• Project Planning & Execution: Develop detailed project plans, including timelines, milestones, and resource allocation to ensure projects are completed efficiently. • Stakeholder Management: Collaborate with internal teams, stakeholders, and external partners to gather requirements, provide updates, and ensure alignment with project goals. • Risk Management: Identify potential project risks and implement mitigation strategies to address challenges proactively. • Budget Oversight: Manage project budgets, track expenditures, and ensure financial resources are utilized effectively. • Performance Monitoring: Track project progress, analyze performance metrics, and provide regular reports to senior management. • Process Improvement: Continuously evaluate and enhance project management processes to improve efficiency and outcomes. • IT Integration: Utilize IT tools and platforms to streamline project workflows, enhance communication, and facilitate data-driven decision-making.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description We're seeking a full-time, detail-oriented, high-energy Project Manager / Meeting Planner with experience in healthcare (pharma, biotech, or med comms). You'll need a proven track record of running successful meetings and projects in fast-paced, high-stakes environments - and love doing it. You must enjoy being of service, value great work, and thrive in a tight-knit, supportive team. We love what we do, and we want someone who shares that passion. Responsibilities - Provide superior client support and onsite management for all assigned on-site virtual meetings in a variety of formats (ad boards, KOL engagements, speaker trainings, etc.) - Provide excellence in planning meetings (pre-planning, onsite execution and post meeting wrap-up) - Act as liaison to expert physicians and high-level clients - Handle end-to-end logistics including venue identification & selection, contract negotiation, travel, budgets, vendor coordination, and meeting materials - Maintain high standards with strong client and vendor relationships at concierge-level service quality - Manage technology vendor for virtual projects - Develop task lists and timelines for projects to guarantee that timelines are met - Lead project timelines, calls, and communications with internal and external stakeholders - Manage post-meeting wrap-ups including budget reconciliations and compliance documentation - Ensure careful accuracy and attention to detail in all work, including financials, reconciliations and compliance - Adapt to changing client procedures and needs, maintaining strong relationships - Proactively seek methods to continuously improve tasks and operational excellence Qualifications - Bachelor's degree in related field preferred or equivalent work experience - 3+ years of relevant experience in healthcare/pharma/biotech meetings - Positive attitude and problem solving orientation a must - Exceptional attention to detail and follow-through - Experience with healthcare and KOL management meetings strongly preferred - Strong communication, time management, and multitasking skills - Self-starter who works well independently and collaboratively - Tech-savvy (Microsoft Office, virtual platforms, cloud tools, mail merges) - Able to travel for live events (25% on ave) and work occasional evenings/weekends - Must love being part of a high-performing, fun, and dedicated team - Capable of making solid and quick judgment calls in a crisis - Ability to prioritize and schedule tasks in fast-paced environment - Still working directly with clients in a responsible, appropriate and service oriented way Benefits - Fun, collaborative, and flexible work culture - Remote work flexibility with about 25% travel (primarily on weekends) including domestic and international - Strong benefits including medical/dental/vision and 401(k) company contributions - Purpose-driven work

• Lead small-scale projects encompassing multiple tasks with a total life cycle budget and complexity comparable to the task order at hand. • Track and coordinate medical device and clinical system interfaces through the project lifecycle. • Formulate and define system scope and objectives in accordance with the customer technical requirements. • Compile and analyze technical data. • Advise client management and customers on complex system projects and activities. • Work closely with customers to define communication systems and equipment requirements. • Provide instruction on and perform and document quality assurance reviews.

• Oversee all phases of multiple projects simultaneously from pre-design through construction observation • Lead technical, business, design, and administrative components of complex residential and hospitality projects • Supervise project teams and delegate tasks effectively to meet deadlines and quality standards • Provide mentorship and technical guidance to junior staff members • Manage client relationships with excellent listening and communication skills • Produce expert-level work in Revit for all project documentation and coordination • Create photorealistic 3D renderings and presentations using Twinmotion, Lumion, or similar platforms • Set up and export models for consultant coordination and client presentations • Coordinate with consultants, contractors, and agency officials throughout project lifecycle • Ensure projects meet firm standards for design excellence and sustainability • Maintain organized project documentation and filing systems • Participate in design development and problem-solving discussions • Conduct site visits and construction observation as needed