$120K - $155K / year
Seniority
Senior
Job Description
Regional Administrative Manager
Freeman Mathis & Gary, LLP
• Supervise Administrative Managers, legal assistants, receptionists, office coordinators/supervisors, administrative assistants, and interns • Monitor and coordinate legal assistant/attorney staffing ratios and workflow • Manage timekeeping of direct reports by reviewing and approving weekly timecards, PTO requests, monitoring and managing hours, breaks and overtime requests • Assess staff performance, provide coaching/guidance and address performance issues when needed, conduct annual performance reviews of direct reports • Understand and able to perform basic employee relations • Recruit, interview and hire: review/vet resumes, conduct and coordinate interviews, and obtain final approval for hiring • Employee onboarding duties (determine office seating, ensure office services and IT have set up office/workstation and created required User accounts) and offboarding duties • Partner with business leaders ensuring needs from different departments are being met • Collaborate with the development and implementation of training for assigned staff • Work closely with firmwide Directors and Managers to implement and improve firm policies and procedures • Ensure the offices are functional, safe, and adequately stocked with necessary supplies • Interact with property managers and manage vendors in support of office operations • Plan, schedule and promote office events (e.g. monthly breakfasts, happy hours, holiday parties, staff meetings, partnership meetings) • Monitor costs and expenses to assist in budget preparation • Some travel required; other duties as assigned
Job Requirements
- Bachelor’s degree in business administration, management, or related field preferred
- Minimum 5 years’ experience in a management/supervisory role in a professional service setting
- Ability to work independently with little to no supervision and perform in a fast-paced, dynamic work environment
- Determination and desire to drive continuous improvement of operations
- Ability to communicate effectively with all levels of management
- Ability to work with sensitive information while maintaining confidentiality
- Proficiency with MS Office
- Strong Excel skills and DocuSign skills preferred
- Ability to multi-task, prioritize and work under tight deadlines
- Excellent organizational skills for optimal workflow and efficiency
- Excellent time management, interpersonal and communication skills
- Adaptable to changing priorities and work demands
- Pro-active, follows through with minimum direction, and displays initiative
- Exhibits a positive attitude and has confidence.
Benefits
- Competitive compensation
- Comprehensive benefits package, including medical, dental, and vision
- HSA and FSA plans available for employees and dependents
- Work-life balance
- Generous PTO policy
- 401K plan including a 3% Employer Safe Harbor contribution
- Firm paid life insurance and long-term disability
- Employee Assistance Program
- Year-end bonuses and referral fee programs
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