University of New Mexico - UNM serves students from across the United States and internationally with a wide variety of academic and degree-path programs. The h
Admin Assistant II
Location
New Mexico
Posted
3 days ago
Salary
$17 - $22 / hour
Seniority
Senior
No structured requirement data.
Job Description
Admin Assistant II
University of New Mexico - UNM
Title: Admin Assistant 2 Location: Albuquerque, NM, United States Work Type: Hybrid Job ID: req36865 Job Description: The Center for Teaching and Learning (CTL) is a unified collective of many excellent initiatives that includes the Student Learning Assistance, Graduate Support, Teaching Support, and Digital Learning. Our department is committed to helping all UNM students - both undergraduate and graduate students - achieve success. CTL is recruiting a highly detail-oriented and customer-friendly administrative assistant to provide clerical and administrative support for all departments. The Admin Assistant 2 is responsible for the coordination of daily administrative activities in a dynamic service unit consisting of 30+ technical and administrative staff across three main operating units. The selected individual will provide administrative support related to purchasing, scheduling, record keeping, communication, and serve as first-level support to ensure department administrative practices align with university, local, state, and federal regulations. We are looking for someone who has strong communication skills and can multi-task in a fast-paced environment with a high degree of professionalism and integrity. This is a full-time, benefits eligible position. Interested candidates should submit a resume and cover letter for consideration. The cover letter should address your experience and career goals as an administrator/manager/leader in the university setting. Your application will not be considered without a cover letter. See the Position Description for additional information: Duties and Responsibilities: - Assists CTL Sr Business Manager with fiscal activities of the organization. This includes supporting the program directors and supervisors with budget analysis and management, processing transfers, allocations, and labor redistributions. - Assists the Data Manager with SharePoint, TutorTrac and other software pertinent to the organization. - Manages CTL daily operations and inventory. - Manages CTL payroll for both staff and students. This will include updating policies/procedures, employee training, projection reports, and time entry. - Manages CTL hiring/HR paperwork for both staff and students. This will include posting positions, collecting application material, submitting all personnel paperwork, employee training, maintaining deadlines, and assisting with advertising. - Acts as the main purchaser for the department that includes both on- and off-campus vendors via PCard, Lobomart, websites, etc. - Prepare and/or edit routine correspondence, including sending reminder emails to unit Directors and all CTL staff to facilitate organization of group meetings. - Purchasing agent for the unit; departmental P-card holder. - Manage updates to department website. - Manage various email accounts including responses to general inquiries. - Coordinating routine document processing in both paper-based and digital systems with accuracy. Maintaining databases to track hospitality and outreach events. - Prepare meeting agendas and meeting minutes/summaries. - Establishes, maintains, processes, and updates of files, records, certificates, and/or other documents. - Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities. - May serve as Campus Security Authority as outlined by the Clery Act. - Performs miscellaneous job-related duties as assigned. This position is currently open to remote hybrid work. After a period of time, the new employee may be eligible for a hybrid remote work (telecommuting) arrangement under the discretion of their supervisor, business needs, and successful completion of training. PayHourly: $17.56 - $22.29 Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs.
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