Role Description They are now seeking to hire a Marketing Assistant to execute results-driven activities across lead generation, brand building, and client marketing support initiatives. Working closely with the Head of Marketing, this role focuses on expanding the digital footprint, optimizing e-commerce performance, and developing high-quality marketing collateral to help business clients maximize their technology investments. Job Responsibilities - SEO & Content Optimization - Conduct keyword research using designated tools to recommend monthly targeting priorities and content topics. - Use generative AI to produce informative, keyword-targeted on-page and off-page content built for user engagement and lead generation. - Implement do-follow links across owned domains and coordinate with external publications to secure backlinks. - Monitor keyword rankings, domain authority, and organic traffic performance to identify trends and actionable opportunities. - Repurpose existing content across multiple channels and compile monthly performance reports with optimization recommendations. - Social Media & Community Engagement - Create, schedule, and publish high-quality brand-building and lead-generating content across Instagram, Facebook, LinkedIn, and other channels. - Write engaging captions aligned with the brand voice and assist with graphic design, image resizing, short-form video editing, and story format production. - Monitor comments, messages, and inquiries daily across platforms, responding to all queries and leads within a strict two-business-hour SLA. - Actively engage with followers, potential clients, clinics, industry accounts, and influencers to boost brand visibility. - Campaign & E-commerce Performance Support - Assist in setting up, scheduling, and executing accurate email marketing campaigns and SMS campaigns. - Support Meta advertising activity by working with the external social media agency to develop converting creatives and write basic ad copy. - Support campaign rollouts and content updates across websites, landing pages, and Shopify. - Client Resources & Program Management - Plan, develop, and update client-facing marketing collateral such as posters, brochures, suggested copy, treatment menu pricing, and videos. - Conduct research into aesthetic industry trends to keep resources relevant and organized on the internal learning hub platform. - Oversee the specialized Before and After Program by sourcing new results images monthly via social media outreach and direct client engagement. - Secure required client consent forms before organizing and distributing these high-quality visuals across applicable digital channels. - Lead Management & Website Administration - Conduct regular accuracy audits on entered leads to verify lead sources, device categories, business types, and contact details. - Perform follow-up calls or emails to validate inquiries and route clinical or engineering leads to the proper support channels. - Manage general website administration tasks including updating product details, uploading client testimonials, and onboarding team headshots. - Perform general maintenance on the CRM platform to ensure client information is accurate. Qualifications - Demonstrated experience using generative AI in a professional setting to maximize output quality and efficiency. - Previous copywriting experience, including writing for digital channels and social platforms. - Experience managing or contributing to social media accounts in a professional capacity across Instagram, Facebook, and LinkedIn. - Demonstrated design ability and proficiency using Canva. - High-level written and verbal communication skills with the ability to write compelling, on-brand copy. - Strong organizational skills with a process-oriented approach to managing multiple priorities and deadlines. - Comfortable conducting outbound follow-up calls and emails to validate the authenticity of inquiries and potential leads. - High reliability, accountability, and a respectful, collaborative approach to teamwork. Nice-to-Have Skills - Understanding of or genuine interest in the beauty, aesthetics, or wellness industry. - Experience with SEO tools such as SE Ranking, Agency Analytics, Google Analytics, or Google Search Console. - Working knowledge of email marketing platforms like Klaviyo and SMS marketing tech tools. - Familiarity with website admin tools such as WordPress Elementor and Shopify. - Formal qualification in Marketing and Public Relations. Benefits - Permanent work-from-home set-up. - Dayshift (Australian Eastern Standard Time business hours). - Full-time job. - HMO. - Annual leave. - Christmas Bonus equivalent to 1 month's wage (pro-rate).

• Manage executive calendars, scheduling, meetings, reminders, and follow-ups so priorities stay organized and on track • Support professional business communications, including emails, messages, documents, and internal updates • Create, update, and maintain spreadsheets, trackers, reports, and organized records with strong attention to detail • Coordinate administrative and operational tasks that help daily business activities run smoothly • Improve existing workflows by identifying gaps, organizing information, and creating clearer processes • Prepare documents, presentations, summaries, and other materials using Microsoft Office and Google Workspace • Track deadlines, action items, and open tasks to make sure nothing falls through the cracks • Handle confidential information with professionalism, accuracy, and discretion • Work independently in a remote environment while communicating progress, blockers, and priorities clearly • Support ad hoc operational projects as the business grows and needs change.

• Manage executive calendars, scheduling, meetings, reminders, and follow-ups so priorities stay organized and on track • Support professional business communications, including emails, messages, documents, and internal updates • Create, update, and maintain spreadsheets, trackers, reports, and organized records with strong attention to detail • Coordinate administrative and operational tasks that help daily business activities run smoothly • Improve existing workflows by identifying gaps, organizing information, and creating clearer processes • Prepare documents, presentations, summaries, and other materials using Microsoft Office and Google Workspace • Track deadlines, action items, and open tasks to make sure nothing falls through the cracks • Handle confidential information with professionalism, accuracy, and discretion • Work independently in a remote environment while communicating progress, blockers, and priorities clearly • Support ad hoc operational projects as the business grows and needs change.

Role Description This is not a typical executive assistant or production coordinator role. This is a role for someone who knows how to produce a person: someone who gets into the details, sees what’s stalled, and moves things forward before being asked, whether it’s about production, post-production or anything in between. You’ll work directly with our Supervising Producer (SP), serving as an extension of her attention. You’ll know what’s on her plate, what’s been sitting too long, and what needs to happen next — clarifying expectations upfront, driving delegation, and flagging what’s at risk before it becomes a problem. You’ll live in two places: the SP’s workflow and Productive, our project management system. What You’ll Do - Production support - Work through the task list with the SP at each project phase: who’s doing what, by when, and what needs to happen to get there. - Coordinate shoot logistics: locations, wardrobe and prop lists, patient communications, calendar holds, and travel. - Track tasks across active projects and surface what’s falling behind before anyone has to ask. - Additional team support as needed. - Post-production support - Set up editor kickoffs, attend handoff calls, send client review emails, and chase outstanding assets and approvals. - Track edit script updates, parse client notes, build graphics lists, log footage, and QC deliverables. - Handle wrap logistics: upload releases, process receipts, create crew photo albums, and send thank-you emails. - Supervising Producer support - Lead daily check-ins, organize the SP’s Productive task list, and protect her time blocks. - Prep the SP for calls, attend client meetings, and send follow-up emails capturing action items. - Triage email and follow-up threads; flag overdue reviews; draft and send communications on her behalf. Qualifications - Demonstrated experience in both production and executive support. - Manage up naturally and own tasks end-to-end, clarifying expectations upfront and never waiting for reminders. - Communicate clearly and warmly with high EQ: with clients, patients, vendors, and the SP alike. - Bring structure to ambiguity, write with clarity and professionalism, and reach for AI tools instinctively to reduce friction and move faster. - Proactive without being pushy, knowing the difference between surfacing a problem and creating noise. Requirements - Close support experience with a founder, senior executive, or Supervising Producer, with references. - Familiarity with video or documentary production workflows, pre- and post-production. - Strong written communication, organizational instincts, and comfort with ambiguity. - High emotional intelligence: this role involves warm, direct communication with clients. - Hands-on fluency with AI tools and genuine drive to use them to get things done faster. - US-based, PST/MST core hours. Benefits - Contract to start. - Full-time (40 hrs/week), remote and US-based. - Salt Lake City or Los Angeles preferred, for occasional in-person collaboration. - Must work PST/MST core hours. - Salary $65,000 – $80,000 / year DOE. What Success Looks Like - The SP ends her week with fewer things stuck on her list than she started with. - Patient communications, post-production logistics, and client follow-ups are moving without her involvement. - You’ve flagged at least one thing that would have slipped through the cracks. - You and the SP are in sync: she knows you’ve got it, and you know what “got it” means to her.