Senior Event Program Specialist
Location
United Kingdom
Posted
1 day ago
Salary
0
Seniority
Senior
Job Description
Senior Event Program Specialist
HIMSS
• Oversee the logistics on a variety of international events including both meeting and exhibition management • Represent HIMSS as the liaison between external organisations (partners) and vendors on these events • Manage all budget activities related to logistics for all areas of responsibilities including expense allocation/coding and revenue management • Initial point of review for all event and vendor contracts for accuracy, liability and preferred clauses before getting final sign off by VP, International • Serve as support, on select events, including oversight of operational details (hotel, travel, shipping, registration, signage, meeting room logistics, etc) as needed • Work both internally and externally to ensure all parties adhere to deadlines and commitments in order to ensure a successful event • Create, distribute and analyze “Requests for Proposals/Bids” for services and venues as needed for international events • Research, contract and manage hotel blocks for events • Ensure maintenance of historical files for all events • Attend events and provide on-site logistics support as needed • Participate in team rotation for production of hybrid and digital events • Work both internally and externally to arrange and host selected HIMSS webinars and digital meetings.
Job Requirements
- University degree with emphasis on event planning, hotel management or hospitality management preferred
- 3-4 years’ experience in planning meetings and events including contract negotiations, budgetary responsibilities and staff management
- Excellent written and spoken English, with proficiency in other languages a plus
- Self-starter and able to prioritise activities and manage multiple concurrent projects
- Understanding of task interdependencies
- Experience in overseeing projects with moderate level of guidance and direction
- Familiar with typical contract terms and confident to negotiate favorable terms and conditions with venues, partners and others
- Experience to include compiling orders for F&B, AV, meeting room set ups, etc.
- Proficient in Microsoft Word, Excel and PowerPoint; ideally familiar with dedicated project management tools
- Able to undertake travel for site inspections and onsite management of events.
Benefits
- Comprehensive benefits program
- Competitive compensation
- Commitment to career development
- Flexible work arrangements
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