• Source and purchase merchandise for multiple events and e-commerce initiatives • Manage domestic and international vendors (U.S., Mexico, China), including timelines, negotiations, and relationship-building • Evaluate vendor practices to ensure alignment with sustainability goals and ethical production • Track receipts, maintain accurate records, and manage invoice coding and payment timelines • Conduct cost analyses and propose cost-saving strategies and sourcing efficiencies • Research and stay current on international tariffs and import/export regulations based on event location (e.g. U.S., Mexico, China) to ensure efficient and cost-effective purchasing decisions • Research materials, production timelines, and shipping logistics to make sustainability-driven decisions • Make location-specific sourcing decisions to minimize carbon footprint (e.g. sourcing closer to event locations) • Stay current on sustainability trends in apparel, packaging, and logistics to drive future improvements • Build and manage Shopify product listings, collections, and inventory tracking • Coordinate product launches and fulfillment logistics with internal teams • Monitor online inventory and recommend reorders or restocks • Work closely with our graphic design team to align on product specs, printing limitations, and production timelines • Provide guidance on garment selection, decoration methods, and production capabilities • Maintain product knowledge across categories (apparel, accessories, packaging, etc.)

• Manage the founder's inbox end-to-end, including prioritizing communications, drafting responses, and ensuring important items receive timely attention • Maintain inbox organization and support the goal of consistently reaching inbox-zero • Own calendar management, including scheduling meetings, coordinating across multiple time zones, and protecting focus time • Anticipate scheduling conflicts and proactively resolve issues before they impact priorities • Support travel planning, meeting preparation, and other executive administrative needs as required • Manage the founder's LinkedIn presence with a high degree of discretion and professionalism • Draft and schedule occasional LinkedIn content aligned with the founder's voice and brand • Manage connection requests and inbound messages • Escalate sensitive communications for review and approval before action • Ensure all external communications maintain a thoughtful and conservative approach • Support outbound business development efforts within the construction sector • Research, identify, and qualify prospective customers and strategic design partners • Draft personalized outreach and follow-up sequences • Maintain CRM accuracy and ensure prospect information remains organized and up to date • Monitor and nurture warm opportunities to prevent promising conversations from going cold • Collaborate closely with the founder to continuously improve outreach effectiveness • Act as a central point of coordination across a small, fast-moving team • Track action items, project timelines, and operational priorities • Coordinate internal meetings, team rituals, and company events • Assist with offsite planning, logistics, and team communications • Help ensure cross-functional initiatives stay organized and moving forward

Title: Senior Executive Assistant & Office Operations Location: Stamford, Connecticut, United States Hybrid Job Description: About Beeline Medicines: Beeline Medicines is a clinical‑stage biotechnology company focused on developing and delivering category-leading precision therapies to transform the lives of people living with autoimmune and inflammatory diseases. With a portfolio of potential best-in-class and first-in-disease therapeutic candidates that directly target key pathways governing dysregulated immunological and inflammatory responses, the Company is developing medicines that have the opportunity to provide durable, life-changing impact. Led by an established executive team and backed by world-class life science investors, each day Beeline Medicines is determined to bring the scientific rigor and operational excellence to get to what matters for patients – realizing a world where people with immune-mediated diseases can live life fully. Job Summary: The Senior Executive Assistant & Office Operations is a senior level, highly trusted partner supporting the President & Chief Operating Officer and working closely with the leadership team across Corporate Development, Communications, and Investor Relations. This role requires exceptional organizational judgment, executive presence, and the ability to operate seamlessly in fast paced, highly visible, and externally facing settings. In addition to executive support, this role serves as the primary owner of office operations and facilities management for the Greater NYC location, partnering closely with the Director, Corporate & Administrative Services on workplace planning, construction, branding initiatives, and employee experience. This position is part of Beeline Medicines’ broader Executive Assistant team and is expected to flex in supporting firmwide priorities and events. Work Arrangement & Location: Hybrid - This position follows a hybrid work schedule, requiring a minimum of two (2) days on-site per week — currently designated as Tuesday and Wednesday. Additional on-site days may be required based on business needs, team priorities, or leadership direction. Essential Duties and Responsibilities: - Provide primary support to the President & Chief Operating Officer and works closely with Corporate Development, Communications & Investor Relations, and functional leaders across the organization. - Manage complex, dynamic calendars with global time zone considerations, proactively anticipating scheduling needs and conflicts. - Coordinate high-priority meetings including investor engagements, internal leadership sessions, and external commitments. - Plan and execute complex domestic and international travel aligned with executive priorities. - Serve as a key liaison with internal leaders, board members, investors, external partners, and peer executive assistants. - Prepare executive-level materials including agendas, briefings, and correspondence. - Coordinate logistics for investor meetings, roadshows, and industry conferences, including hotel room blocks, AV, meeting space, F&B, and on-site execution. - Track timelines, deliverables, and vendor relationships for external engagements. - Partner with Communications, IR, and Corporate Development to ensure consistent execution and messaging alignment. - Serve as the primary point of contact for all facilities and office operations at assigned office. - Manage office and pantry supply inventory to support a positive employee experience. - Coordinate fire, safety, and building inspections; ensure compliance with applicable standards. - Oversee routine maintenance, vendor coordination, and building work orders. - Partner with the Director, Corporate & Administrative Services on construction and buildout projects, branding and signage, workspace planning, furniture configuration, and office moves. - Perform other duties and responsibilities as assigned Qualifications: - Education: Bachelor's degree or equivalent professional experience required. - Minimum of 15 years of experience supporting C-suite executives and senior leadership in fast-paced, global environments. - Prior experience in biotechnology, life sciences, or a related industry preferred. - Demonstrated success supporting externally facing leaders in investor relations or corporate development contexts preferred - Advanced proficiency in Microsoft Office suite, including Outlook, Word, Excel, and PowerPoint. - Experience with DocuSign, SharePoint, Coupa, SAP, and Concur or comparable expense management platforms. - Comfortable adopting new technologies; familiarity with AI-enabled productivity tools such as Microsoft Copilot is a plus - Operates with a high degree of autonomy and ownership, functioning as a trusted extension of executive leadership in both internal and external settings. - Anticipates organizational needs before they surface, proactively identifying risks, gaps, and opportunities to keep executive priorities on track. - Self-directed and confident, with the ability to orient quickly in ambiguous or fast-moving environments. - Communicates with clarity, precision, and discretion across all levels of the organization, tailoring style and tone to audience and context. - Navigates sensitive information with professionalism and strict confidentiality, exercising discretion in all written and verbal interactions. - Highly effective interpersonally; able to build trusted relationships with executives, cross-functional teams, vendors, and external partners. Salary Range: The expected salary range for this position varies by location and will be communicated based on the country or region in which the selected candidate is hired. Actual pay will be determined based on experience, qualifications, location, and other job-related factors permitted by applicable local law. A discretionary annual bonus and long-term incentive award (e.g., equity) may be available based on individual and Company performance. Salary Range $133,000 - $150,550 USD Benefits: We offer a comprehensive benefits package tailored to the country and region in which you are hired, in compliance with local laws and practices. Benefits may include, but are not limited to: - Competitive health and wellness coverage (structure and premiums vary by country) - Paid time off, public holidays, and additional leave entitlements in accordance with local requirements - Flexible work arrangements / hybrid schedule Benefits vary by location and are subject to eligibility requirements, local regulations, and plan terms. Specific benefit details applicable to your country or region will be provided during the offer process. Equal Employment Opportunity: Beeline Medicines is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. Privacy Upon submission of this form I understand that Beeline Medicines is based in the United States and personal data submitted in the form will be transferred and accessed in the U.S., Information about Beeline Medicines privacy practices can be found at Privacy Policy - Beeline Medicines

Title: Sr. Executive Assistant Location: 15 Francis Street Boston (Carrie Clinics Pearl Building) time type Full time job requisition id RQ4058688 Job Description: Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Provides high-level administrative, operational, and strategic support to the Chief of MGB Thoracic Surgery, a system-wide leadership role spanning multiple academic medical centers. This role requires advanced executive assistant capabilities, exceptional judgment, discretion, and the ability to operate independently in a complex, matrixed academic health system. The Executive Assistant serves as a trusted partner to the Chief, supporting clinical, academic, research, and administrative priorities across the MGB Thoracic Surgery enterprise. Qualifications Essential Functions - Provide comprehensive executive-level administrative support to the Chief of MGB Thoracic Surgery, including proactive calendar management, strategic scheduling, and prioritization of competing system-wide demands. - Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries. - Serve as a central coordination point across MGB entities (e.g., MGH, BWH, system offices), facilitating communication on behalf of the Chief with physicians, senior administrators, and external partners. - Draft, edit, and manage confidential correspondence, executive summaries, presentations, letters and reports related to clinical operations, academic programs, research initiatives, and strategic integration efforts. - Manage travel arrangements, itineraries, and logistics for internal and external engagements, including conferences, academic meetings, and system leadership activities. - Maintains chief’s current CV information - Monitors chief’s state license, DEA/MSCR certification, and Society Memberships and renew when necessary - Coordinate any special functions requested by chief - Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and integrity; frequently handle matters of strategic, financial, personnel, and reputational importance. - Track priorities, deadlines, and deliverables for the Chief; follow up independently to ensure timely execution of action items across multiple workstreams. - Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chief and designated leadership activities. - Remain knowledgeable of MGB policies, procedures, and governance structures; interpret and communicate the Chief’s intent accurately to diverse stakeholders. - Partner closely with other senior administrative leaders and executive assistants across MGB to ensure alignment, coordination, and smooth execution of system-wide initiatives. - Provide guidance, orientation, and informal leadership to other administrative staff as needed, particularly in the context of integration, new initiatives, or leadership transitions. - Complete routine and non-routine tasks with minimal supervision, exercising sound judgment and initiative in a fast-paced, high-expectation environment. - projects assigned by chief, AD, Manager, etc (recruitment, promotions, other projects and evens as assigned) - Research assistance and coordination with Research Manger on behalf of Chief; tasks as simple as literature searches to assisting in editing and preparation for publication, to monitoring financial accounts and creating budgets Education Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience - Experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required - Demonstrated experience supporting leaders with system-level, multi-site, or matrixed responsibilities strongly preferred. Knowledge, Skills and Abilities - Highly proficient/advanced administrative and executive support skills, including expert use of office and collaboration applications. - Exceptional written and verbal communication skills, with the ability to proofread, edit, and synthesize complex information for executive audiences. - Strong organizational skills with the ability to manage multiple high-priority initiatives simultaneously. - Ability to exercise independent judgment, anticipate needs, and proactively resolve issues within established guidelines. - Demonstrated professionalism and poise when handling sensitive, complex, and confidential matters. - Advanced ability to manage complex communications, including high-level phone calls and inquiries requiring discretion and judgment. - Strong problem-solving, troubleshooting, and analytical skills. - Basic math and bookkeeping knowledge, including expense management and reconciliation. - Working knowledge of medical terminology and familiarity with academic medicine, clinical operations, and healthcare finance strongly preferred. - Ability to build effective working relationships across diverse clinical, academic, and administrative stakeholders. - Demonstrated leadership behaviors, including the ability to guide, orient, and support other administrative staff in a team-based environment. - Proficient with a wide range of computer applications and emerging technologies, including advanced use of productivity software, electronic health records, and artificial intelligence tools to streamline workflows and enhance decision-making. This role is critical to the success of the MGB Thoracic Surgery enterprise and requires a high degree of trust, flexibility, discretion, and commitment to excellence. The Executive Assistant is expected to function as an extension of the Chief, representing the office with professionalism and credibility at all times. Additional Job Details (if applicable) Physical Requirements - Standing Occasionally (3-33%) - Walking Occasionally (3-33%) - Sitting Constantly (67-100%) - Lifting Occasionally (3-33%) 20lbs - 35lbs - Carrying Occasionally (3-33%) 20lbs - 35lbs - Pushing Rarely (Less than 2%) - Pulling Rarely (Less than 2%) - Climbing Rarely (Less than 2%) - Balancing Occasionally (3-33%) - Stooping Occasionally (3-33%) - Kneeling Rarely (Less than 2%) - Crouching Rarely (Less than 2%) - Crawling Rarely (Less than 2%) - Reaching Occasionally (3-33%) - Gross Manipulation (Handling) Constantly (67-100%) - Fine Manipulation (Fingering) Frequently (34-66%) - Feeling Constantly (67-100%) - Foot Use Rarely (Less than 2%) - Vision - Far Constantly (67-100%) - Vision - Near Constantly (67-100%) - Talking Constantly (67-100%) - Hearing Constantly (67-100%) Remote Type Hybrid Work Location 15 Francis Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $27.95 - $40.70/Hourly Grade 6 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: 2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.