Provide comprehensive administrative support by managing complex schedules, coordinating travel arrangements, planning events, and maintaining facility areas, ensuring seamless operations for leadership and contributing to overall efficiency.

Administrative Assistant Location: Des Moines, IA Job ID#: 365695 Category: Administrative Position Type Contract Duration 12 Months Job Description Job Title: Administrative Assistant Location: Des Moines, IA Zip Code: 50301 Duration: 12 Months Pay Rate: $19.43/hr. Position is REMOTE We provide a competitive pay and benefits package. This position is offering a pay rate of $ $19.43/hr. however, Belcan considers several factors when extending an offer, including but not limited to education, experience, geographic location, and discipline. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. Job Description: - We are currently searching for an Administrative Assistant specializing in ++++finance support++++ to join the Global Security Services team in Cedar Rapids, IA on a contract basis. The position performs administrative activities in close relationship to the day-to-day work of team leaders and staff. The Administrative Assistant will work in a confidential and highly responsive relationship with department leadership. The position available is currently remote. Key Responsibilities include: - Provide administrative support to staff. Typical support tasks include scheduling meetings, maintaining department calendars and call lists, and supply ordering. - Process financial transactions in SAP / Ariba including purchase requisitions, purchase order management, invoice tracking and processing, and new vendor request management. - Serve as the focal point for the teams in scheduling and coordinating logistics for team meetings and providing other administrative assistance. - Interact with other administrative assistants collaboratively to share knowledge and process improvements.

Administrative Assistant Location: United States, Remote Placement Type: N/A Salary: $31.96-35.96 Hourly This is an exciting opportunity to join a leading healthcare organization, partnered with Aquent, where your work will directly impact the patient experience and the operational efficiency of critical services. We are seeking a highly motivated and detail-oriented individual to play a vital role in ensuring a smooth and accurate start to every patient’s journey. Your meticulous attention to detail and compassionate approach will be crucial in facilitating timely care, upholding privacy standards, and contributing significantly to the overall financial health and seamless functioning of our patient services. This role is at the heart of our commitment to providing exceptional care, and you’ll be instrumental in creating a positive first impression for those seeking our services. To be considered for this role, you must: - Be authorized to work in the United States - Not require sponsorship of any kind for the duration of the assignment - Be able to work on a W-2 basis.  C2C or 1099 is not permitted for this position - Be able to work Pacific Time Zone hours What You’ll Do: You will be at the forefront of patient interaction, managing the essential processes that enable individuals to access care. This includes comprehensive patient intake, ensuring all necessary information is gathered accurately and efficiently. Your daily efforts will directly contribute to a positive patient experience and the operational excellence of our healthcare services. - Complete the patient admission and intake process in accordance with established policies and procedures. - Obtain and accurately document required deductibles, co-payments, and deposits. - Collect necessary signatures on all intake-related documents. - Manage patient belongings following departmental guidelines. - Scan all relevant documentation into electronic systems before the end of your shift. - Utilize various online systems to gather insurance and patient demographic information. - Prioritize tasks effectively during peak periods to enhance customer service, operational efficiency, and financial benefit. - Cultivate strong cooperative relationships with colleagues and clinical staff, providing necessary patient-related materials promptly. - Process updates and communications from clinical teams in a timely manner. - Collaborate effectively within a team environment, offering and seeking assistance as needed, and maintaining high-quality work with minimal supervision. - Deliver sensitive, timely, and appropriate customer service across all patient service areas. - Distribute the Notice of Privacy Practices in compliance with regulations and organizational policy. - Maintain a sensitive, solution-oriented, and professional demeanor at all times. - Actively participate in departmental meetings, workshops, and training sessions. - Foster collaborative working relationships with both internal and external partners, including emergency services and regulatory agencies. - Channel stress constructively to complete tasks and foster a positive work environment. - Ensure office equipment is functional and be proficient in downtime procedures and workaround solutions. - Perform additional duties as assigned to support departmental operations What You’ll Bring - High school diploma. - Typing speed of 30 words per minute. - Proficiency in using multiple computer programs simultaneously. - Excellent verbal and written communication skills. - Strong customer service orientation. - Self-motivation with the ability to prioritize tasks effectively. - Capability to work at both stationary and mobile workstations, accommodating sitting and standing requirements. - Ability to collaborate effectively with a diverse staff in a sensitive and demanding environment. - Flexible availability to accommodate training and work schedules. What Will Set You Apart: - An Associate’s (AA) degree. - Proficiency in a second language. The target hiring compensation range for this role is $31.96 – $35.96 an hour. Compensation is based on several factors, including but not limited to education, relevant work experience, relevant certifications, and location

Staff Assistant Hybrid Locations: Hartford, CT Full time Job Description Explore our high-impact Staff Assistant role supporting the Chief Data, AI & Operations (DAIO) Officer based in our Hartford, CT Home Office! We are seeking an adaptable, highly organized, and proactive professional to join our team. Whether you are an experienced support professional looking to apply your skills in a dynamic executive environment, or an ambitious, high-potential candidate eager to launch your career, this unique opportunity offers direct exposure to the center of The Hartford's technology and growth agenda. Key Responsibilities - Strategic Planning Support & Projects: Assist in the development and execution of strategic initiatives by providing research, analysis and administrative support. Complete other ad hoc duties or special projects as requested, such as executive onboarding and coordinating office moves. - Executive Communication: Coordinates materials for Board, ELT, CEO, President where DAIO EVP is accountable for the materials. Accountable for agenda creation, coordination and meeting facilitation of DAIO SLT bi-weekly meeting. - Executive Calendar Management: Organize and manage complex calendars and schedules for the Chief DAIO Officer, including meeting set-up, invitations, room reservations, technology, and meeting materials. Use decision-making skills to resolve potential schedule conflicts. Proactively manages and coordinates the scheduling of leader meetings related to release management, which may necessitate work for weekend releases. - Staffing/Req Management: Facilitates the comprehensive management of talent requisitions across the organization, ensuring seamless coordination of open requisitions with hiring managers, recruiting, HRBP, Comp, and LPM function. Oversee tracking of requisition statuses and detailed reports to provide actionable insights to leadership. Voice of Frontline, Employee & Customer Initiatives: Partners with Strategy Execution to schedule and coordinate site visits, call listening sessions, focus groups and customer-centric initiatives. - CEO | Board Level Planning: Accountability for planning, preparation and the coordination of ELT agendas for various strategic engagements such as external partner meetings, Silicon Valley visits, bi-monthly Gen AI | Transformation sessions. - Conference & Training Management: Manages External Conference Speaking Process for the broader organization. - Real Estate Management: Partners with Strategy and Innovation team for real estate moves across organization, and act as the liaison between Real Estate and leadership to plan, organize, and facilitate staff moves. - Stakeholder Coordination: Partner with various stakeholders and executive admin staff for the ELT and business leaders to gather data, understand timelines, and coordinate deliverables. - Operational Efficiency: Establish management and leader routines; track key initiatives and deadlines for the leader and executive team, ensuring follow-through and timely execution, inclusive of creating weekend book materials for DAIO EVP. - Large-scale Event Planning: Oversee large-scale event planning, including venue selection, attendee lists, invitations, agendas, catering, and expenses. - Travel and Expense Management: Manage domestic and international travel and expenses, including booking travel arrangements, itineraries/logistics, and processing expense reports. - Standards Development and Leadership: Develop standards and best practices for other administrative staff within Technology & Operations and serve as a leader and role model within that administrative community. - Reporting, Presentation & Document Management: Assists in maintaining distribution lists, organizational charts, and other team-related documents. Maintains DAIO Office of SharePoint site. - Confidentiality and Discretion: Use discretion, confidentiality, and sound judgment to handle C-Level matters. Requires detailed knowledge of Tech & Ops organization as well as company policies and standards. - Technology: Expertly utilizes Microsoft Office, Workday, ARIBA, 365 and other key technologies and systems; acts as the point of contact and resource for other users. - Delegation and Approval: Act as the primary delegate for approving transactions and other related team matters. - Relationship Building: Build great rapport and relationships with functional partners, including the Senior Leadership Team, Finance, Human Resources and the administrative assistant community. Qualifications - Seasoned Assistant: 10+ years of corporate administrative support experience in a high-visibility environment. 5+ years successfully supporting C-Suite/executive leaders (supporting technology executives is highly preferred). - Early Career/High Potential: 1–3 years of professional office experience, professional internships, or a strong track record of high-impact campus leadership (e.g., Student Government, peer advising, or university employment). - Bachelor’s degree preferred or equivalent practical professional experience. - Ability to support multiple competing priorities and execute end-to-end planning for timely delivery of key deliverables to the CEO, Executive Leadership Team, and/or the Board of Directors. - Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. - Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, and Teams) with the agility to quickly learn and adopt new technologies and systems. - Strong organizational skills reflect the ability to perform and prioritize multiple tasks seamlessly with strict attention to detail, data integrity, and accuracy. - Strong written and verbal communication and proofreading skills, with the ability to maintain absolute confidentiality when handling sensitive C-level topics. - Ability to analyze information, identify trends, and develop basic insights to inform leadership actions. - A highly resourceful team player who is equally effective working independently, always maintaining composure and a high degree of professionalism. - Ability to work flexible hours as dictated by the needs of the business for executive projects, weekend releases, and meetings. Compensation The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is: $105,600 - $158,400