Title: Sr. Executive Assistant Location: 15 Francis Street Boston (Carrie Clinics Pearl Building) time type Full time job requisition id RQ4058688 Job Description: Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Provides high-level administrative, operational, and strategic support to the Chief of MGB Thoracic Surgery, a system-wide leadership role spanning multiple academic medical centers. This role requires advanced executive assistant capabilities, exceptional judgment, discretion, and the ability to operate independently in a complex, matrixed academic health system. The Executive Assistant serves as a trusted partner to the Chief, supporting clinical, academic, research, and administrative priorities across the MGB Thoracic Surgery enterprise. Qualifications Essential Functions - Provide comprehensive executive-level administrative support to the Chief of MGB Thoracic Surgery, including proactive calendar management, strategic scheduling, and prioritization of competing system-wide demands. - Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries. - Serve as a central coordination point across MGB entities (e.g., MGH, BWH, system offices), facilitating communication on behalf of the Chief with physicians, senior administrators, and external partners. - Draft, edit, and manage confidential correspondence, executive summaries, presentations, letters and reports related to clinical operations, academic programs, research initiatives, and strategic integration efforts. - Manage travel arrangements, itineraries, and logistics for internal and external engagements, including conferences, academic meetings, and system leadership activities. - Maintains chief’s current CV information - Monitors chief’s state license, DEA/MSCR certification, and Society Memberships and renew when necessary - Coordinate any special functions requested by chief - Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and integrity; frequently handle matters of strategic, financial, personnel, and reputational importance. - Track priorities, deadlines, and deliverables for the Chief; follow up independently to ensure timely execution of action items across multiple workstreams. - Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chief and designated leadership activities. - Remain knowledgeable of MGB policies, procedures, and governance structures; interpret and communicate the Chief’s intent accurately to diverse stakeholders. - Partner closely with other senior administrative leaders and executive assistants across MGB to ensure alignment, coordination, and smooth execution of system-wide initiatives. - Provide guidance, orientation, and informal leadership to other administrative staff as needed, particularly in the context of integration, new initiatives, or leadership transitions. - Complete routine and non-routine tasks with minimal supervision, exercising sound judgment and initiative in a fast-paced, high-expectation environment. - projects assigned by chief, AD, Manager, etc (recruitment, promotions, other projects and evens as assigned) - Research assistance and coordination with Research Manger on behalf of Chief; tasks as simple as literature searches to assisting in editing and preparation for publication, to monitoring financial accounts and creating budgets Education Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience - Experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required - Demonstrated experience supporting leaders with system-level, multi-site, or matrixed responsibilities strongly preferred. Knowledge, Skills and Abilities - Highly proficient/advanced administrative and executive support skills, including expert use of office and collaboration applications. - Exceptional written and verbal communication skills, with the ability to proofread, edit, and synthesize complex information for executive audiences. - Strong organizational skills with the ability to manage multiple high-priority initiatives simultaneously. - Ability to exercise independent judgment, anticipate needs, and proactively resolve issues within established guidelines. - Demonstrated professionalism and poise when handling sensitive, complex, and confidential matters. - Advanced ability to manage complex communications, including high-level phone calls and inquiries requiring discretion and judgment. - Strong problem-solving, troubleshooting, and analytical skills. - Basic math and bookkeeping knowledge, including expense management and reconciliation. - Working knowledge of medical terminology and familiarity with academic medicine, clinical operations, and healthcare finance strongly preferred. - Ability to build effective working relationships across diverse clinical, academic, and administrative stakeholders. - Demonstrated leadership behaviors, including the ability to guide, orient, and support other administrative staff in a team-based environment. - Proficient with a wide range of computer applications and emerging technologies, including advanced use of productivity software, electronic health records, and artificial intelligence tools to streamline workflows and enhance decision-making. This role is critical to the success of the MGB Thoracic Surgery enterprise and requires a high degree of trust, flexibility, discretion, and commitment to excellence. The Executive Assistant is expected to function as an extension of the Chief, representing the office with professionalism and credibility at all times. Additional Job Details (if applicable) Physical Requirements - Standing Occasionally (3-33%) - Walking Occasionally (3-33%) - Sitting Constantly (67-100%) - Lifting Occasionally (3-33%) 20lbs - 35lbs - Carrying Occasionally (3-33%) 20lbs - 35lbs - Pushing Rarely (Less than 2%) - Pulling Rarely (Less than 2%) - Climbing Rarely (Less than 2%) - Balancing Occasionally (3-33%) - Stooping Occasionally (3-33%) - Kneeling Rarely (Less than 2%) - Crouching Rarely (Less than 2%) - Crawling Rarely (Less than 2%) - Reaching Occasionally (3-33%) - Gross Manipulation (Handling) Constantly (67-100%) - Fine Manipulation (Fingering) Frequently (34-66%) - Feeling Constantly (67-100%) - Foot Use Rarely (Less than 2%) - Vision - Far Constantly (67-100%) - Vision - Near Constantly (67-100%) - Talking Constantly (67-100%) - Hearing Constantly (67-100%) Remote Type Hybrid Work Location 15 Francis Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $27.95 - $40.70/Hourly Grade 6 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: 2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Role Description Care Options For Kids is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior executives and leadership teams. This remote position plays a critical role in ensuring efficient executive operations, effective communication, and seamless coordination of business activities across multiple departments. The Executive Assistant will manage calendars, coordinate meetings, arrange travel, prepare reports and presentations, handle confidential information, and support executive-level projects. The ideal candidate is a self-starter with exceptional organizational abilities, strong communication skills, and the ability to manage competing priorities in a fast-paced healthcare environment. This role offers an opportunity to work closely with executive leadership while contributing to the mission of improving healthcare services for children and families nationwide. Key Responsibilities - Executive Support - Manage complex executive calendars, appointments, meetings, and scheduling priorities. - Coordinate internal and external meetings, including preparation of agendas, meeting materials, and follow-up action items. - Serve as a primary point of contact between executives, employees, healthcare partners, vendors, and stakeholders. - Draft, proofread, and edit correspondence, reports, presentations, and executive communications. - Handle confidential and sensitive information with professionalism and discretion. - Administrative Operations - Organize and maintain electronic files, records, and documentation systems. - Prepare meeting minutes, executive summaries, reports, and presentations. - Monitor deadlines and ensure timely completion of projects and assignments. - Support policy documentation, operational procedures, and process improvements. - Assist with budget tracking, expense reporting, and invoice management. - Project Coordination - Coordinate cross-functional projects and administrative initiatives. - Track project milestones, deliverables, and action items. - Collaborate with leadership teams to ensure smooth execution of organizational priorities. - Assist with strategic planning meetings and executive-level initiatives. - Support special projects assigned by executive leadership. - Communication & Relationship Management - Manage high-volume email correspondence and telephone communications. - Build professional relationships with internal and external stakeholders. - Coordinate virtual meetings, webinars, leadership events, and organizational activities. - Ensure prompt and professional responses to inquiries and requests. - Promote positive communication and collaboration across departments. - Remote Office Management - Utilize digital collaboration tools to support remote operations. - Maintain accurate records and organizational systems in a virtual environment. - Support remote workforce communication and administrative needs. - Identify opportunities to improve workflow efficiency and productivity. Qualifications - Associate degree, Bachelor's degree, or equivalent professional experience in Business Administration, Healthcare Administration, Communications, or a related field. - Minimum of 3 years of experience in an Executive Assistant, Administrative Assistant, Office Manager, or related administrative support role. - Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams. - Excellent written and verbal communication skills. - Demonstrated ability to manage multiple priorities and deadlines. - Strong organizational and time-management abilities. - Ability to maintain confidentiality and exercise professional judgment. - Experience working independently in a remote environment. - Strong attention to detail and accuracy. Preferred Qualifications - Experience supporting senior executives or C-suite leaders. - Experience within healthcare, healthcare administration, home health, pediatric healthcare, or related industries. - Knowledge of project coordination and business operations. - Experience using scheduling, collaboration, and project management software. - Familiarity with healthcare compliance and privacy standards. - Experience preparing executive reports, presentations, and business correspondence. Core Competencies - Executive Administration - Calendar Management - Meeting Coordination - Travel Coordination - Administrative Support - Executive Operations - Business Communications - Microsoft Office Suite - Virtual Collaboration - Project Coordination - Time Management - Organizational Skills - Confidential Information Management - Healthcare Administration - Problem Solving - Stakeholder Management - Process Improvement - Remote Team Support Work Environment - Fully remote position within approved U.S. states. - Standard business hours with occasional flexibility based on executive schedules. - Fast-paced, collaborative healthcare environment. - Frequent interaction with executive leadership and cross-functional teams. - Primarily computer-based work requiring strong organizational and communication skills. Benefits - Medical, dental, and vision insurance - 401(k) retirement savings plan with company match - Paid time off (PTO) and paid holidays - Remote work flexibility - Employee wellness and assistance programs - Professional development and leadership training - Career growth opportunities within a growing healthcare organization - Life and disability insurance - Employee recognition programs - Technology equipment provided for remote work

• Provide comprehensive administrative support to the client’s Executive team • Manage and prioritize emails and phone calls • Schedule meetings and record minutes as needed • Prepare reports and presentations • Assist with project management tasks • Scheduling and booking flights and hotels for the executive • Prepare business documents and month-end reports.

Title: Front Desk Receptionist - Part Time - Bilingual Spanish Location: Lewisville United States Job Description: Company Description America's Best is part of National Vision, one of the largest optical retailers in the United States. The America’s Best brand continues to grow with over 1,000 stores and counting. Each location combines both parts of the optical equation – eyewear and eye care – into one excellent experience at a single low price. At National Vision, we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible. As the face of our stores, Receptionists are responsible for greeting and welcoming customers in a friendly manner as soon as they arrive at the store. They keep organized patient records and help patient schedules flow smoothly. They’re the glue to our operations, helping everyone to stay on track. The role provides prompt, courteous service to customers either on the phone or in person. How would you like Sundays off? Yes, every Sunday we’re closed! Job Description What would you do? – The Specifics - Ensures high quality customer service while following all safety protocols. - Ensures a smooth flow of customers through the store. - Answers, screens, and forwards incoming phone calls in accordance with National Vision protocol. - Processes and understands managed care plans while obtaining document information from the insurance company as needed. - Provides customers basic and accurate information. - Schedules and confirms appointments, follow-up visits and classes. - Files all patient records daily and pulls patient files for the next day's appointments. - Checks order status and notifies customers when orders are in or of any delays. - Keeps reception area tidy and presentable with all necessary materials. - Receives, sorts, distributes daily mail/deliveries and maintains inventory of office supplies. - Participates in regularly scheduled mandatory communication meetings. Qualifications Are you the right fit? – The Suitable Talent - Fluent in reading and speaking both English and Spanish. - Experience as a Receptionist, Front Office Representative or similar role preferred but not required. - 0-2 years related experience or training preferred. - Experience handling multiple phone lines preferred. - Strong customer service skills required - Strong organizational skills required Education: High School Diploma or equivalent. Additional Information At National Vision, we reward hard work with competitive pay, bonus opportunities, and a benefits package to support you and your family now and in the future.  Our Benefits Include: - 401k retirement savings with company match and stock purchase plan - Paid sick time - Parental leave - Employee eyewear discount - College scholarship program Focus on Professional Growth and Career Fulfillment: - Training programs available - Access to educational courses - Emphasis on internal promotions and career advancement At National Vision, you’ll enjoy more than just a job – you’ll have the chance to thrive in a rewarding career, surrounded by a supportive team and endless opportunities for growth. Join us today and see your future clearly!