• Maintain accurate financial records, including accounts payable and receivable • Reconcile bank, credit card, and payment processor accounts (Shopify, Stripe, PayPal, Amazon, etc.) • Track sales, refunds, chargebacks, fees, and taxes • Record and reconcile inventory-related transactions • Prepare monthly financial reports (P&L, balance sheet, cash flow) • Assist with sales tax/VAT reporting and compliance • Support payroll processing and expense tracking • Collaborate with management and CPA for month-end and year-end close

• Eigenverantwortliche Betreuung der Finanzbuchhaltung in den Bereichen Kreditoren, Debitoren und Sachkonten • Prüfung, Kontierung und Buchung von Eingangsrechnungen • Erstellung von Zahlläufen sowie Verbuchung der Bankbewegungen • Durchführung und Weiterentwicklung des Mahnwesens sowie aktives Forderungsmanagement • Mitwirkung bei der Erstellung der Umsatzsteuervoranmeldung • Unterstützung bei Monats-, Quartals- und Jahresabschlüssen • Aktive Mitarbeit an der Optimierung und Weiterentwicklung unserer Finance-Prozesse und internen Workflows

• Bookkeeping • Reconcile transactions in QuickBooks with strong accuracy • Maintain clean and audit-ready financial records • Identify discrepancies and escalate appropriately • Ensure books remain current at all times • Organize and maintain files across platforms • Manage and structure workflows within Asana • Review tasks and confirm execution • Set follow-up dates and monitor progress • Flag overdue items • Help create operational clarity and accountability • Improve overall financial organization within the first few months • Enhance operational visibility across financial processes • Establish more controlled financial workflows • Create a more dependable and structured workflow for the client • Perform other tasks related to the position

• Support and manage core office operations for a construction cleaning and maintenance company. • Handle client onboarding, billing, bookkeeping, and daily administrative coordination. • Create and manage invoices for clients. • Handle Accounts Receivable (AR), Accounts Payable (AP), collections, and payment tracking. • Perform bank and account reconciliations. • Prepare financial and operational reports. • Maintain accurate and organized financial records. • Onboard new clients and maintain client records. • Coordinate office and administrative tasks related to operations. • Create proposals, estimates, and basic documentation. • Communicate with clients and internal teams via WhatsApp, email, and phone. • Maintain organized workflows and task tracking across platforms (ClickUp, Jobber, etc.).