• Perform bank, sales, and payment reconciliations. • Manage accounts payable and accounts receivable processes. • Reconcile inventory transactions and investigate discrepancies. • Process supplier invoices and prepare payment runs. • Monitor overdue accounts and issue customer statements. • Support month-end activities and maintain accurate records in Xero. • Provide financial updates and recommend process improvements.

Role Description The Bookkeeper will manage the full financial operations lifecycle across daily, weekly, biweekly, and monthly cadences. This role covers everything from transaction monitoring and reconciliation to monthly close, reporting, payroll, and compliance. You will be responsible for maintaining financial accuracy across multiple platforms while proactively identifying discrepancies, forecasting cash flow, and supporting leadership with clear financial insights. This is a high-responsibility role that requires precision, ownership, and the ability to manage recurring financial processes without oversight gaps. Key Responsibilities: - Daily Responsibilities: - Monitor banking portals and financial systems for activity and urgent updates - Review and reconcile Stripe transactions and payouts - Perform daily bank reconciliations and verify card activity - Record and categorize transactions in QuickBooks - Maintain Excel financial trackers and ensure cross-platform accuracy - Track subscriptions, recurring expenses, and spending limits - Review, issue, and follow up on invoices - Update cash flow forecasts and track expected vs. actual payments - Coordinate with Sales to validate pipeline data and client onboarding - Prepare and submit end-of-day P&L reports - Weekly Responsibilities: - Prepare POD-wise performance and capacity updates - Manage financial onboarding and offboarding of employees - Update client billing records and reconcile POD revenue - Track contract status and documentation - Coordinate with tax and legal advisors on compliance matters - Update employee payout data within the P&L - Monthly Responsibilities: - Execute full monthly close in QuickBooks - Generate Cash Flow, P&L, and Variance reports - Prepare executive-level financial summaries - Monitor tax compliance (including 941 filings and deadlines) - Process payroll and commissions - Prepare cash flow movement and liquidity analysis - Produce POD-wise performance reporting - Update company financial scorecard (revenue, margins, churn, KPIs) - Manage recurring payments and international transfers - Support executive financial administration where required Qualifications - 3+ years of bookkeeping or financial operations experience - Strong proficiency in QuickBooks Online - Advanced Excel skills (formulas, pivot tables, financial modeling) - Experience managing Accounts Receivable and Accounts Payable - Payroll processing experience - Understanding of tax compliance fundamentals (including 941 filings) - Ability to generate P&L, Cash Flow, Variance Analysis, and Forecast reports Tools & Platforms - QuickBooks Online - Rho (Banking & Card Management) - Stripe - Excel (Advanced level required) - ClickUp - Google Workspace - Slack - Airtable - PandaDoc - Nu Bank Benefits - 🌎 Remote-First Company: Work from anywhere in the world. We believe talent has no borders. - 🌴 Unlimited Paid Time Off (PTO): We trust our team to manage their time and recharge when needed. - 📈 Growth & Career Development Plan: Clear career progression, continuous learning, and opportunities to grow with the company. - 🚀 High-Performance Global Team: Collaborate with top talent from around the world in a fast-paced, high-impact environment. - 🏆 Winning Mentality: We set ambitious goals, take ownership, and celebrate success together.

• Responds timely to account team requests in resolving client issues and related questions. • Assists in producing client proposals, analysis and presentations as may be necessary. • Assist in managing the billing and receivable activity on specific accounts. • Establishes, maintains, and updates files, databases, records, and/or other documents for accounts. • Interacts with senior level managers and clients. • May participate in client meetings and group presentations. • Review, prepare and execute bonds. • Manages open items lists. • Involved in monitoring and updating renewal action plan or strategy to assist in ensuring compliance. • Solves problems regarding client issues.

• Manage Accounts Receivable (AR) • Manage Accounts Payable (AP) • Process billing and invoicing • Perform bank and account reconciliations • Manage incoming bills and payment schedules • Maintain accurate financial records • Update and manage bookkeeping systems • Pull reports and financial information when required • Ensure nothing falls behind or gets paid late • Identify discrepancies and proactively resolve issues