VirtualStaff365 logo
VirtualStaff365

Based in Melbourne, we save you time & money by finding talented, skilled virtual staff in Philippines & South Africa

Freight Forwarding, Shipping Coordinator

GeneralGeneralFull TimeRemoteSeniorTeam 51-200Since 2009H1B No SponsorCompany SiteLinkedIn

Location

Philippines

Posted

2 days ago

Salary

0

Seniority

Senior

English

Job Description

Freight Forwarding, Shipping Coordinator

VirtualStaff365

• Manage end-to-end freight forwarding operations across air, sea, and land transport modes • Create shipments in internal logistics systems and manage daily ETD and ETA updates • Track shipment progress daily and proactively resolve any transit delays or disruptions • Coordinate directly with freight forwarders, carriers, and third-party logistics providers to ensure timely delivery • Oversee and verify shipping documentation including bills of lading, commercial invoices, and packing lists • Review customs paperwork to ensure full accuracy and compliance with trade regulations • Liaise with customs brokers and regulatory authorities to meet local and international trade requirements • Maintain meticulous accuracy when logging shipment data, key milestones, and critical operational dates • Provide regular status updates and operational reporting on shipment progress to stakeholders • Collaborate with internal procurement, supply chain, warehousing, and finance teams to ensure seamless logistics workflows • Maintain strong, professional relationships with key logistics partners and external stakeholders • Handle low-volume inbound and outbound phone calls to resolve immediate shipment and delivery challenges

Job Requirements

  • Proven work experience managing end-to-end shipments within a freight forwarding, logistics, or supply chain environment
  • Direct experience handling core shipping documentation including bills of lading, commercial invoices, and packing lists
  • Demonstrated ability to create shipments and actively track daily ETD and ETA milestones
  • Strong background working collaboratively with freight forwarders, shipping lines, carriers, and customs brokers
  • Strong problem-solving skills with the ability to proactively handle shipment delays, capacity constraints, and customs holds
  • Excellent written and verbal English communication skills with a polite and professional phone manner
  • Exceptional attention to detail and strong time management skills when handling multiple concurrent shipments

Benefits

  • Permanent work-from-home set-up
  • Dayshift (Australian Eastern Standard Time business hours
  • Full-time job
  • HMO
  • Annual leave
  • Christmas Bonus equivalent to 1 month's wage (pro-rate)

Related Categories

Related Job Pages

More General Jobs

We Love X logo

SEA Team Lead

We Love X

We're building the number-one comparison affiliate for digital goods! Come and join us! We are hiring!

General2 days ago
Full TimeRemoteTeam 11-50Since 2013H1B No Sponsor

• Lead, coach and support a small team of SEA Managers with a focus on feedback, professional growth and high standards. • Manage a small number of SEA accounts while supporting the wider team with technical guidance and expertise. • Prioritize, delegate and empower, setting clear ownership and accountability across your team. • Act as the SEA subject matter expert, developing best practices and frameworks while driving knowledge sharing across the team. • Own the SEA technology stack and lead the adoption of new tools, platform features and automation opportunities. • Act as the primary point of contact with Google, Microsoft and other SEA partners. • Support performance investigations and root cause analysis, providing SEA expertise where needed. • Collaborate closely with Vertical Managers and stakeholders, ensuring SEA best practices support business objectives and future growth.

Germany
Safe logo

Senior Program Associate, EC

Safe

Safe{Labs}: Building products to make self-custody easy and secure

General2 days ago
Full TimeRemoteTeam 51-200Since 2022

• Serve as a core member of the EC team responsible for day-to-day delivery of the Ameren Illinois Fleet Assessment Program. • Conduct outreach, including phone calls, emails, meetings, and follow-ups, to build a pipeline of program participants. • Support participants in collecting and processing fleet data, including: vehicle inventories, usage patterns, fuel consumption, and maintenance costs, to support comprehensive fleet assessments. • Develop total cost of ownership (TCO) fleet analysis models using the EC’s DRVE tool, review findings with participants, and support decision-making on vehicle prioritization and procurement options. • Track participant progress and support ongoing monitoring of projects to ensure alignment with program goals and timelines. • Provide hands-on support to participating communities and partners as they move from planning to implementation, coordinating closely with Ameren Illinois staff. • Build and maintain strong working relationships with partners across government, utilities, academia, business, and nonprofit sectors. • Facilitate meetings, workshops, and planning sessions with program participants and stakeholders. • Present and represent EC at conferences, webinars, and stakeholder convenings, including developing presentations and highlighting successful implementation narratives. • Facilitate information sharing and connections among stakeholders to advance best practices, program design, and knowledge transfer. • Track relevant federal, state, and local transportation electrification policies, funding opportunities, and industry developments. • Review and synthesize guidance and program documentation to inform outreach, planning, and implementation. • Develop materials such as fact sheets, briefing memos, slide decks, and implementation resources. • Collaborate across EC teams, including Policy, Freight, and Campaigns, on joint tasks, deliverables, and projects. • Support execution and management of EC projects and programs by establishing and monitoring outcomes, deliverables, staffing plans, timelines, and budgets. • Provide regular updates to project partners and relevant stakeholders (e.g., funding organizations, interested parties, government agencies, etc.). • Contribute to monitoring, evaluation, and documentation of program outcomes, lessons learned, and best practices. • As needed, support proposal development and funder and/or client reporting processes including content development, editing, and facilitation of collaborative planning sessions with external partners and internal team members.

Illinois
$59K - $65K / year
Defense Trade Solutions logo

Defense Trade Specialist – Senior/Principal

Defense Trade Solutions

Helping U.S. defense companies advance national security and foreign policy through faster, compliant global operations.

General2 days ago
Full TimeRemoteTeam 11-50Since 2017

• Support the Arms Export Control Act (AECA) needs of our customers. • Work on high-visibility or mission-critical aspects of a given program and perform all functional duties independently. • Oversee the efforts of less senior staff and/or be responsible for the efforts of all staff assigned to a specific job. • Initiates, supervises, and/or develops requirements from a project's inception to conclusion for complex to extremely complex programs. • Provides strategic advice, technical guidance and expertise to program and project staff. • Provides detailed analysis, evaluation and recommendations for improvements, optimization development, and/or maintenance efforts for client-specific or mission critical challenges/issues. • Consult with client to define need or problem, supervise studies and lead surveys to collect and analyze data to provide advice and recommend solutions. • Ability to lead solutions to defense trade problems and provide service to our customers, while also improving upon what was done in the past. • Ability to lead teammates in problem solving, and break down barriers through a high level of communication skills that can simplify problems. • Ability to be a trusted advisor with established relationships with our clients and U.S. Government.

District Of Columbia + 1 moreAll locations: District Of Columbia | Washington
$80K - $120K / year
INDG | Grip logo

Project Lead – Fashion

INDG | Grip

Every Product Playable, Beauty at Scale

General2 days ago
Full TimeRemoteTeam 201-500H1B No Sponsor

• Lead and grow a team of project managers and coordinators, setting clear expectations and a consistent standards for project delivery across the INDG Fashion vertical. • Own end-to-end delivery of complex, multi-disciplinary projects, ensuring timelines, scope, budget and quality are aligned from kick-off through final delivery. • Define, implement and continuously improve project management best practices, tools and workflows that help teams move faster without compromising quality. • Act as the central connector between CGI, production, technology and client teams, anticipating risks and resolving issues before they impact delivery. • Serve as a senior point of contact for key clients, building trusted, long-term relationships grounded in transparency and reliability. • Translate client goals into clear scopes and actionable project plans, providing strategic input that goes beyond execution. • Partner with sales and account teams to identify upsell and account expansion opportunities and help turn them into concrete outcomes. • Monitor project health and progress closely (resourcing, risks, timelines, and delivery quality) and step in decisively when adjustments are needed. • Own revenue progress tracking, forecasting and reporting alignment with vertical lead and finance teams. • Foster a culture of collaboration, ownership and continuous improvement within the project management team.

Netherlands