BGIS is a leading provider of integrated real estate management services, including facilities management, project management, energy & sustainability services, strategic workplace consulting, real estate services and capital planning. Its range of solutions, supported by efficient systems, processes, and people, enables it to create and optimize places that work for its clients. Our company culture includes a robust mix of sound business practices and employee initiatives that promote personal and professional development, work/life balance, health and wellness, and community involvement. The Company is an equal opportunity employer. We believe every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. BGIS is committed to strengthening our diversity through recruiting and retaining minority and women professionals from all backgrounds.
Project Administrator
Location
Canada
Posted
16 hours ago
Salary
C$47.1K - C$58.9K / year
Seniority
Mid Level
No structured requirement data.
Job Description
Project Administrator
BGIS
Role Description The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements. Qualifications - Community college diploma - 1 to 3 years of project administration or administrative work experience - Strong administrative and organizational skills - Ability to provide project administration support - Ability to maintain accurate data - Strong attention to detail and data accuracy - Ability to extract and compile data into reports - Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up - Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications - Demonstrates an interest in pursuing Project Management Institute Accreditation Requirements - Inputs project information into databases and completes project set up process - Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc. - Monitors project progress and timelines and prepares status reports to assist with timely project delivery. - Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems. - Executes the purchase order process. - Reconciles purchase orders to invoices to ensure accuracy. - Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc. - Reviews and communicates risks to Project Managers. - Executes project close out requirements. - Gathers and ensures receipt and sign-off of all project documentations. Files project documentations. - Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid. - Reviews and reconciles actual project expenses against cost estimates. - Other duties as assigned. Benefits - This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. - The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.
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