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Remotely

Remotely system for front line operations 🌍 +10,000 users worldwide, managed in +100 cities and +3,500 branches.

General VA – Business Operations Coordinator

Business OperationsBusiness OperationsFull TimeRemoteMid LevelTeam 51-200Since 2023H1B No SponsorCompany SiteLinkedIn

Location

Philippines

Posted

2 days ago

Salary

$1.2K / month

Seniority

Mid Level

High School2 yrs expEnglish

Job Description

General VA – Business Operations Coordinator

Remotely

• Provide day-to-day administrative support across the business • Manage scheduling and appointment coordination • Prepare quotes based on information provided by the business owner • Follow up on outstanding quotes and customer enquiries • Generate, manage, and follow-up invoices • Communicate with customers via phone, email, and other channels • Liaise with suppliers, contractors, and other business contacts as required • Assist with social media administration and content creation • Maintain accurate records and ensure information is up to date • Support process improvements and operational efficiency initiatives • Assist with general business administration and ad hoc tasks

Job Requirements

  • 2-5 years of experience in administration, customer service, operations support, or virtual assistant roles
  • Previous experience supporting clients in AU/US/UK/CA or similar markets highly regarded
  • Strong verbal and written English communication skills
  • Comfortable speaking with customers over the phone
  • Excellent organisational and time management skills
  • Strong attention to detail and ability to manage multiple priorities
  • Proactive and able to work independently
  • Professional and customer-focused approach
  • Experience preparing quotes, invoices, or customer documentation is highly regarded
  • Familiarity with Tradify, ServiceM8, Outlook, Canva, or similar platforms is desirable
  • Experience supporting trades, construction, property, or service-based businesses is beneficial but not essential

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