• Partner closely with C-level executives to manage priorities, optimize time, and ensure alignment to strategic objectives. • Proactively anticipate needs and resolve scheduling and planning conflicts. • Own and manage a complex, high-volume executive calendar, driving prioritization and efficiency across internal and external engagements. • Serve as a liaison across internal teams, leaders, and external partners. • Facilitate clear communication, alignment, and follow-through on key initiatives. • Drive coordination of executive-level initiatives, including training, customer engagements, partner interactions, and business planning activities. • Ensure alignment across stakeholders and timelines. • Manage domestic and international travel planning, ensuring itineraries align with executive priorities and maximize efficiency. • Develop and organize high-quality materials to support executive meetings, including presentations, reports, and communications. • Support execution of key events, offsites, and leadership meetings, ensuring timelines, deliverables, and stakeholder alignment are met.

Role Description The Executive Assistant (EA) plays a critical role in ensuring the efficiency and effectiveness of the Executive Vice President level. This role will report to the Senior Advisor, Office of the CEO, & Board Liaison. They provide high-quality administrative, logistical, and operational support that enables the assigned Executives to focus on strategic priorities. - Manage day-to-day scheduling, meeting coordination, travel arrangements, and information flow. - Collaborate across departments to keep stakeholders aligned and informed. - Uphold the highest standards of professionalism, confidentiality, and accuracy. - Contribute to a consistent, aligned, and service-oriented approach to supporting Executive Leaders. Qualifications - Bachelor’s degree or equivalent experience preferred. - At least 5 years of experience in high-level executive support, ideally supporting at least two C-suite leaders within complex, multi-stakeholder environments. - Experienced executive level support and knowledge of philanthropic/nonprofit sector preferred (3-4 years). - Proficiency with scheduling and collaboration tools and extensive working knowledge of Microsoft Office Suite and Web-based tools. - Excellent verbal, written and interpersonal communication and strong organizational skills. - Demonstrate discretion and sound independent judgment and instincts. - Solid analytical thinking skills to prioritize matters of significance. Requirements - Manage core administrative functions including travel arrangements, expense reports, scheduling meetings, and maintaining executive calendars. - Process and reconcile expenses in Airbase and ensure timely submission and reimbursement. - Manage complex, high-volume calendars: schedule, reschedule, and prioritize meetings. - Arrange end-to-end travel for select stakeholders, ensuring efficient itineraries and contingency plans. - Provide support for projects and function specific tasks, including data entry and maintenance of CRM and tracking systems. - Coordinate logistics, milestones, and stakeholder communications for various projects and special initiatives. - Provide reliable support for internal and external events and key engagements. - Assist with meeting coordination, including scheduling, agenda support, preparation, note-taking, and follow-ups. - Manage access to the executive through thoughtful gatekeeping and prioritization of documents. - Support communications and logistics with precision and care. - Prioritize inquiries, information flow, and incoming requests to support timely decision-making. - Responsible for planning and/or assisting in the coordination of functions such as meetings, retreats, and critical events. - Prepare for meetings and presentations by gathering and analyzing materials. - Operate with strong independence on defined responsibilities while partnering closely with the Senior Advisor. - Navigate multiple competing priorities and deadlines with high accuracy and follow-through. - Communicate effectively without supervision. Benefits - Competitive compensation and benefits package including health coverage. - Retirement benefits. - Paid sick leave, vacation, and holidays. - Tuition reimbursement and access to professional development resources. - Salary range: $85,000 - $100,000 per year. Application Process Applications will be reviewed as received. In order to be considered, all applications must include a cover letter describing your interest and qualifications and your resume. The position will remain open until filled. Rockefeller Philanthropy Advisors celebrates the uniqueness of our staff, our partners, and the communities we serve. We are committed to inclusion with the goal of cultivating a culture of belonging and acceptance.

Role Description This is a remote position. Virtual Rockstar is hiring a full-time Executive Assistant & Compliance Coordinator - Virtual Assistant on behalf of a growing pediatric therapy practice. This role is a blend of executive/administrative support and compliance coordination — managing recurring administrative, HR, and compliance tasks so that leadership can focus on high-level strategy and growth. The ideal candidate is extremely detail-oriented, tech-savvy, and a strong written communicator who can be trusted with sensitive HR, financial, and HIPAA-adjacent information. This is an excellent opportunity for a proactive self-starter who wants to be a true, reliable extension of a small but high-performing leadership team at a mission-driven pediatric healthcare practice. Key Responsibilities - Administrative & Executive Support - Track action items and follow-ups from leadership and staff meetings - Prepare meeting agendas and distribute notes - Maintain document organization and version control on SharePoint - Research topics and compile summary reports as assigned - Draft routine communications from templates - Manage email inbox triage and calendar scheduling for leadership (Phase 2) - Maintain and reformat the SOP and training library on SharePoint - HR & Payroll Administration - Verify productive hours against payroll tracking and flag discrepancies - Launch annual review forms in Paylocity on schedule - Prepare HR documents from templates and maintain organized digital filing - Set up new employees in Practice Pro per onboarding checklist - Monitor Paylocity workflows and run audits to ensure records stay accurate - Compile staff survey results for leadership review - Compliance & Credentialing Support - Run OIG exclusion checks on schedule and file documentation - Maintain a compliance calendar, sending reminders and tracking completion - Conduct quarterly IT system checks using established workflows - Manage CAQH profile maintenance and attestations for clinicians - Monitor licensure and credentialing renewal dates with a tracker and reminders - Run weekly missing documentation and charges reports and notify staff - Operations, Marketing & Patient Experience - Pull and format weekly reports in Excel for leadership review - Coordinate vendor calls and track equipment/facilities issues - Create Canva content for marketing and internal communications - Draft staff newsletters and submit website updates to the marketing team - Maintain patient nurture email sequences and compile satisfaction survey results - Track referral source data and developmental screening submissions Qualifications - Strong executive or administrative assistant background, ideally in healthcare or a similarly regulated industry - Extremely detail-oriented — comfortable double-checking work where errors carry real consequences - Excellent written English communication skills — will draft communications on the practice's behalf - Proactive and reliable — takes ownership without needing constant direction - Tech-savvy and comfortable learning new platforms quickly - Experience with Practice Pro, Paylocity, Canva, or GoHighLevel is a strong advantage - Comfortable handling HIPAA-adjacent and sensitive HR/financial information with discretion - Available and responsive during Eastern Time business hours via Zoom and email Requirements - Extreme attention to detail — errors in payroll, credentialing, or compliance have real consequences - Strong written English communication — must represent the organization professionally - Proactive, reliable, and dedicated — a true self-starter who follows through without prompting Benefits - Competitive salary commensurate with experience. - Opportunities for professional development and growth. - Work in a dynamic and supportive team environment. - Make a meaningful impact by helping to build and strengthen families across the Globe.

• Monitor designated email inboxes for incoming purchase orders. • Review purchase order details for completeness and accuracy. • Enter purchase orders into the company’s order management platform. • Verify customer information, product details, quantities, and pricing as required. • Ensure all orders are processed promptly and accurately. • Maintain accurate records of processed orders. • Update order statuses and related information within company systems. • Identify and report discrepancies, missing information, or order issues. • Follow established procedures for handling order exceptions. • Assist with general order-related administrative tasks as assigned. • Communicate with internal team members regarding order processing concerns. • Maintain organized digital records and documentation. • Support process improvement initiatives when requested.