Care Options for Kids

Role Description Care Options For Kids is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior executives and leadership teams. This remote position plays a critical role in ensuring efficient executive operations, effective communication, and seamless coordination of business activities across multiple departments. The Executive Assistant will manage calendars, coordinate meetings, arrange travel, prepare reports and presentations, handle confidential information, and support executive-level projects. The ideal candidate is a self-starter with exceptional organizational abilities, strong communication skills, and the ability to manage competing priorities in a fast-paced healthcare environment. This role offers an opportunity to work closely with executive leadership while contributing to the mission of improving healthcare services for children and families nationwide. Key Responsibilities - Executive Support - Manage complex executive calendars, appointments, meetings, and scheduling priorities. - Coordinate internal and external meetings, including preparation of agendas, meeting materials, and follow-up action items. - Serve as a primary point of contact between executives, employees, healthcare partners, vendors, and stakeholders. - Draft, proofread, and edit correspondence, reports, presentations, and executive communications. - Handle confidential and sensitive information with professionalism and discretion. - Administrative Operations - Organize and maintain electronic files, records, and documentation systems. - Prepare meeting minutes, executive summaries, reports, and presentations. - Monitor deadlines and ensure timely completion of projects and assignments. - Support policy documentation, operational procedures, and process improvements. - Assist with budget tracking, expense reporting, and invoice management. - Project Coordination - Coordinate cross-functional projects and administrative initiatives. - Track project milestones, deliverables, and action items. - Collaborate with leadership teams to ensure smooth execution of organizational priorities. - Assist with strategic planning meetings and executive-level initiatives. - Support special projects assigned by executive leadership. - Communication & Relationship Management - Manage high-volume email correspondence and telephone communications. - Build professional relationships with internal and external stakeholders. - Coordinate virtual meetings, webinars, leadership events, and organizational activities. - Ensure prompt and professional responses to inquiries and requests. - Promote positive communication and collaboration across departments. - Remote Office Management - Utilize digital collaboration tools to support remote operations. - Maintain accurate records and organizational systems in a virtual environment. - Support remote workforce communication and administrative needs. - Identify opportunities to improve workflow efficiency and productivity. Qualifications - Associate degree, Bachelor's degree, or equivalent professional experience in Business Administration, Healthcare Administration, Communications, or a related field. - Minimum of 3 years of experience in an Executive Assistant, Administrative Assistant, Office Manager, or related administrative support role. - Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams. - Excellent written and verbal communication skills. - Demonstrated ability to manage multiple priorities and deadlines. - Strong organizational and time-management abilities. - Ability to maintain confidentiality and exercise professional judgment. - Experience working independently in a remote environment. - Strong attention to detail and accuracy. Preferred Qualifications - Experience supporting senior executives or C-suite leaders. - Experience within healthcare, healthcare administration, home health, pediatric healthcare, or related industries. - Knowledge of project coordination and business operations. - Experience using scheduling, collaboration, and project management software. - Familiarity with healthcare compliance and privacy standards. - Experience preparing executive reports, presentations, and business correspondence. Core Competencies - Executive Administration - Calendar Management - Meeting Coordination - Travel Coordination - Administrative Support - Executive Operations - Business Communications - Microsoft Office Suite - Virtual Collaboration - Project Coordination - Time Management - Organizational Skills - Confidential Information Management - Healthcare Administration - Problem Solving - Stakeholder Management - Process Improvement - Remote Team Support Work Environment - Fully remote position within approved U.S. states. - Standard business hours with occasional flexibility based on executive schedules. - Fast-paced, collaborative healthcare environment. - Frequent interaction with executive leadership and cross-functional teams. - Primarily computer-based work requiring strong organizational and communication skills. Benefits - Medical, dental, and vision insurance - 401(k) retirement savings plan with company match - Paid time off (PTO) and paid holidays - Remote work flexibility - Employee wellness and assistance programs - Professional development and leadership training - Career growth opportunities within a growing healthcare organization - Life and disability insurance - Employee recognition programs - Technology equipment provided for remote work