Senior Event Program Specialist

EventsEventsFull TimeRemoteSeniorTeam 201-500H1B No SponsorCompany SiteLinkedIn

Location

United Kingdom

Posted

1 day ago

Salary

0

Seniority

Senior

Bachelor Degree3 yrs expEnglish

Job Description

Senior Event Program Specialist

HIMSS

• Oversee the logistics on a variety of international events including both meeting and exhibition management • Represent HIMSS as the liaison between external organisations (partners) and vendors on these events • Manage all budget activities related to logistics for all areas of responsibilities including expense allocation/coding and revenue management • Initial point of review for all event and vendor contracts for accuracy, liability and preferred clauses before getting final sign off by VP, International • Serve as support, on select events, including oversight of operational details (hotel, travel, shipping, registration, signage, meeting room logistics, etc) as needed • Work both internally and externally to ensure all parties adhere to deadlines and commitments in order to ensure a successful event • Create, distribute and analyze “Requests for Proposals/Bids” for services and venues as needed for international events • Research, contract and manage hotel blocks for events • Ensure maintenance of historical files for all events • Attend events and provide on-site logistics support as needed • Participate in team rotation for production of hybrid and digital events • Work both internally and externally to arrange and host selected HIMSS webinars and digital meetings.

Job Requirements

  • University degree with emphasis on event planning, hotel management or hospitality management preferred
  • 3-4 years’ experience in planning meetings and events including contract negotiations, budgetary responsibilities and staff management
  • Excellent written and spoken English, with proficiency in other languages a plus
  • Self-starter and able to prioritise activities and manage multiple concurrent projects
  • Understanding of task interdependencies
  • Experience in overseeing projects with moderate level of guidance and direction
  • Familiar with typical contract terms and confident to negotiate favorable terms and conditions with venues, partners and others
  • Experience to include compiling orders for F&B, AV, meeting room set ups, etc.
  • Proficient in Microsoft Word, Excel and PowerPoint; ideally familiar with dedicated project management tools
  • Able to undertake travel for site inspections and onsite management of events.

Benefits

  • Comprehensive benefits program
  • Competitive compensation
  • Commitment to career development
  • Flexible work arrangements

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