Oversee and staff the Makerspace lab, provide IT support and training for student staff, assist with library operations, and complete special projects while ensuring excellent customer service and a commitment to diversity.

• Provide administrative support to CVRS leadership. • Manage leadership calendars and scheduling requests. • Coordinate internal and external meetings. • Schedule recurring committee, leadership, and operational meetings. • Prepare meeting agendas and supporting materials. • Distribute meeting invitations and supporting documents. • Record meeting notes and maintain meeting records when requested. • Maintain leadership action item logs. • Track project deliverables and deadlines. • Follow up with team members regarding outstanding tasks. • Monitor completion of assigned action items. • Provide routine status updates to leadership. • Assist with preparation of project dashboards and reports. • Coordinate routing of contracts, agreements, SOPs, policies, and study documents for review and approval. • Track document approvals and signature status. • Maintain document version control. • Assist with collection and organization of leadership approvals. • Support electronic signature workflows. • Monitor and manage shared departmental email accounts. • Route communications to appropriate stakeholders. • Draft routine communications and meeting summaries. • Coordinate follow-up correspondence on behalf of leadership. • Maintain contact lists and distribution groups. • Coordinate leadership meetings, committee meetings, and strategic planning sessions. • Arrange meeting logistics, conference rooms, virtual meeting links, and materials. • Coordinate travel arrangements as needed. • Assist with planning and execution of: Investigator Meetings, Research Summits, Leadership Retreats, Site Manager Meetings, Training Programs, Sponsor Visits, Team Recognition Events. • Coordinate collection of organizational documentation. • Maintain organizational charts and contact directories. • Assist with distribution of network-wide announcements. • Support implementation of operational initiatives. • Prepare routine operational reports. • Compile leadership metrics and meeting materials. • Maintain tracking logs and project status reports. • Assist with creation of PowerPoint presentations and executive summaries. • Support preparation of Board, Executive Committee, and Leadership Team materials. • Track contract review and approval workflows. • Maintain vendor contact information. • Maintain confidentiality of sensitive organizational information. • Follow organizational policies and procedures. • Maintain accurate and organized records. • Participate in process improvement initiatives.

Role Description Join Ten40 Tax, a dynamic and friendly accounting firm dedicated to helping individuals and small businesses thrive. As an Administrative Assistant/Customer Service professional, you'll be at the heart of our mission to provide personalized and accurate tax preparation and financial consulting services. With values like accessibility, accountability, boldness, and challenge guiding us, we're looking for someone who can bring enthusiasm and organization to our team. - Handle client inquiries via phone and email, providing friendly and efficient customer service. - Assist with scheduling both in-person and remote appointments for tax preparation and accounting consultations. - Manage secure document uploads and ensure all client files are organized and accessible for team members. - Support the accounting team with administrative tasks, such as data entry and filing electronic signatures. - Help maintain a welcoming atmosphere in the office and ensure clients feel valued and supported during their visits. Qualifications - High school diploma or equivalent required; some college coursework in business or accounting is a plus. - Excellent verbal and written communication skills to interact effectively with clients and team members. - Proficiency in using office software like Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting software is preferred. - Strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment. - Customer service experience, preferably in a financial or professional services setting, with a focus on maintaining client confidentiality and trust. Benefits - Accommodation - Company car - Company laptop Company Description The company provides services for individuals and small businesses, including tax preparation, tax planning, accounting support, and consulting. According to its website, it offers both in-person and remote appointments, secure document uploads, and electronic signatures for clients.

Provide comprehensive administrative support by managing complex schedules, coordinating travel arrangements, planning events, and maintaining facility areas, ensuring seamless operations for leadership and contributing to overall efficiency.