• Manage complex diaries and schedules across multiple time zones, ensuring smooth coordination and minimal disruption. • Coordinate domestic and international travel arrangements, including commercial flights, private jets, and helicopter transfers, ensuring all logistics and contingencies are fully planned. • Prepare detailed, end-to-end travel itineraries to ensure efficient, seamless, and well-organised travel experiences. • Liaise with travel agents and service providers on behalf of the client to secure competitive rates while maintaining high service standards. • Provide remote coordination support for private properties, including liaising with on-site staff and contractors as needed. • Manage appointments and calendars, proactively resolving scheduling conflicts and anticipating needs in advance. • Coordinate building, refurbishment, and maintenance projects, tracking progress and ensuring timelines and budgets are met. • Maintain and improve digital filing systems and records to ensure accuracy, organisation, and easy access. • Handle ad hoc tasks and requests with efficiency, discretion, and urgency.

• Email Management: Efficiently manage and prioritize the executive's email correspondence, ensuring timely responses and appropriate follow-ups. • Phone Calls: Handle both inbound and outbound calls as needed • Calendar Management: Maintain and organize complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. (use of Calendly is integrated) • Bookkeeping: Provide light bookkeeping support, including expense tracking, invoice processing, and financial documentation organization. • Marketing Support: Utilize Canva for designing professional and visually appealing presentations, marketing materials, and other collateral as needed. This may include graphics such as thank-you notes, birthday cards, etc. • Social Media: Coordinate a social media calendar to ensure all posts make it to the appropriate medium. • Travel Coordination: Arrange and coordinate travel plans, accommodations, and itineraries for business-related trips. • Document Preparation: Draft and edit correspondence, reports, and other documents on behalf of the executive team. • Meeting Coordination: Prepare meeting agendas, attend meetings as needed, and compile meeting minutes. Ensure effective communication and collaboration within the team. • Project Management: Assist in managing special projects, ensuring they are completed accurately and on time.

• Manage and coordinate calendars, appointments, and meetings. • Handle correspondence and communication on behalf of the executives. • Assist with travel arrangements and expense reporting. • Prepare and organize documents, reports, and presentations. • Coordinate with internal teams and external partners as needed. • Manage tasks to ensure deadlines are met. • Perform general administrative duties to support the smooth operation of the office.

Role Description We are looking for a Personal Assistant for a client to support their family office in a fully remote work setup. This role is ideal for a highly organised, reliable, and detail-oriented professional seeking a long-term work-from-home opportunity supporting an international client. The position requires a high level of trust, discretion, and professionalism, as you will be handling sensitive personal, family, and operational matters. You will report directly to the Head of the Family Office and work closely with the Principal and family members, operating remotely in alignment with London, UK business hours. Key Responsibilities - Manage complex diaries and schedules across multiple time zones, ensuring smooth coordination and minimal disruption. - Coordinate domestic and international travel arrangements, including commercial flights, private jets, and helicopter transfers, ensuring all logistics and contingencies are fully planned. - Prepare detailed, end-to-end travel itineraries to ensure efficient, seamless, and well-organised travel experiences. - Liaise with travel agents and service providers on behalf of the client to secure competitive rates while maintaining high service standards. - Provide remote coordination support for private properties, including liaising with on-site staff and contractors as needed. - Manage appointments and calendars, proactively resolving scheduling conflicts and anticipating needs in advance. - Coordinate building, refurbishment, and maintenance projects, tracking progress and ensuring timelines and budgets are met. - Maintain and improve digital filing systems and records to ensure accuracy, organisation, and easy access. - Handle ad hoc tasks and requests with efficiency, discretion, and urgency. Qualifications - Exceptionally organised with strong attention to detail. - Able to manage multiple priorities calmly and effectively in a fast-paced environment. - Highly discreet, trustworthy, and professional in handling confidential matters. - Strong written and verbal communication skills. - Comfortable working fully remote and aligned with UK/London hours. - Self-motivated, proactive, and reliable in following through on tasks. - Experience supporting international clients, executives, or family offices is an advantage. Benefits - Food Allowance - Government Benefits - 13th Month pay - Work Equipment - Night Differential if applicable (10% of hourly rate) - 20 Leaves (after 6 months) - Holiday pay (200% on Regular holidays; 130% on Special holidays) - Overtime pay (max of 10.25 hrs/day) - Referral bonus (P10,000 if referral passed and stayed with the company for 3 months) - HMO (after 6 months)