Manage the accounts payable process by accurately processing invoices, preparing various payment methods, and resolving discrepancies while maintaining strong vendor relationships to support efficient financial operations.

Role Description As part of Softchoice’s Finance team, you will help strengthen our Accounts Payable operations by owning key vendor accounts, resolving issues at the source, and ensuring payments are accurate, timely, and well controlled. You will work closely with cross-functional partners to improve handoffs, support month-end priorities, and bring forward practical ideas that make our processes more efficient, scalable, and resilient. With your curiosity, attention to detail, and continuous improvement mindset, you will help the AP team operate as a trusted, high-performance finance function supporting our business, vendors, and stakeholders across North America. - Own assigned vendor accounts end-to-end, including reconciliations, aged item clean-up, GRIR and ATB aging, and timely issue resolution. - Troubleshoot EDI rejections, invoice holds, system data-flow issues, and incomplete or inaccurate data. - Identify root causes and follow appropriate escalation paths to resolve issues at source. - Review, verify, and process invoices in SAP with a high level of accuracy, ensuring compliance with tax requirements, approvals, company policies, and internal controls. - Enter consolidated Public Cloud vendor invoices, perform three-way reconciliations, and support invoice price variance balance sheet clearing in alignment with month-end cut-offs. - Support month-end close, revenue recognition activities, management reporting, reconciliations, and external audit requests with accurate, complete, and timely information. - Respond to vendor payment inquiries and manage payment term considerations in a way that supports strong vendor relationships, cash flow discipline, and operational excellence. - Partner proactively with Finance, Billings, Customer Operations, Sales, Procurement, and other business teams across North America to resolve issues, improve handoffs, and align AP operations with broader business objectives. - Support fraud prevention controls and approval compliance by identifying risks early and escalating concerns appropriately. - Contribute to continuous improvement, automation, AI, and reporting initiatives that streamline workflows, reduce cycle times, strengthen controls, and improve the AP team member and stakeholder experience. - Maintain SAP AP documentation and procedures to support consistent, compliant, and scalable practices across the team. - Participate in ad hoc projects and team initiatives with a continuous learning mindset, bringing forward practical ideas that help the team operate as a high-performance finance function. Qualifications - 3+ years of progressive accounts payable or finance operations experience, with a strong understanding of AP processes, accrual accounting, and GAAP/IFRS principles. - Post-secondary education in Accounting, Finance, Business, or a related field. - Proficiency in SAP and Excel. - Experience with AI-based invoice processing or RPA is an asset. - Working knowledge of procurement, approval hierarchies, fraud prevention controls, and policy compliance. - Strong analytical and problem-solving skills, with the ability to move beyond identifying what happened to recommending practical corrective actions. - High attention to detail, sound judgment, and a commitment to data integrity, accuracy, and control discipline. - Excellent written and verbal communication skills, with the ability to build proactive, respectful working relationships across cross-functional teams. - A self-starter mindset with strong ownership, accountability, curiosity, and the ability to manage multiple priorities independently while contributing to team success. - A continuous improvement mindset, with the confidence to challenge the status quo, seek efficiencies, and support automation or process enhancement initiatives. Requirements - A reasonable estimate of the current base pay range for this position in Canada is $50,000 to $55,000 annually + 6% as target incentives. - Actual salary will be based on a variety of factors, including location, experience, skill set, education, and related certification. The range for this position in other geographic locations may differ. Benefits - Health and Wellbeing: Medical and Dental Care, Employee & Family Assistance Program - Financial Benefits: RRSP/DPSP Retirement Savings Plan with Company Matching, Life and Disability Insurance - Paid Time Off: Vacation and Sick Leave, Holidays, Parental Leave, Volunteer Days, Bereavement Leave - Additional Perks: Employee Discount Program

Role Description As the Accounts Payable Specialist at Crescent Electric, you will review all Stock invoices from suppliers and follow proper methods and procedures to ensure they are paid in a timely manner. In this role, you will use your effective communication skills to partner with external suppliers and internal managers regarding all aspects of the accounts payable process. - Receives and reviews payables invoices after ascertaining their accuracy. - Works with other departments to ensure timely resolution of discrepancies. - Assists Accounts Payable Supervisor in monitoring queues and establishing a workflow for the AP team to ensure invoices are paid on time, discounts are taken timely, and statements are reconciled. - Ensures all payables are entered following company policies and procedures. Serves as the point of contact for payable questions. - Audits incomplete purchase orders and follows up with appropriate departments to ensure the product is received timely. - Performs data entry of payables information and work queues to complete payment of invoices. - Builds strong professional relationships with internal customers and suppliers to provide superior customer service. - Contacts suppliers and branches to resolve billing discrepancies and other problems related to the delivery of goods. - Understands payables calendar and assists in coordinating the timing of payables distributions. - Assists in training new employees for Accounts Payable. - Communicates with branches, suppliers, and other departments on discrepancies with payables via phone, Zoom, FreshService, email, and trackers. - Reconciles supplier statements. - Updates vendor maintenance records and communicates updates needed for vendor maintenance records. - Assists with answering telephone inquiries; taking messages; filing; photocopying and typing correspondence as needed. Qualifications - High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Requirements - Ten (10) key experience is required. - Outstanding customer service skills. - Proficient computer skills such as Microsoft Excel, Word, and Outlook. Working knowledge of Eclipse is preferred. - Computer literacy, ability to work as part of a team, accuracy, and organizational skills are essential in this position. - Knowledge of basic mathematics. Ability to add, subtract, multiply, and divide mathematical figures. Benefits - Eligibility for health, dental, vision coverage, 401(k) plan, and flexible spending accounts, subject to plan terms. - Eligibility for company-paid benefits such as life insurance, short-term disability, long-term care, and Employee Assistance Program, subject to applicable waiting periods. - Excused Absence time off and Paid Time Off (PTO). - Company-paid holidays. - Other benefits for which you may be eligible include supplemental life insurance, hospital indemnity, and accident and critical illness benefits with cancer coverage. - Employees are eligible for health, dental, vision, and life insurance benefits on the first of the month following 30 days of employment. - Employees who are 21 years of age or older will be automatically enrolled in the company’s 401(k) plan once they achieve 90 days of employment.

• Own end-to-end invoice processing in Bill.com — intake, GL coding, 2-way and 3-way PO matching, approval routing, and payment execution via ACH, wire, check, and international wire • Review and reconcile vendor statements monthly; identify and resolve discrepancies, duplicate payments, and open credits in a timely manner • Manage payment runs on a consistent schedule; ensure all payments are properly authorized, documented, and recorded in Rillet (our GL system of record) • Own 1099 preparation and filing — maintain W-9s and TIN documentation throughout the year, produce accurate 1099-NEC and 1099-MISC filings, and respond to IRS notices as needed • Process invoices across multiple legal entities as international subsidiaries come online — apply the correct entity, currency, and intercompany treatment to each transaction • Support prepaid schedule tracking and AP accrual entries as part of month-end close; flag unprocessed invoices and ensure the books reflect actual obligations • Onboard new vendors from end to end — collect W-9s and banking information, set up vendor records in Bill.com, verify payment details before the first disbursement • Maintain the vendor master with current payment instructions, contact details, and tax documentation; audit the vendor list periodically to identify inactive or duplicate records • Serve as the primary point of contact for vendor payment inquiries — respond accurately and promptly, and escalate disputes or discrepancies to the appropriate internal stakeholder • Monitor and manage the AP inbox; triage incoming invoices, statements, and vendor correspondence so nothing falls through the cracks • Administer the employee expense reimbursement process in Navan — review submissions for policy compliance, coding accuracy, and required receipts; approve or flag exceptions consistently • Manage the corporate card program in coordination with Finance and HR — handle card issuance and termination, monitor spend against policy, and reconcile card transactions monthly • Identify recurring policy violations or process friction and bring solutions to the Senior Accounting Manager — the expense process should get cleaner every quarter, not stay the same • Prepare monthly T&E reporting and variance analysis for department heads and Finance leadership • Prepare and post AP accrual journal entries in Rillet; ensure all invoices received but not yet processed are captured before close • Reconcile the AP subledger to the GL monthly; investigate and resolve any variances before books are closed • Review aged payables and unapplied credits; proactively resolve items before they age beyond 60 days • Support the annual EY audit by preparing AP aging schedules, vendor reconciliations, payment support, and any other documentation requested by auditors